Student Wellness Services

Student Wellness Services

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The words sick note written on a piecee fo paperSick Notes

Most of us have, at some point, suffered minor illnesses and felt far too unwell to meet the demands facing us. In the past this would lead to students requesting sick notes. With the implementation of the Academic Considerations for Students with Extenuating Circumstances policy, sick notes are no longer required. If you are too unwell to meet academic obligations, please complete a Request for Academic Consideration for Extenuating Circumstances Form. This form is for when you are unwell but expect to be better and back to your academic work in 3 days or less. Please see instructions on the third page of the form for details regarding your Faculty / School protocols for submission. You do not need to provide any additional documentation related to your brief acute illness. Please do make an appointment or come to the walk-in clinic if you need medical care for the illness you are experiencing.

Some Faculties/Schools require students to provide documentation when submitting second and subsequent requests in a term for academic consideration lasting 3 days or less. Some Faculties/Schools may also require students to provide documentation for requests lasting 3 days or less that impact midterms or final exams (see additional instructions on page 3 of the Request for Academic Consideration for Extenuating Circumstances Form). In situations where documentation is not available (e.g., you were at home and not seen by a health care provider), a Formal Attestation of Extenuating Circumstances Form, signed at the Faculty Office, may be submitted. Please contact your Faculty/School Office for more information about this process.

Short-Term Academic Accommodation Form or Verification of Confidential Extenuating Circumstance Forms

If you have a health condition that is creating an extenuating circumstance where you are unable to meet some or all of your academic obligations for more than 3 days, you may be asked to provide supporting documentation to your Faculty/School Office when you request academic consideration. Please see additional details on the Polices and Procedures page.

Policy for Issuing Short-Term Academic Accommodation or Verification of Confidential Extenuating Circumstance Forms

1. A Short-Term Academic Accommodation Form or Verification of Confidential Extenuating Circumstance Form is only required in situations where an illness or injury results in a significant disruption of academic work that is anticipated to last more than 3 days.

2. Procedure: Supporting documentation, in the form of a Short-Term Academic Accommodation Form or Verification of Confidential Extenuating Circumstance Form, will be completed and signed by the issuing health care provider and also signed by the student. The student will then follow the instructions for their Faculty/School (located on page 2 of each form) to submit the supporting documentation.

3. A Short-Term Academic Accommodation Form or Verification of Confidential Extenuating Circumstance Form will not be issued by Health Services for the following circumstances:

  • An extenuating circumstance that is not a personal health condition. In those cases the Faculty / School Office will provide guidance regarding the type of documentation needed.
  • Past illnesses/medical conditions. If the illness or time of impairment happened in the past, then typically those situation need to be dealt with through a Faculty / School appeal. If you received health care from Student Wellness during that period of time, documentation indicating this contact can be requested.
  • Insufficient knowledge of the student or their health condition.  If you have not been seen at Student Wellness previously for this health condition, then further assessment may be needed prior to a health care provider feeling comfortable completing supporting documentation.
  • Academic problems which are related to lifestyle choices. Students who elect to have periods with inadequate sleep, substance misuse (alcohol, caffeine/stimulants or “recreational” drugs), and/or oversubscribing to academic and non-academic activities, may perform poorly academically, but are not eligible for supporting documentation if documented illness is not a factor.