Student Wellness Services

Student Wellness Services

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Student Volunteer Note Taker - Position Description

Volunteer note takers are our most important resource in the delivery of this important accommodation for students with disabilities.  Listed below is information about this role and the expectations that QSAS has of its student volunteer note takers: 

Note taker duties and responsibilities:
  1. Provide type-written notes of lecture material, where applicable
  2. Format and upload all lecture notes as ppt, pptx, pdf, doc, docxtxt, rtf, html, xls, or xlsx
    • HAND WRITTEN notes are acceptable, please scan or take pictures of your notes and upload as pdf, jpg, jpeg, bmp, gif, png, rar, tif,  or tiff
  3. Upload lecture notes via the QSAS Online Note Taking Portal within 24 hours after class 
  4. Respond to inquires by QSAS staff in a timely fashion
  5. Immediately update your online note taking profile if there are changes in your course enrollment so that a replacement note taker may be recruited
Desired Note Taker Skills
Volunteer note takers should be/have:
  1. Organized – keeping good notes in an organized and easily understandable fashion
  2. Initiative – a keen drive to meet personal goals and deadlines
  3. Strong time management skills – to keep on top of the volunteer responsibility and personal work
  4. Strong written communication
  5. Technologically proficient in file reformatting (e.g. using the SAVE AS function)

If you have any questions about these skills please contact for clarification

Expectations and Reporting

The following are expectations that volunteer note takers will follow to keep information consistent and the most easily accessible as possible:

Quality Notes for QSAS include:

  • Typewritten, where ever applicable
  • Date of Class
  • Course Code
  • Page Numbers
  • Headings, where applicable
  • Formatted only into ppt, pptx, pdf, doc, docxtxt, rtf, html, xls, or xlsx file formats
  • Handwritten notes may be scanned into pdf, jpg, jpeg, bmp, gif, png, rar, tif,  or tiff formats for easy uploading into the note taking module
  • Handwritten notes must contain page numbers, dates and accurate headings on each page and be in a sequential organized manner
  • Uploading "File Name" contains COURSE CODE  and uploaded to the proper date

Time Commitment

This position is held for a single school term (or 2 terms if the course is a year-long course) and requires, on average, 2 or less hours of commitment each week as reported by previous note takers.


The volunteer note taker works with the Note Taking Program Coordinator of QSAS. The program coordinator is available for support and assistance with any role-related issues or concerns and can be reached at or by phone at 513-533-6000 x. 78923

Note Taking examples
Ideal notes should contain the following:
  1. Topic course code and date provided in the header of the document so it appears on all sheets of the notes
  2. Definitions should be bolded to help them stand out
  3. Page numbers included on the bottom of the page
  4. Try viewing the following 2 examples of different note taking methods:

Example 1:

Note taking Example 1

Example 2:

Note taking Example 2