Student Experience Office

Student Experience Office


Student Experience Office

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POSITION: Queen’s Cares Alternative Reading Week Trip Leader (3-6 positions)                                             


The Student Experience Office (SEO) at Queen’s aims to prepare and support students to achieve not only their personal, social, and academic goals, but also their professional and community aspirations. The SEO supports co-curricular learning and development by offering programs and services to orient students to university life, support their successful transitions into and through university, and encourage their leadership development and community engagement while at university.

Queen’s Cares is a community engaged learning program that takes place in Kingston, nationally, and internationally during the February Reading Week. The program aims to create mutually beneficial partnerships that enhance student growth and learning while also supporting local initiatives. Through hands on experience, workshops, presentations, and critical reflection, students have the opportunity to explore community identified needs in Kingston, nationally, and internationally.

In its inaugural year, the Queen’s Cares international program has been developed in partnership with Western University and their existing Alternative Spring Break (ASB) experience. Students and Team Leaders from both universities will travel to New Orleans, Louisiana with Habitat for Humanity or to several communities in Ecuador’s Highlands and Pacific Slope with Operation Groundswell.

Reporting to the Community Engaged Learning Coordinator, the Queen’s Cares Reading Week Trip Leaders will provide time, leadership, energy, and motivation to the effective implementation of Queen’s Cares Reading Week. They will be a positive role model and mentor for student participants and remain diligent in the effort to maximize student learning through leading and facilitating conversation. As the primary contact between the Community Engaged Learning Team at the SEO and any community groups, the facilitator will strive to ensure harmonious and reciprocal partnerships.


The Queen’s Cares Reading Week Travel Leader will:

  • Participate in Team Leader training
  • Assist staff/faculty lead in facilitation and management for the duration of the program
  • Assist in delivering pre-departure training sessions to prepare student participants for all aspects of the experience (in collaboration with the Community Engaged Learning Coordinator and staff/faculty lead)
  • Assist in facilitating Post-Reading Week Debrief Sessions
  • Support safety protocols, policies and procedures outlined by the Community Engaged Learning Coordinator and the partner organizations
  • Create a cohesive team environment amongst all program participants and co-facilitators
  • Facilitate daily debriefs and structured reflection during community-engaged learning days
  • Assist with coordinating logistics such as the movement of participants, meal times and schedules, meeting preparation, workshop set-up, clean-up, and activities during the days of the reading break and pre-departure meetings
  • Help address any participants’ conflicts and concerns as they arise
  • Support student participants by checking in frequently while ensuring everyone is engaged in the program and consulted in group decisions
  • Work collaboratively and maintain regular communication with Staff/Faculty leads and Program Coordinators
  • Ensure the safety and security of participants at all times and immediately report any unsafe situations or any actual harm to participants to Staff/Faculty Leads
  • Assist with the organization of the ‘Showcase’ to promote Queen’s Cares Reading Week to the wider campus
  • Help facilitate post-program reflection and assist program participants with showcase presentations
  • Complete all pre-experience assigned readings and reflections
  • Document feedback and future recommendations for the program and complete evaluation and summary reports at the conclusion of the program
  • Meet with Student Experience Office staff and Staff/Faculty Leads, as needed
  • Understand that all Queen’s Cares experiences are substance free. Participants and team leaders will not consume alcohol or drugs during the experience and/or purchase any of these items to bring back into Canada


The Queen’s Cares Trip Leader must:

  • Be able to work independently, and on a team with excellent interpersonal skills
  • Possess excellent organizational skills
  • Be able to exercise good judgment and sound reasoning
  • Demonstrate decision-making and creative problem-solving skills
  • Have good oral and written communication skills; previous experience facilitating group discussions an asset
  • Previous knowledge of ethical travel practices and/or experience working with community organizations an asset
  • Ability to stay positive and flexible
  • An understanding of and appreciation for community-engaged learning
  • Ability to be an ambassador for Queen’s University, promoting positive values and leaving a positive impression with all participants
  • Student Leads must visit their family doctor or a travel clinic to ensure that their immunizations are up to date, and that there are no health concerns for travel


In order to be eligible for the role, applicants must:

  • Be a registered Queen’s student
  • Remain in good academic standing for the duration of the position term 
  • Submit a satisfactory Canadian Police Information Check (CPIC) and Vulnerable Sector Check obtained after February, 2017.  They will be responsible to maintain a clean CPIC and Vulnerable Sector Check for the duration of their role.


Student Team leaders will be expected to commit a significant amount of time in facilitating this experience for students (before, during, and after Reading Week). Please note that the dates below are tentative and might change – you will be notified of any changes in advance by the Community Engaged Learning Coordinator.

  • Team Leader Interview: Dates and times TBD
  • Logistics Meetings (drop-in): November 20th and November 22nd, 2018
  • Team Leader Training: Dates and times TBD
  • Participant Pre-Departure Training #1: Saturday, January 19th , 2019
  • Participant Pre-Departure Training #2: Saturday, February 2nd, 2019
  • Pre-departure Meeting with the Community Engaged Learning Coordinator: Date and time TBD
  • Queen’s Cares Reading Week Experience: February 15th /16th  - February 24th, 2019
  • Post-experience Drop-in Debrief Sessions: February 27th, March 1st, March 4th, 2019
  • Queen’s Cares Showcase: March 13, 2019 5:30- 7:30pm

Non-traditional hours of work (e.g. evenings and weekends) will be required.


In recognition of the leadership and time commitment provided by team leaders to assist in the operations of the program, a portion of the program fees for student trip leaders are compensated through university funding. Team leaders are responsible for 50% of their program fees (fee dependent on destination).


If you are interested in applying for this position, please submit a cover letter and resume as one attachment by email to Applications are due at NOON on Sunday, November 11th, 2018. Only candidates who have been chosen for an interview will be contacted.

If you have any questions, please feel free to contact Kevin Collins at