Student Awards

OFFICE OF THE UNIVERSITY REGISTRAR

Student Awards

site header

FAQs - How are Queen's awards paid?

The Student Awards Office administers all Queen’s merit-based scholarships and awards for Undergraduate and Professional programs (Law / Medicine / Smith Professional Programs), as well as Queen’s need-based awards and bursaries for ALL undergraduate, professional, and graduate students.

For awards administered by the School of Graduate Studies – please review the terms of your award offer(s) for payment details and check your SOLUS Student Centre – View Financial Aid for further information.

Queen’s admission, renewable, upper year, and exchange awards:

To align with Queen’s term-based tuition due dates, beginning the 2020-2021 academic year, and on an ongoing basis, all Queen’s awards administered by the Student Awards Office for undergraduate and professional programs (e.g. Law / Medicine) and granted at the start of each academic year will be paid in two equal disbursements. This includes all admission awards, renewable awards, upper year awards and exchange awards.  The first disbursement of your award will be applied to your SOLUS student account in August prior to the September Fall term tuition deadline.  The second disbursement of the award will be applied to your SOLUS student account in December prior to the January Winter term tuition payment deadline. 

Queen’s General Bursary awards:

Queen’s general bursary awards (including named awards granted under the general bursary program) will be applied to your Queen’s SOLUS Student Account late December in one disbursement, even though the bursary is based on an assessment of financial need for the full study period you are enrolled in for the academic year.

Note: If eligible for Queen’s general bursary, your award will first apply to any balance on your SOLUS Student Account. Should you be eligible for a refund for all or a portion of your general bursary, your refund will be automatically refunded to your bank account early February, once open enrolment has ended and the Student Awards Office has verified there has been no change to your courseload. Please do not submit a refund request.

Queen’s BISC Upper Year Bursaries:
BISC Upper year bursaries will be applied to your Queen’s SOLUS Student Account for the term in which you are studying at the BISC.
Queen’s Convocation Awards:
Graduating students receiving a convocation award will have their awards applied to your Queen’s SOLUS Student Account at the time of granting in 1 installment.  These awards will be automatically refunded, and do not require a request for refund.
Viewing your Queen's awards on SOLUS:
You can view Queen’s awards that you have been granted in SOLUS by clicking on the link “View Financial Aid” in the Finances section.  View Financial Aid provides a history of Queen’s awards granted by academic year, as well as details about the name, terms, value of the award and when it will be applied to your Queen’s SOLUS student account. Assistance in locating this link on SOLUS is available on the SOLUS webpage
What if I have an unapplied credit from a Queen’s award?
For all awards administered by the Student Awards Office – award payments will be held in your SOLUS student account to be applied to all current and future due university charges (e.g. Fall term tuition and student activity fees, Fall term Residence, Winter Term Tuition, and Winter term residence).
Refunds will be automatically processed in February. Exception: Convocation awards will be automatically refunded at the time the recipient is granted the award.
Students experiencing Extenuating Circumstances can identify the circumstances which warrant a refund prior to February. The Office of the University Registrar will review each request on a case/case basis. Students are being instructed to email refunds@queensu.ca if they request any refund prior to February with an explanation of their extenuating circumstances.
Please ensure your banking information has been updated in SOLUS. This information will enable Queen’s to refund any unapplied credit from an award to you via electronic funds transfer (EFT) to your bank account. Without this information, your refund cannot be processed.