Class and club reunions are an important tradition at Queen’s University. Every fall, thousands of alumni return to campus to celebrate their class milestones. Reunion Coordinators and Class Volunteers are a key part of the success of reunions.
A Reunion Coordinator is responsible for forming and leading a committee of classmates/clubmates to plan an event or activity to celebrate the occasion of their Queen’s reunion. Check the Classes, Clubs & Groups Directory to see if your class/club has a Reunion Coordinator.
If you’re interested in applying to be a Reunion Coordinator, read through the Volunteer Role Description. Contact an Alumni Officer if you have any questions, and submit the signed form to your staff partner.
Many wonderful reunions are organized by a single Reunion Coordinator but to make it easier, we do recommend forming a group of key reunion planning volunteers. This is a great way to get more alumni involved and to share responsibilities.
Below is a list of general Volunteer Role Descriptions to help you develop a plan for a committee. If you are trying to recruit volunteers to assist in planning, the Reunions Team can help promote this position and share it on the Queen’s Alumni Volunteer Job Board.
If these descriptions don't fit your group's needs, feel free to talk to the Alumni Officer about adjusting them.
As a Reunion Coordinator you will have a Queen’s staff partner supporting you with reunion logistics and communication to your class or group.
Queen's Staff support for reunion coordinators by faculty
|Faculty, School or Group||Contact|
|Faculty of Arts & Science, Faculty of Engineering & Applied Science, School of Graduate Studies, School of Kinesiology and Health Studies/Phys Ed, School of Medicine, School of Nursing, School of Rehabilitation Therapy (OT/PT/RHBS), Faculty of Education, Clubs/Groups||Carey Morrison or Kathryn Vilela, Alumni Officers, Reunion, 1-800-267-7837|
|Smith School of Business||Tiffany Emery , Relationship Manager, 1-855-572-1536|
|Faculty of Law|
Dianne Butler, Alumni Relations Coordinator, 1-800-267-7837 ext. 78471
Viki Andrevska, Development Coordinator, 1-800-267-7837 ext. 78149
Class and group giving campaigns are a powerful way to collectively give back to Queen's in recognition of a milestone anniversary and to create a legacy for your class/group.
You don't have to do it alone. Look to your classmates and ask for volunteers to sit on your Class Giving Committee. The more people you have engaged in the fundraising process, the easier it will be to get the rest of your class involved as donors. Learn more about Class Giving.
The Development Officer for your faculty, club or team is your contact for information and assistance with incorporating a class gift or other group philanthropic project into your reunion plans. They are also your key contact for faculty-specific events taking place during Homecoming.
|Smith School of Business||Cicely Johnston or Shelley Hamill|
Relationship Manager, 1-855-572-1536
|Faculty of Engineering and Applied Science||Alaine Coschi, Development Coordinator, 1-800-267-7837 ext. 79533|
|Faculty of Health Sciences |
(iSchools of Medicine, Nursing, and Rehabilitation Therapy)
|David Young, Development Officer, 1-800-267-7837 ext. 75607|
|Faculty of Law||Dianne Butler, Alumni Relations Coordinator, 1-800-267-7837 ext. 78471|
|Faculty of Arts and Science||Carey Morrison, Alumni Officer, 1-800-267-7837, ext. 74599|
The following outline is a suggestion only. The Reunions Team will work with you to arrange a suitable schedule.
Step One: Getting Started With Your Volunteer Role
Step Two: Accommodation & Initial Communication
Step Three: Planning & Committee Organization
Step Four: Confirm Your Reunion Plans
Step Five: Second Communication
Step Six: Third/Final Communication
Step Seven: Confirm Event Logistics
Step Eight: Enjoy Your Reunion!
If your class or group from any faculty or school is celebrating one of these milestone anniversaries, a Reunions Officer can work with you to incorporate special programming into your own overall reunion plans.
Emails are the most environmentally friendly and cost-effective way to promote your class reunion. Queen’s maintains a database of contact information for alumni and can email your class on your behalf. Contact your staff partner for templates.
In some instances, the Reunions Team will help organize one piece of traditional mailing to any classmates who do not have an email address. Contact your staff partner for more information.
Many classes choose to use Facebook Groups and simple websites to keep members aware of their activities. A Facebook Group or website is a great place to share key information on event dates, details, and costs. You can also post reminders for RSVP deadlines and contact information for the Reunion Coordinator and provide updates on the group's philanthropic activity with a link to donating online. Having an online presence increases your average attendance.
All four offer straight-forward, free or low-cost platforms for setting up a simple website.
We encourage you to set up a hashtag for your event and share it with the Alumni Social Media Coordinator.