Fall 2021 Event Planning and Travel Guidelines

Current as of July 20, 2021

In preparation for a broader return to campus in Fall 2021, the campus community is seeking clarification on travel and event planning. While specific public health requirements for September are currently unknown, the following guidelines are being provided by Queen's University. 


 

Event Planning Guidelines for Fall 2021

Event guidelines are for planning purposes only and are informed by guidance from public health and provincial regulations. All events must comply with the applicable public health requirements when the event is held. If regulations are relaxed or additional public health guidance is issued, the university's event planning guidelines may be adjusted.

a) Educational events held indoors or outdoors (with masking and no food) can proceed with no additional health and safety approvals.

b) Planners for educational events where food and/or drink will be served must submit an Event Application for review by the Health and Safety Group at least two weeks before the event.

Please review the definition of educational events.

c) Non-educational, non-student led events (indoor or outdoor, including third-party bookings):

  • Events with less than 100 people with masking and no food or drink can proceed with no additional health and safety approvals.
  • Events with more than 100 people should be delayed until November 2021Exceptions may be considered. Planners for these events must submit an Event Application for review by the Health and Safety Group at least two weeks before the event.
  • Events of any size where food or drink will be served should be delayed until November 2021. Exceptions may be considered. Planners for these events must submit an Event Application for review by the Health and Safety Group at least two weeks before the event.

d) Student led events: All in-person student led events are required to be reviewed and approved through the Co-Curricular Restart Advisory Group (CRAG)

Domestic and International Travel

If regulations are relaxed and or clearer planning guidance is issued by the Province of Ontario, university travel guidance may be adjusted. 

Research related travel: Approved research activity has been prioritized as essential and can continue subject to the Queen’s approval processes through Faculty Associate Deans of Research.  
 
Work related non-research travel for faculty and staff: Faculty and staff wishing to travel out of province or internationally between July 1 and September 30, 2021 must discuss plans with their supervisor and complete an OCASP form before making travel plans.  
 
 

Educational activities are those which deliver and/or support student learning and development. Some educational activities may be governed by other guidelines (e.g. national sport organizations). [1]

Examples of educational activities include: 

  • any performance for which students receive course credit 
  • community-based education
  • computer labs for instruction or study 
  • continuing education 
  • counselling services 
  • convocation
  • educational farms 
  • field school 
  • fine arts events (e.g. recitals, dance performances)
  • gyms used for athlete training and/or post-secondary education 
  • lab 
  • lecture or class
  • library and learning commons for study purposes 
  • program advising and career support 
  • seminar 
  • residency, co-op work term, practicum placement, work experience term 
  • research seminars 
  • studio 
  • theatre productions – student-led and run 
  • tutorial or discussion group 
  • workshop
  • year-end student art shows

Additional public health restrictions may apply depending on the type of activity (e.g., educational activities that involve audiences).

[1] Developed from the British Columbia COVID-19 Go-Forward Guidelines