School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

OrientationOrientation

Welcome! On this page you will find information related to orientation at Queen’s. Not all graduate programs will be on campus this Fall (speak to your program graduate assistant for details), and not all students will be able to get to Kingston, which is why we are running virtual orientation events to help you get the information you need to start your graduate journey. Details about live webinars, online modules, and pre-recorded videos that will be available this summer are listed below. Updates will be made as dates and resources are confirmed. In the mean time you may also wish to look at our “Did you know..?” and “How to…” fact sheets – all devoted to ensuring you have access to the information you need for a smooth transition to the new academic year! 

This page will be revised throughout the summer as some topics and dates may change, so keep checking in for the most up to date information.


Informational Videos 

Introducing our Video Series

 Topics & YouTube Links Description of video Host

Introduction to Know Your Services

This brief video introduces you to the Know Your Services Video Series and what you can expect to learn by watching the videos  SGPS 

Know Your Acronyms

In order to effectively navigate these videos it might be good to first orientate yourself with some of the many acronyms at Queen's!  

SGS

Funding and Work

 Topics & YouTube Links Description of video Host

Introduction to Funding & Work

Introduction to the Stream Funding and Work

SGPS 

Paying Your Fees

Linda Schmalz from the Registrar' Office at Queen's University explains how graduate students can pay their fees. She unpacks how to navigate Solus, how to understand your fee statement and how to pay your fees using options such as the preauthorized payment plan (PPL), paying online, and submitting sponsorship letters.  

Registrars Office

Your Funding Package 

Colette Steer (School of Graduate Studies) explains what a funding package is, who gets them and how they are disbursed. She also notes some options for complementary funding. 

SGS 

Supplementary Funding through Student Awards

Sandra McFadden discusses the Financial Aid Programs available through the Student Awards Office at Queen's University. She gives information on student assistant resources, the Queen's General Bursary, and the Queen's Work Study Program

Student Awards Office

Mitacs Opportunities

Kristen Spong (Mitacs) explains what Mitacs is and how students can benefit from and apply for one of their three main funding programs: Accelerate, Elevate and Globallink

Mitacs

SGPS Financials & Emergency Bursaries

Tamara Mitterer from the Society of Graduate and Professional Students (SGPS) discusses how the SGPS financials work as well as some of the emergency funding options that are available through the SGPS  to graduate students. 

SGPS 

Utilising Career Services

Carli Fik (Career Services) notes how career services helps students to find work opportunities on job boards, to think about their future career trajectory through consultations with career experts, and to develop their skills using online resources and workshops Career Services 

KEYS Services in Kingston 

Chris Lambert (KEYS) talks about the free services KEYS offers including resume advice, workshop and networking opportunities and an international graduate internship program - all designed to help graduate students find work  KEYS 

Working Regulations for International Students

Arthur Chen (QUIC) discusses visas as well as work restriction on and off campus for international graduate students QUIC 

A Grad Experience

Amanda Guarino, an alumni, discusses how services available at Queen's University helped her to secure work in a job she loves

Alumni 

Looking After Yourself

Topics & YouTube Links Description of video Host

Introduction 

Introduction to the stream Looking after yourself

SGPS 

SGPS Health & Dental Plan

Andria Burke (SGPS) explains who the SGPS is and focuses on how your health and dental plan is structured, looking in particular at the SGPS Health and Dental Plan. She notes how you can see if you have been accessed for the plan, how to enrol family members and what coverage is included. SGPS

QUIC & UHIP 

Amanda Gray (QUIC) explains who QUIC is and the services they provide, what International Student Immigration Advisors do, how to acces the International Student Guidebook, some of the workshops and activities they host including English conversation groups and Intercultural Training. Amanda also discusses the University Health Insurance Plan (UHIP) and what is included in this primary health insurance plan for international students.  QUIC

Student Wellness at Queen's

Arunima Khanna (Student Wellness) explains how to access nurses and doctors at Queen's as well as the various counselling, workshop, and self-help services that are available through the university.  Student Wellness Services

Food & Nutrition Services

Jessica Bertrand and Kim Gascoigne (Hospitality Services) talk about meal plans, food locations and food resources on campus as well as how to navigate food safely on campus as well as resources for those with special dietary needs.  Hospitality Services

Building a Graduate Community

Colette Steer (SGS) highlights the importance of building your own graduate community and offers some suggestions to do just that for both you and your family.

SGS 

Staying Active at Queen's & in Kingston

Madison Danford (SGPS) explains how you and your loved ones can stay active at Queen's and in Kingston. She talks about the virtual running and active clubs, the Athletics Recreation Centre Summer Digital Series, hiking and walking opportunities, as well as where to kayak, swim, climb, play tennis or do yoga! SGPS

Staying Social at Queen's & in Kingston

Rose Conlin (SGPS) looks at how you can stay social at Queen's including the SGPS' orientation events, access to Queen's E-sports, attending the Isabelle Bader Theatre or the Agnes Gallery. She also touches on unique Kingston events like Art After Dark and the Fall Promenade and social activities like weekly board game nights, arcade games, art activities, and the city's rich night scene.  SGPS

Identifying Equity Spaces

Fifi Haile (SGPS) unpacks the resources available on campus and in Kingston for those who are looking for equity spaces and services at Queen's SGPS
The Equity Office Services Vanessa Yzaguirre (Equity Office) gives an overview of the services that the Equity Office provides to students at Queen's. She notes the main branches of the Equity Office which include: Human Rights Advisory Services; Equity Services; Sexual Violence, Prevention and Response; as well as the Accessibilty Hub.  Human Rights & Equity Office

Ban Righ Centre

Ban Righ and their student advisors introduce who they are and the services they provide to mature women and those with children. They talk about emergency funds, the Spring Awards, and how they build community through respect and inclusivity  Ban Righ Centre 

Thriving as a Grad Student

Topics & YouTube Links Description of video Host

Introduction

Introduction to the Stream "Thriving as a Grad student"

SGPS 

What is the School of Graduate Studies?

Colette Steer (SGS) explains the purpose of the School of Graduate Studies (SGS, its role to support your academic success).

SGS

Thriving as a Grad Student

Colette Steer (SGS) explains when working towards attaining your degree how you can make the most of opportunities that come your way, know how and who to reach out to for help and ultimately,  feel a strong sense of accomplishment both academically, professionally and personally. 

SGS

Academic Skills & Writing on Campus 

Agnieszka Herra (SASS) explains some of the skills graduates are expected to develop and how SASS  can help you do so. She notes SASS' online resources, workshops and drop-in appointments.  SASS

Services through the Centre for Teaching and Learning

Nevana (CTL) explains all of the resources that are available through the Centre for Teaching and Learning.  These include the Transforming Teaching Toolkit as well as CTL Workshop, Seminars, Webinars and Courses.  CTL

Navigating IT Services at Queen's

Mary Kemp (ITS) talks about the various tools available to you through IT Services including online and phone tech support. Mary notes how to access  university resources using your NetID, the variety of software offerings that are available to you as a student, and the numerous phone apps you can use too ITS

Your student government the SGPS

Anthony Lomax (SGPS) talks about student governance and the ways in which you can get involved with the SGPS. He notes how you can get involved in the SGPS as members, council representatives, commissioners, student senators, trustees and executives.  SGPS 

SGPS Student Supports

Courtney Bannerman (SGPS) talks about the Graduate Peer Support Centre and the Peer Academic Advisors.  SGPS

Indigenous Students and spaces at Queen's

Paige Van Tassel (SGPS) talks about resources available to Indigenous Students at Queen's University and in the wider Kingston Community. These include the Four Directions Indigenous Student Centre other relevant Queen's clubs and groups.  SGPS

Services & Groups for International Students

Claudia Hirtenfelder (SGPS) highlights some of the important group and services available to international graduate students on campus SGPS
Get Involved in an AMS Club! The AMS explains how you can get involved in one of Queen's 275 odd clubs. Check out the Clubs Map and Clubs Directory Tools to help you navigate what clubs might interest you. Also learn how to start your own club as well as how to get some bursary money for club events. AMS

Summer Webinars & Online Modules

June 2020 

Date Topic Host/Presenter Format
Wednesday 17th June at 9:00am EDT

Information and Q&A for Incoming International Students
Join Dean Fahim Quadir and speakers from Queen’s University International Centre (QUIC) and Society of Graduate and Professional Students (SGPS) for important information for new incoming international students. This is also an opportunity for you to ask questions about visas and permits, health insurance, funding, Teaching Assistant positions, university operations, and about life in Kingston and Canada. All questions are welcome. Please register here by Tuesday, June 16, 12:00pm EDT. A Zoom link and password will be sent to those registered in advance of the session.

School of Graduate Studies (SGS), QUIC & SGPS

Webinar

(please refer to the Summer-Fall2020 page for updates following the Q&A - Section 6)

Wednesday 24th June at 10:00am EDT Study Permit Information Session
Join the International Student Advisors to learn about applying for study permit. This session will focus on answering the following questions:
•    Do I need Study Permit
•    Do I need visa
•    How to apply
•    When to apply
The International Student Advisers at the Queen’s University International Centre (QUIC) will help and answer any questions you may have.
International Student Advisors from QUIC 

Webinar

(Registration is closed)

 

July 2020 


Date Topic Host/Presenter Format
July 13th at 11am EDT Preparations for Starting Grad School
Registration, fees, payment plan, photo ID and more. What you need to do before you can start you graduate degree.
School of Graduate Studies (SGS)

Webinar

(Registration is closed)

 

July 15th at 10:00am EDT Off Campus: Finding a place to live for International Students
Join the International Student Advisors and Student Community Relations to learn about housing. This session will focus on answering the following questions:
  • How do I search for Kingston rentals?
  • What is a lease and other things to think about
  • Where to learn about your tenant rights
  • Tips for students with children
 QUIC

Webinar

(Registration is closed)

July 15th at 2:00pm EDT Academic Success and Wellness Webinar
Have your questions about Academic Success and Wellness at university answered by Dr. Ian Garner from Student Academic Success Services and Beth Blackett of Health from Health Promotion!
Student Wellness Services & Student Academic Success Services

Webinar

(Registration is closed)

 

July 16th at 2:00pm EDT Working ON/OFF Campus with a Study Permit
The International Student Advisors will provide you with an overview of Canadian Immigration Regulations and Policies related to working in Canada for international students, including:
  • Working on and off campus
  • Internship/Coop
  • Working after graduation
  • Obtaining a Social Insurance Number (SIN)
 QUIC

Webinar

(Registration is closed)

 

July 20th at 11am EDT Living in Kingston
If you want to know more about what the city has to offer and the multitude of services, organizations, museums, summer activities are available to you and your family, then this webinar will help. Get information on where graduate students choose to live, rental issues to be aware of, fun activities and information for the whole family.

School of Graduate Studies 

Webinar

(Registration is closed)

 

July 21st at 9am EDT Live Zoom Q&A for Incoming and Current International Students
Join Dean Fahim Quadir and speakers from Queen’s University International Centre (QUIC) and the Society of Graduate and Professional Students (SGPS) for important information for international students. This is also an opportunity for you to ask questions about visas and permits, health insurance, funding, Teaching Assistant positions, university operations, about life in Kingston and Canada, and more. All questions are welcome.
School of Graduate Studies, Queen's University International Centre, the Society of Graduate & Professional Students

Webinar

(please refer to the Summer-Fall2020 page for updates following the Q&A - Section 6)

July 21st at 2:00pm EDT Arriving in Canada During Covid-19
If you’re an international student, getting to Queen’s may include going through a port of entry or crossing the Canadian border. We will be talking about Covid-19 and things to consider when traveling: 

•    What are travel restrictions? 
•    What does quarantine mean”
•    What’s a quarantine plan and why do I need one?
•    Can my family travel with me?
•    Can my parents bring me from the US?

International Advisors - QUIC

Webinar

(Registration is closed)

July 22nd at 11am EDT

Queen's Student Accessibility Services (QSAS)
QSAS is part of Student Wellness Services (SWS) which also includes Student Health, Student Counselling, and Health Promotion. Learn about the services that QSAS provides services for all Queen’s students with disabilities including: academic accommodations, transition supports, adaptive technology, advocacy and referrals. This webinar will also provide you with information about how to register with QSAS, and answer questions about accommodations and online learning.

 QSAS

Webinar

(Registration is closed) 

July 30th at 11am EDT

Ask an Advisor with Immigrant Services Kingston and Area (ISKA)
International Student Advisors will host Settlement Advisor from ISKA to provide information for students with children. We will talk about all things child care and school.

 QUIC & ISKA

QUIC Facebook Live session & Zoom 

(Registration is closed)

August 2020

Date Topic Host/Presenter Format
Available Now Academic Integrity
Academic Integrity means the practice of honest and responsible scholarship. It’s a key part of everything we do at university. 

It is your responsibility to adhere to the principles of academic integrity

Student Academic Services Online Module
Throughout August

International students
Queen's University International Centre (QUIC) has put together a comprehensive schedule of online webinars, videos and more to answer your questions about travelling to Canada, Immigration, Housing and supports for international students. Some of the sessions are listed below.

QUIC Go to the QUIC website orientation pages
Throughout August

Social Activities and Mixers by the SGPS
Building community starts now and what better way than to join in with some of the social activities the SGPS has planned.  Whether you are in Kingston or overseas you can join in.  

Society of Graduate & Professional Students (SGPS)  

Online

See SGPS Events calendar

August 6th at 11am EDT Ask an Advisor – UHIP Health Insurance (for international students)
International Student Advisors will host a Q&A session with the UHIP Administrator to answer your Health Insurance related questions.
Steacy Tibbutt (QUIC)

QUIC Facebook Live Session & Zoom 

(Registration is closed)

August 12th at 10:00am EDT Working ON/OFF Campus with a Study Permit
The International Student Advisors will provide you with an overview of Canadian Immigration Regulations and Policies related to working in Canada for international students, including:
  • Working on and off campus
  • Internship/Coop
  • Working after graduation
  • Obtaining a Social Insurance Number (SIN)
 QUIC

Webinar

(Registration is closed)

18th August (12pm-1:30pm) Effective Communication With your Supervisor
The relationship between graduate student and supervisor is one of the most critical parts of a graduate student’s life and building and nurturing this relationship depends in part on open and mutually respectful communication. Graduate students share responsibility with the supervisor for maintaining direct, frequent, and clear communications and this workshop provides some tips on how to nurture an effective supervisory-student relationship.
School of Graduate Studies and Student Wellness Services

Online Workshop 

(closed)

August 19th (10:00am EDT) Arriving in Canada During Covid-19
If you’re an international student, getting to Queen’s may include going through a port of entry or crossing the Canadian border. We will be talking about Covid-19 and things to consider when traveling: 

•    What are travel restrictions? 
•    What does quarantine mean”
•    What’s a quarantine plan and why do I need one?
•    Can my family travel with me?
•    Can my parents bring me from the US?

International Advisors - QUIC

Webinar

(Closed)

20th August (1pm - 2pm) Tips on Applying For Scholarships - SSHRC
This session will provide information about what makes an application stand out, what sells and what doesn’t, and how best to present your research.
School of Graduate Studies

Webinar

(closed)

25th  August (2pm - 3.30pm) Jump Start Your Career
Explore and envision yourself in diverse career paths, including academia, industry, government, private and public sectors. Develop strategies and apply planning tools to determine what career path to take and how to navigate it.
School of Graduate Studies and Career Services

Online Workshop 

(Closed)

26th August  (1pm - 2pm) Tips on Applying For Scholarships - NSERC
This session will provide information about what makes an application stand out, what sells and what doesn’t, and how best to present your research.
School of Graduate Studies

Webinar

(Closed)

27th August  (1pm - 2pm) Tips on Applying For Scholarships - CIHR
This session will provide information about what makes an application stand out, what sells and what doesn’t, and how best to present your research.
School of Graduate Studies

Webinar

(Closed)

September 2020

Date Topic Host/Presenter Format
Throughout September

Social Activities and Mixers by the SGPS & your graduate program
Building community starts now and what better way than to join in with some of the social activities the SGPS or your graduate program has planned.  

Society of Graduate & Professional Students (SGPS)  OR your Graduate Program's Social committee See SGPS event calendar  or consult with your program
Aug 31st - 4th Sept

Remote Teaching Development Week

Remote TD Week will provide a professional development opportunity for educators to engage in a wide variety of topics, from teaching your first seminar or lab, to technology tips for using onQ. This year, many of our topics will focus on transitioning into a remote learning environment – a teaching and learning environment that will be new to instructors, TAs, and students.

What will the structure of Remote TD Week look like? Instead of a single day, Remote TD Week will be a hybrid of online resources and videos, as well as live webinars throughout the week. Most resources and recorded webinars will be available online for you to access throughout the Fall 2020 term when you need them the most.

More information and Schedule of events available now

(Typically takes place on the Wednesday of Orientation Week and will bring together students, faculty, and other teaching staff from across disciplines to focus on wellness in teaching and learning.).

Centre for Teaching & Learning 

Online videos & resources still available

 

1st September (11am-12pm) Know Your Services: Funding and Work Q&A 1 hour Session
After watching the series of videos on Funding & Work, if you have some questions this is your chance to ask our panel.
SGPS

Webinar

Recording

2nd September (11am-12pm) Know Your Services: Looking After Yourselves and Loved Ones Q&A 1 hour Session 
After watching the series of videos on Looking After Yourself & Loved Ones, if you have some questions this is your chance to ask our panel.
SGPS

Webinar

Recording

3rd September (9am - 10am) Meet the Deans
The Dean and Associate Deans would like to say hi and explain their roles and the role of the School of Graduate Studies.
School of Graduate Studies 

Online chat

(Closed)

3rd September (11am-12pm) Know Your Services: Thriving as Graduate Student Q&A 1 hour Session
After watching the series of videos on Thriving as a Grad Student, if you have some questions this is your chance to ask our panel.
SGPS

Webinar

Recording

4th September Program Specific Orientations
Contact your Program Graduate Assistant and find out what they have planned. They may have other dates to be aware of too.
Ask your Graduate Program Consult your program
Labour Day Weekend - 5th -7th Program Social Activities
Building community starts now. Look for the social activities or mixers your program has planned.
Ask your graduate program Consult your program
10th September - 5pm - 8pm Tricolour Virtual Club Fair
The Tricolour Open House, hosted by the AMS Clubs Office, is happening in OnQ on September 10th from 5-8pm! This drop in event is an opportunity for new and returning students (including grad students) to find out about the diverse array of clubs at Queen’s and learn about ways to get involved. You'll have the chance to connect with club leaders in real time using zoom meeting rooms..
SEO & AMS See the clubs listing online via the AMS website
24th September (pm) - TBC

Dean's Welcome Reception for Indigenous graduate students.
An opportunity for indigenous graduate students across all disciplines to meet each other and hear from our Faculty Deans.

School of Graduate Studies, Four Directions Indigenous Student Centre and Faculties TBD
29th September (1pm - 2:30pm)

Avoiding Plagiarism: Citation 101
An important skill in becoming a responsible researcher is knowing what, how and when to cite. Proper citation is essential for acknowledging the work of others and your own.

Queen's Library

Online presentation

Register Now 

Winter term 2021 - TBC Welcome and Resource Fair
Usually held the first Tuesday after Labour Day each year. This year however the event has been moved to the Winter term 2021 when we hope all graduate students will be back on campus
School of Graduate Studies & Student Affairs In Person
Winter term 2021 - TBC International Graduate Student Orientation
Participants will have the opportunity to explore issues that typically arise for graduate students and to become familiar with how resources and support services contribute to student success.  The session begins with refreshments and the opportunity to socialize with staff and other students. The session will be facilitated by QUIC, with the School of Graduate Studies (SGS), the Society of Graduate and Professional Students (SGPS), and the SGPS Peer Advisors.
QUIC, School of Graduate Studies, Student Affairs and the SGPS TBD

Did You Know..?

Balancing your academic, professional, and personal needs is an important part of graduate school. The “Did You Know..?” series introduces you to important resources and departments on campus that are available to help support you during your time at Queen’s, whether you’re looking for research and writing support, assistance with job searches, or information on library services.

How to...

Transitioning to a new school or program has its challenges! The “How to…” series is here to make things a little easier by providing you with information for everything from how to set up your internet connection and NetID, to understanding acronyms at Queen’s, to ensuring your family’s needs are met.