School of Policy Studies

School of Policy Studies
School of Policy Studies

School of Policy Studies Instructor Resources


The School of Policy Studies has compiled a collection of resources that its instructors may find useful for teaching (remotely or in-person) or while preparing presentations and publications for their own research interests.  These resources are listed below but we welcome suggestions for other resources not found here.  Suggestions or questions about these resources may be sent to Chris Cornish at sps.comms@queensu.ca.


Inclusive Teaching

The School of Policy Studies is committed to equity and diversity in education and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Inclusive teaching is an approach that creates the conditions for learners to achieve to their utmost potential. Inclusive teaching practices remove barriers that are built into the teaching and learning environment. Use the C-CIA framework to quickly remember core elements of inclusive teaching strategies. C-CIA stands for: climate, curriculum, Indigeneity/identity and assessment. This framework has been specifically designed for use with instructors in the School of Policy Studies at Queen’s University.

Inclusive Teaching in the Academy: An Introduction for Instructors [PDF 289 KB]​ 

Other Resources:

Land Acknowledgement - How and when to use one

To be meaningful and respectful, a territorial acknowledgement needs to be intentional. This is a time to give thanks, consider our individual and collective role in the stewardship of Mother Earth and in building relationships between Indigenous people and communities and the rest of the country. 

  • A land acknowledgement is something that a non-Indigenous person or visiting Indigenous person may do.

Indigenous people who originate from the land they are present on would not necessarily acknowledge territory by providing a land acknowledgement as it is their territory. If they are elsewhere in the country or in another country they will acknowledge the ancestral holders and owners of that land. It is a sign of respect to acknowledge the land you stand on and to acknowledge the people for welcoming you there or allowing you to be there.

  • A welcome to territory is something an Indigenous person may do when on their home territory to welcome guests to the territory.

In some cases this may be done on behalf of the respective nation and-or the leadership. For example, a Mohawk Clan Mother may welcome guests or people to the territory on behalf of the men, women, children and leadership of the longhouse.

Please visit the Land Acknowledgement page on the Queen's Office of the Indigenous Initiatives website for information on how and when to use a land acknowledgment.

OnQ Resources

OnQ is Queen's University's enterprise learning management system, It can be used to deliver academic courses on the Web or to supplement face-to-face instruction.  It can also be used for collaborative research and project-based group work.  A variety of tools are available, including:

  • content management, presentation and sharing
  • communication (one-to-one and many-to-many, real time and asynchronous)
  • Project/assignment collaboration and presentation
  • performance assessment and evaluation
  • academic course administration and grade management

The university has developed a website to support instructors, TAs, students, and support staff in their use of OnQ.

Queen's Centre for Teaching and Learning

The Centre for Teaching and Learning is the academic service unit that promotes and supports quality teaching and builds teaching and educational leadership capacity in direct support of Queen’s students’ learning experiences. They support evidence-based, innovative and sustainable strategic program enhancement initiatives, and encourage and support emerging, grassroots investigations of novel approaches to teaching and learning.

Instructor Handbook (2020/2021)

We value your expertise as an instructor with our School and look forward to having you on the staff as a valuable resource for our students.

In joining our community for your appointment duration, there are several procedures, policies and recommendations that we would like to share with you. We hope this will make your time with us as effective and enjoyable as possible.

Instructor Handbook (2020/2021) [PDF 345 KB]​ 

Syllabus Template

The School has created a one-page syllabus template (PDF fillable format) for all instructors to use.  We encourage you to submit your syllabus using this template in order to keep the format uniform for all courses and for all students.  

School of Policy Studies Syllabus Template [PDF 106 KB]​ 

Accommodation and Academic Consideration

Please view the information for Accommodation and Academic Consideration on the School of Graduate Studies' website.   This page has information on:

  1. Accommodation for Graduate Students with Disabilities
  2. SGS Protocol for Short-Term Academic Consideration
    1. Quick Links
      1. Instructions for Academic consideration for graduate students in extenuating circumstances
      2. Request for Academic Consideration for Extenuating Circumstances (students to fill this out)

Zoom


Zoom Logo

Queen’s University students, staff, teaching assistants, and faculty with an active NetID @queensu.ca email address are eligible for licensed Zoom Education accounts.  Zoom is a cloud-based solution for video and audio conferencing, collaboration, and online meetings.

A Queen's Zoom account allows you to:

  • host meetings of up to 300 participants
  • share your screen
  • record your meeting
  • have in-meeting group breakout rooms
  • share and collaborate on a Zoom whiteboard
  • Participants do not require an account to join meetings.
     

Zoom information from Queen's ITSupport

  • includes information on how to log in/access your account
  • important information on what you should know about recording your meetings/classes and information on the retention of these recordings
  • important information on Zoom privacy and security
     
  • Sign-in URL: https://queensu.zoom.us/

Sharing your screen

While in a meeting, you can share the following content:

  • Entire desktop or phone screen
  • One or more specific applications such as PowerPoint presentations
  • A portion of your screen
  • Whiteboard
  • Device audio
  • iPhone/iPad screen

TIP: The host can disable participants' ability to share their screen

Breakout Rooms

Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host or co-host can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please. The host or co-host can switch between sessions at any time.

  • Managing Breakout Rooms in Zoom - Video Tutorial and other information
  • Breakout room template for pre-assigning rooms [Excel .csv Download 1 KB]
    • Please note that if you have set up your class as a recurring "meeting" then you must click ALL OCCURRENCES after you click the EDIT MEETING button when adding a breakout room pre-assigned list, regardless of whether you will be using the same breakouts for each class. 
    • If you are not using the same breakout rooms in the next class, then you can re-edit your meeting, again selecting ALL OCCURRENCES and uncheck the "breakout room pre -assign" checkbox.
    • If you are using different pre-assigned breakout rooms for the next class, then edit the 

Virtual Backgrounds

The Virtual Background feature allows you to display an image or video as your background during a Zoom Meeting. This feature works best with a physical green screen and uniform lighting to allow Zoom to detect the difference between you and your background. You can upload your own images or videos as a virtual background.

TIP: If you don't have a physical green screen, try to choose a location with a solid colour wall that is free of a lot of clutter.   The more background items Zoom needs to hide with a virtual background means the more bandwidth it will use.  Try to wear clothing that is different in colour from the wall.

Additional Zoom tutorials on YouTube
 

Privacy and Remote Teaching and Learning

The shift to remote teaching and learning introduces potential privacy issues around video conferencing and recordings.  This fact sheet provides guidance to instructors on how to manage privacy concerns while teaching remotely.

Privacy and Remote Teaching and Learning [PDF 252 KB]​ 
 

How to look your best while presenting

Here are some tips on how to make your online presentation the best it can be.

    Microsoft Teams

    Microsoft Teams

    Microsoft Teams is the new chat-based workspace in Office 365.  Teams are built on four core promises: chat for today’s teams, a hub for teamwork, customization options and security teams trust.  Teams is part of the Office 365 suite of cloud-based services that is available to all current students, staff and faculty of Queen's University with an active Queen's NetID @queensu.ca email account.

    Teams information from Queen's ITSupport

    • includes information on how to log in/access Teams
    • important information on Teams privacy and security

    How to access Teams

    External Sharing

    If you're working with vendors, researchers, clients, or customers outside of Queen's University, you might want to give them access to your Microsoft Team or to specific files and folders, options include:

    • Guest access: The guest access feature gives Teams owners the ability to include people from outside of Queen's University in a Microsoft Team. Once added, guests can collaborate with Team members and have access to group conversations, files, calendar invitations, and the group notebook. For more information, including guest capabilities, refer to Microsoft's support article: Add guests to a Team in Teams. Note: Guests must have an Office 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.
    • Anonymous sharing: Anonymous sharing links are enabled for Microsoft Teams. Team members can create a link that anyone can use to access (view-only) a document or folder, even if they're not logged in to Office 365. For more information on sharing links, refer to Microsoft's support article: ;Sharing files and folders

    Breakout Rooms - NEW!

    Breakout rooms allow organizers to divide the meeting into sub-groups to facilitate discussions and brainstorming sessions. Breakout rooms allow you to split your meeting/class into up to. 50 smaller sessions. The meeting organizer can choose to split the participants of the meeting into these separate sessions automatically or manually.  The organizer/instructor can switch between sessions at any time.

    Please note: Pre-assigning breakout rooms is not a feature currently available in Teams.
     

    Virtual Backgrounds

    The Virtual Background feature allows you to display an image or video as your background during a Teams meeting. This feature works best with a physical green screen and uniform lighting to allow Teams to detect the difference between you and your background. You can upload your own images or videos as a virtual background.

    TIP: If you don't have a physical green screen, try to choose a location with a solid colour wall that is free of a lot of clutter.   The more background items that Teams needs to hide with a virtual background means the more bandwidth it will use.  Try to wear clothing that is different in colour from the wall.

    Additional Teams tutorials available from YouTube

    Privacy and Remote Teaching and Learning

    The shift to remote teaching and learning introduces potential privacy issues around video conferencing and recordings.  This fact sheet provides guidance to instructors on how to manage privacy concerns while teaching remotely.

    Privacy and Remote Teaching and Learning [PDF 252 KB]​ 

    How to look your best while presenting

    Here are some tips on how to make your online presentation the best it can be.

    Faculty in the news, appearances, publications and awards

    The School knows that you are all experts in your field and has many ways to promote the exceptional contributions its instructors make to the greater world of public policy and administration. 

    We encourage you to let us know when:

    • you have an article published in an online or printed periodical.
    • you have published a book, report or white paper.
    • you have been interviewed by a media outlet.
    • you have appeared online or in-person at an event where you have been a featured speaker/contributor.
    • you have done something or been involved with something notable.
    • you have been nominated for or have received an award or appointment.

    Please contact Chris Cornish with as much information as possible (including links when available) when any of these have occurred or if there are other important things you wish to notify us about and would like us to promote.  Advance notice is preferred when possible, so that we can prepare a promotional strategy that may also include assistance from University Relations as well as the Communications team at FAS. Please note that we'll do our best to make mention of all things received but that due to time and available resources that this may not always be possible.

    Social Media Tip: If also promoting your achievements/publications/interviews etc. on an online platform such as Twitter of Facebook, mentioning the School using the handle @QueensSPS will ensure that we will have the ability to retweet or share your news with our followers.

    Security and Privacy

    Multi-Factor Authentication

    Multi-Factor Authentication (MFA) is an authentication method in which a user is granted access only after successfully presenting two or more pieces of evidence to prove their identity. MFA enabled services at Queen's University use Microsoft's Azure MFA. 

    Initial applications /services which will require MFA are

    More applications/services will become MFA-enabled in the future, and these will be prioritized using a risk-based approach focused on increasing the protection of the campus community's data. Queen's staff, faculty and students will receive communications when additional applications/services require MFA.

    Eligibility: All current students, staff, and faculty are eligible for the Multi-Factor Authentication (MFA) Service at Queens.

    To set up MPA on your device(s) please visit the Queen's MPA website.
     

    Privacy and Remote Teaching and Learning

    The shift to remote teaching and learning introduces potential privacy issues around video conferencing and recordings.  This fact sheet provides guidance to instructors on how to manage privacy concerns while teaching remotely.

    Privacy and Remote Teaching and Learning [PDF 252 KB]​ 

     

    Classroom Space at RSH - How to book and how to use them

    The School of Policy Studies, residing in Robert Sutherland Hall (RSH) has a diverse range of classroom space available.  

    • Room 334 - Room capacity = 46 (Current capacity due to COVID-19 = 4 people)
    • Room 448 - Room capacity = 46 (Current capacity due to COVID-19 = 4 people)
    • Room 554 - Room capacity = 46 (Current capacity due to COVID-19 = 4 people)
    • Seminar Room 327 - Room capacity = 8 (Current capacity due to COVID-19 = 1 person)
    • Seminar Room 329 - Room capacity = 8 (Current capacity due to COVID1-9 = 1 person)
    • Video Conference Room 305 - Room capacity = 20 (Current capacity due to COVID-19 = 1 person)
    • Video Conference Room 301C - Room capacity = 10 (Current capacity due to COVID-19 = 1 person)

    How to book:  Classroom booking are handled by contacting Fiona Froats or Chris Cornish.

    How to use the A/V in the classrooms

    • coming soon.

    How to use our video conference facilities

    • coming soon.

    PowerPoint Templates

    School of Policy Studies Branded

    Basic

    Curves

    Queen's University Branded

    Basic

    Curves

    Multi-colour

    Visual Identity - COMING SOON

    School of Policy Studies

    • Unit signature and how to use - use info from Visual Identity Guide
      • full colour (black/red)
      • white
      • black
      • for print
      • for web
    • Full logo with full queen's crest
      • for print
      • for web

    Queen's University

    • Visual Identity Guide
      • Approved Fonts
      • Colours
      • Queen's Curves banner
      • link to Guide
    • Logo
      • full colour
      • one colour black
      • one colour white
      • one colour red
      • for print
      • for web

     

    Important points of contact within the School (2020/2021)

    Here is a concise list of who-handles-what at the School so that you're able to make direct contact with the right person when you need assistance.

    Contact Warren Mabee (Director) for:

    • ideas for new courses (Director would loop in the program director and the Program Committee)
    • Advice on curricula development (i.e. modifying what they teach) (ditto as above)
    • Questions about hiring (i.e. if they will be renewed next year, or if they want to apply for another position)
    • Questions about research – how to get support?
    • Questions about supporting student initiatives

    Note that faculty, staff, and students have the option of approaching the Director regarding interpersonal problems, specifically, matters such harassment, sexual violence, or safety.  All members of the community are encouraged to discuss these concerns as soon as they arise with the Director.

    Contact Gail MacAllister (Department Manager/Program Director) for:

    • Requests for staffing support (TAs, research support, administrative assistance)
    • OnQ assistance.
    • Course administration assistance.
    • Advice about syllabi or learning outcomes (how to design them and how they integrate with the program)
    • Academic contract assistance.
    • Access to building (keys, fobs).
    • Financial support for initiatives.
    • Advice on handling student issues/Dispute resolution assistance.
    • Advice about moving courses online

    The Program Director will work in collaboration with the Director as necessary to support faculty/students.

    Contact Fiona Froats (MPA/PMPA Program Administrator) for:

    • Timetabling
    • RSH room bookings
    • Day-to-day program information
    • Grade rosters
    • Student accommodations/accessibility

    Contact Yuhong Lin (Financial Analyst) for:

    • Managing paperwork for term adjunct appointments
    • RA, TA, and student hiring and payments
    • Payroll questions
    • ERS claim questions
    • Travel claims
    • Invoice payments (pre-approved by Department Manager or Director)
    • Supply purchasing (pre-approved by Department Manager or Director)

    Contact Chris Cornish (Communications and Events) for:

    • Website questions/updates
    • A/V Support (in-classroom or remote, Zoom, Teams, etc)
    • IT Support
    • IT Admin Rep
    • Event promotion (includes promotion of faculty publications, articles, awards, news interviews, appearances etc.)
    • RSH room bookings
    • Policy Blog updates


    Contact
     Maureen Bartram (Information Technology) for:

    • Queen’s Equipment inventory
    • IT Admin Rep
    • Printer Setup