Office of the Vice-Provost and Dean of Student Affairs


Student Affairs

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Team-Building Activity Fund: Frequently Asked Questions

Who can apply?

Representatives of sanctioned student clubs, teams or groups (“clubs”) involving registered Queen’s students. Applications from staff or faculty will not be accepted.

What is a sanctioned student club?

Sanctioned student clubs are student-based clubs, teams or groups sanctioned by the AMS, SGPS and Athletics & Recreation (A&R).  Clubs must be in good standing to apply for this fund and confirmation of this is required with each application. 

What is a “welcoming activity”?

A welcoming activity is any function or event that introduces new members to the culture, standards, traditions and environment of the club.  It is important to demonstrate in the application why the specific event or activity will cultivate a sense of belonging and pride and build team dynamic

How do I submit an application?

Applications must be emailed to by the application deadline.

Forms and information are posted to the Team-Building Activity Fund webpage on the Division of Student Affairs’ website.

What information is required in the application?

Applications should include:

  1. Name of the Student Club applying, with club contact information.
  2. Description of the project, activity or program.
  3. Title/name to be used for the project, activity or program.
  4. Planning timeline for project, activity or event.
  5. How requested funds will be used.
  6. How the project aligns with the selection criteria, specifically how and why the specific event or activity will cultivate a sense of belonging and pride and build team dynamic.
  7. Number of students and others who will benefit from the project.
  8. Other possible sources of funding (to be received and/or being applied for).
  9. How funds will be received if application is approved: Groups who are sanctioned by Athletics will receive funds through a journal entry.  For other groups, payment will be make by journal entry, if possible, cheque to group, if group has a bank account and cheque to applicant.  If cheque is issued to an individual, funds may be seen as income and a T4A will be issued.
  10. Draft budget form (This form and form instructions are posted to the fund webpage.)

Applications must also include:

  • A summary of your club’s activity schedule for the year
  • Signed confirmation of affiliation and standing from your club’s sanctioning body (AMS, SGPS, A&R) - This form is posted to the fund webpage.
My event is planned for next year.  Can I apply this year?


Events that are planned for the current academic year or the upcoming academic year are eligible for funding.  

When will I know if I am successful?

All applicants will be notified, by email, approximately three weeks after the submission.

How much money could I receive?

A maximum of $1,000.00 is available per event/activity.  The amount of funding received will depend on the nature of the activity, the number of participants involved and the total funds available.

What expenses are eligible for funding?

Eligible expenses include:

  • Speaker or trainer fees.
  • Room and equipment rentals for guest speakers.
  • Facility-related expenses (e.g. bowling, ropes or obstacles course, etc.).
  • Group travel expenses (see Special Note section).
  • Supplies (such as badges, labels, paper etc.).
  • Other operating expenses (excluding food, beverages, purchase of equipment, individual travel, wages, gifts or charitable donations)

If you have other questions, please email them to: