Equity, Diversity, and Inclusion: Canada Research Continuity Emergency Fund

Updated October 21, 2020

The Canada Research Continuity Emergency Fund (CRCEF) was announced on June 23 as part of the Government of Canada’s COVID-19 Economic Response Plan. Queen’s University was notionally allocated ~$5.2M for eligible expenses. Recipient universities must adhere to the principles of responsible stewardship and transparency, and equity, diversity, and inclusion will be respected at all stages of the process of managing and distributing funds.

CRCEF Program Stewardship and Transparency

The Vice-Principal (Research), in collaboration with institutional research leadership, will oversee the distribution of Stage 1 and 2 funding, and the process to manage the funding requests and subsequent distribution for Stage 3. Queen’s is dedicated to excellence in research and research training for the benefit of Canadians through an equitable, diverse and inclusive research enterprise, including in the management of the CRCEF program. Key activities include:

  • Leadership by the Vice-Principal (Research) and all Faculty Associate Deans of Research in the decision-making process. The committee reviewing the final CRCEF submission has representation from equity-seeking groups, and Vice-Principal (Research) and University staff will provide expertise on the inclusion of equity, diversity and Indigeneity principles in any decision-making.
  • Decision-makers will have completed specific training requirements, including the review of training modules from the University Equity Office, which focuses on racism in a pandemic, as well as the Canada Research Chairs Unconscious Bias Training Module. Faculty operational leads involved in the collection of data and/or participating in outreach to the research community regarding CRCEF, have also completed the CRC unconscious bias training module.
  • In the final review of the CRCEF submission, the committee will uphold the following EDI principles, ensuring equitable treatment of a diverse research enterprise:

    • Recognition of research that is non-traditional, based on Indigenous ways of knowing, outside the mainstream of a discipline, or focused on issues of gender, race or minority status.

    • Explicit recognition of Indigenous epistemologies, Indigenous research methodologies as well as the fundamental value of relationship building in research.

    • Alignment with the university statement on flexibility and support for employees with caregiving responsibilities.

Communication

The call for Stage 3 applications will be distributed widely, through a variety of channels (email, web-based, and targeted), to ensure that all eligible to apply for the funds are aware of this resource and their eligibility. Applications will not operate on a first-come first-served basis. To further ensure an inclusive communication strategy, all principal investigators have been contacted directly via a survey tool and program information has been distributed broadly and at multiple levels to promote awareness of the program and the importance of equity and inclusion within administration of the program. Outreach sessions have been carried out with various institutional representatives on the need to safeguard the process from the potential for unconscious bias, explicitly seeking input on the process to uphold EDI principles as outlined above.

Preliminary indication is the notional amount allocated to Queen’s is sufficient to meet the demand for reimbursement of all eligible expenses per the program requirements; however, if Queen’s does not have adequate CRCEF funding to fully fund all identified eligible expenses, and are unable to secure additional CRCEF funds to meet the demand of the program, a recommendation will be made to the decision-making committee to prorate available funding to a consistent and equitable percentage for all claimants.   

Contact Information

The following University official has oversight for the CRCEF program and is responsible for ensuring the equity, diversity, and inclusion strategy of the program is upheld:

Kimberly Woodhouse
Vice-Principal (Research)
vpresearch@queensu.ca


Distribution of CRCEF funding to affiliated health research institution

The CRCEF program awarded Stage 1 funding to universities and their affiliated health research institutions on the basis of a formula that was applied to each institution’s annual average over three years (2015-16 to 2017-18) of the total of research income from all non-governmental sources as indicated in the Canadian Association of University Business Officers (CAUBO) research income reports.

The Stage 1 funds were awarded to Queen’s University and the affiliated health research institution, Kingston Health Sciences Centre (KHSC). Funds to KHSC were then allocated in accordance with the proportionate share of the funds awarded to each institution. The share of allocation earned was determined by each institution’s share of the average over three years (2015-16 to 2017-18) of the total of research income from all non-governmental sources outlined in the CAUBO research income report.