Equity Services

Equity Services
Equity Services

Policies and Procedures

Senior Search Strategy

The Senior Search Strategy was approved by Senior Management on March 24, 2014.  If you are recruiting for senior administrative positions, it is necessary for Queen's to hire search firms with demonstrated diversity and equity competencies.

Please refer to the   Senior Search Strategy


New Appointments/Hires

Equity Services is mandated to collect, track and report on employment equity data as it pertains to the faculty applicants. Under the Queen's University Faculty Association (QUFA) collective agreement, the equity data is further used to inform the Employment Equity Representative (EE Rep) during the hiring process and Equity Services in completing the annual compliance reports to the Joint Committee for the Administration of the Agreement (JCAA). Please refer to Article 24 of the QUFA CA found below:

Article 24 on Employment Equity, QUFA Collective Agreement

In Fall 2017, the Principal and Vice-Principals approved the implementation of an equity hiring process for Staff recruitment and, although participation in the equity process was not mandatory in 2018, units were highly encouraged to engage in the process.  Mandatory implementation of an employment equity program for Staff began in January 2019.

The EE Rep will need to begin the process by contacting Equity Services for initial access to the application.

Training: QEAP Video Training Demos

Instruction: QEAP User Manual

Application: QEAP Online Application

Recruitment Practices - Step by Step


Posting Exempt Term Adjuncts

If you hire a term adjunct where posting is not required (under Article 25.10.1.5) please complete the Posting-Exempt Term Adjunct Form.

Form: Posting-Exempt Term Adjuncts


Internal Department Head

Form: Internal Department Head (PDF, 28KB) *


Renewal, Tenure, Promotion and & Continuing Appointment (RTPC)

Instruction: RTPC User Manual (3.9 MB)

APPLICATION: RTPC Online Tool


Memos for Employment Equity Representatives (EE Rep)

  MEMOs
May 8, 2015 RTPC New Online Application (Word, 16KB)
October 28, 2014 Shortlisting Section of FAD (Word, 14KB)
January 14, 2013 New Online Application (Word, 19KB)
March 2011 New Forms for Posting-Exempt Term Adjuncts (Word, 31KB)
July 7, 2010 Equity Training Web Application (Word, 19KB)
January 2010 New Forms Checklist (Word, 14KB)
October 2008 Adjunct Faculty Hiring (PDF, 234KB) *

Note:  If you have problem viewing or filling the PDF form on Firefox, please click here for more information.