Office of the Vice-Provost and Dean of Student Affairs

DIVISION OF

Student Affairs

site header

Team-Building Activity Fund

The Team-Building Activity Fund (TBAF) provides funding opportunities for initiatives that allow student clubs or teams to welcome and support new members in ways that cultivate a sense of belonging and pride, and build positive, respectful and inclusive club/team dynamics. Projects that foster the principles of equity, diversity, inclusivity, and Indigeneity and the establishment and enhancement of positive club traditions are encouraged.

This Fund supports university-sanctioned student clubs (AMS, SGPS, A&R), involving registered students, in organizing activities that enhance the inclusion/introduction of new members into the club's programming that do not rely on rituals or rites of passage.

For 2020-2021, due to the ongoing pandemic, and the fact that most students will be learning remotely, TBAF funding will be provided for online/remote activities and events only. 

Student club/team leaders: check out The Club Hub for resources to help your club/team adapt and thrive this year! 


 Eligibility for funding will be determined by a committee consisting of two representatives from Student Affairs, a representative from the Provost's Office, a representative from the Human Rights & Equity Office, a representative from the Student Experience Office and a student representative. Decisions of the Committee are final and not subject to appeal.

  • A maximum of $1,000 will be awarded to an event or activity.
  • The amount of the award will be determined by the nature of the activity and the number of participants involved.  

Please note: preferred payment method is by journal entry. Cheques take a minimum of 15 business days to be issued.


Applications can be submitted at any time and applicants will be notified of a decision within approximately one month after receipt of application.


Application Criteria
  • The project must illustrate a direct link to support new member training and welcoming
  • A portion of the activity must be dedicated to a discussion/presentation on how to build and maintain a culture that promotes mutual respect and inclusion. An event or activity that simply brings club/group members together, and does not include specific initiatives that speak to and foster respect and inclusion, will not be funded
  • The event or program must occur at, or close to, the onset of the club’s activity schedule, or soon after new members join
  • The activity must be targeted to, and involve, a significant majority of the members of the club - Please ensure that it is accessible to all team members! 
  • Only one application per club, per academic term will be considered.
  • Applications must be submitted by a student club member
  • The project must be non-profit
  • The project must support co-curricular events or activities, and not be related to academic programs
Approval and amount of funding will be contingent upon:
  • The availability of funds and the total amount of requests received over the fiscal year
  • The alignment of the project, activity or event with the stated goals and priorities of the fund
  • The contribution of the project to a positive and inclusive club/team culture
  • The potential impact of the proposed project, activity or program
  • The contribution of the project to the positive image or reputation of the club/team
What kinds of activities are eligible for funding?

For online/remote activities/events, expenses could include:

  • Speaker or trainer fees
  • Technology or streaming-related expenses - Please note that Queen's has institutional licenses for online event platforms (Microsoft TeamsZoom (with capacity for up to 300 attendees, etc.) These are free to students are should be used whenever possible
  • Supplies (such as badges, labels, paper etc.)
  • Other operating expenses not excluded below
What kinds of activities/costs are NOT eligible for funding?
  • Events or initiatives that have the effect of marginalizing, discriminating, harassing, and/or excluding any identifiable group of persons
  • Activities which pose inappropriate risk to participants - All activities are subject to a safety and risk management assessment
  • Purchase of food, beverages or equipment
  • Purchase of routine entertainment expenses
  • Expenses related to the club’s normally scheduled activities
Important Notes – (Please review before starting your application!):
  1. Successful applications (including project title) may be the subject of a story on the Queen’s Gazette (with permission and agreement of the applicant) and/or featured on the Student Affairs website
  2. All AMS, SGPS and A&R sanctioned student clubs are eligible to apply
  3. Expenses for group travel to activities or events off-campus must comply, and be in accordance with Queen’s University Travel Policy. (not applicable in 2020 - 2021)
  4. All activities are subject to a safety and risk management assessment
  5. Clubs, teams or groups must be in good standing with their sanctioning body (AMS, SGPS, A&R)
  6. Applications submitted by staff or faculty members will not be considered; however, staff, faculty and/or community members may sit as members of the planning/organizing group
  7. Applications will not be accepted for projects, activities or events retroactively

 

How to Apply:

  1. Complete the Student Affairs Funding Budget form, save to your computer as an Excel file.
  2. Club Status Form - Get signed confirmation of your club status and standing from your sanctioning body - AMS, SGPS, or Athletics & Recreation. Save the file to your computer as a PDF file.
  3. Summarize your club’s activities/events schedule for the year. Save the document to your computer as a PDF. 
  4. Fill out the online Student Affairs Funding Application form and attach the files from Steps 1-3 in the applicable sections and submit.
  5. Only completed applications (application form with budget form, activities summary, and signed confirmation of status and standing embedded, per Step 4) will be reviewed.   

Reporting Requirements:

  1. Successful applicants must complete a TBAF Report Form and submit a final budget (please update the budget document you submitted with your application) within 30 business days of the completion of the activity. 
  2. Please email both documents to SAFunds@queensu.ca as soon as possible following your event! Failure to submit a report will disqualify future applications until report is received.
  3. Please keep copies of all receipts that pertain to the funding provided by Student Affairs, they may be requested for audit purposes.

If you have any questions, please email SAFunds@queensu.ca 

Other funds for student-led events/activities: Principal's Student Initiative Fund, the Experiential Learning Fund, the AMS Clubs Grants and Bursaries, the Inclusive Community Fund.