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[UNIVERSITY RELATIONS]
[UNIVERSITY RELATIONS]

University Relations

Promote Your Events

Please contact Anne Craig to assist you in promoting your event. To prepare, you can choose to download a media advisory template or public service announcement template below.

Media Advisory

This is a Who/What/When/Where approach specifically intended to alert the media to an event they might be interested in covering. It is intended as an invitation to reporters. It is usually sent out 8 to 10 days in advance of an event (earlier than that is unadvisable, as assignment editors rarely make decisions about what to cover more than a week in advance). It should contain contact information so that a reporter can get in touch with the right person to get more details if required.

  Media Advisory Template (DOC, 895.5 KB)

Public Service Announcement

This is a brief write-up about an event that is open to the public. It is intended as an item that newspapers or broadcast/electronic calendars can run as part of their regular round-up of what’s going on in the community. Policies of individual media organizations may vary, but most will only publish events that are free to the public (otherwise you may have to buy an ad). They should be sent to the media two or three weeks in advance of the event to ensure they make the deadline for weekly events columns.

  PSA Template (DOC, 895.5 KB)

Queen's Events Calendar

The university's central events calendar system is maintained under a distributed administration model, with contributors from all corners of the campus. All students, faculty and staff members with a Queen’s NetID can post events to the calendar.

Events belonging on the calendar are those that are organized, hosted and/or sponsored by Queen’s faculties, schools, departments, service and support units, administrative units, research units and governing bodies. This includes student-run activities, such as Student Club activities that are open to the community, that have been officially sanctioned by the AMS or the SGPS. Notices of community events happening on campus are also welcome.

Learn more about Queen's Events Calendar