University Secretariat and Legal Counsel

University Secretariat and Legal Counsel

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Approvals Procedure For Philanthropic and Service Namings

Contact Officers:  Development Officers, Stewardship (Philanthropic Namings); Administrative Assistant, University Secretariat (Service Namings)

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Purpose

This Procedure outlines the steps to be taken to achieve approval by the Board of Trustees for Philanthropic and Service Namings.

No person or unit may name a room, building, space or feature of any property of the University unless it has been approved by the Board of Trustees in accordance with the Naming Policy and this procedure.

 

Philanthropic Namings Procedure

It is the responsibility of individuals negotiating on behalf of the University to advise potential benefactors that the acceptance of any philanthropic donation does not automatically include named recognition. The proposal for named recognition must receive final approval by the Board of Trustees before the naming can be confirmed.

Responsible Unit/Individual Process
Proponent

Step 1:

Individuals contemplating a naming opportunity to recognize philanthropic donations are to consult with the Office of Advancement ? Stewardship for information and expertise.

Proponent

Step 2:

If a building, room, or area is to be named in recognition of philanthropy, the proposal must be supported in writing by the most senior member of administration with responsibility for the area. A written confirmation that the proposed honouree would accept such recognition must accompany the letter of support.

Office of Advancement

Step 3:

The Office of Advancement will submit philanthropic naming proposals to the University Secretariat, to be forwarded to the Principal for review and approval, then to the External Relations and Development Committee and then to the Board for final approval.

External Relations and Development Committee

Step 4:

The proposal shall be considered by the External Relations and Development Committee for recommendation to the Board of Trustees for approval.

Board of Trustees

Step 5:

Provided that the proposal has been recommended by the External Relations and Development Committee, it shall normally appear on the Consent Agenda of the next regular meeting of the Board of Trustees for its approval. The motion shall be recorded in the Minutes of the Board meeting as the official approval of named recognition.

 

Service Namings Procedure

A proposed honouree must have rendered outstanding service to the University, the Province of Ontario, Canada or internationally, have earned a national or international reputation for excellence, or have achieved a unique distinction that warrants recognition.

Responsible Unit/Individual Process
Proponent

Step 1:

Individuals contemplating a naming opportunity to recognize outstanding service are to consult with the University Secretariat for information and expertise.

Proponent

Step 2:

If a building, room, or area is to be named in recognition of outstanding service, the proposal must be supported in writing by the most senior member of administration with responsibility for the area. A detailed written explanation must accompany the letter of support.

Senior administrator responsible for the area

Step 3:

The senior administrator responsible for the area to be named will submit service naming proposals to the University Secretariat, to be forwarded to the Principal for review and approval, then to the External Relations and Development Committee and then to the Board for final approval.

Office of Advancement

Step 4:

Service namings are subject to approval by the Office of Advancement to confirm that no future plans for philanthropic namings for the space have been identified and that the likelihood of such a space being named by a benefactor is low.

University Secretariat

Step 5:

If the Principal is satisfied that the proposal falls within the policy guidelines, or is sufficiently unique to justify special consideration, the Principal shall approve the proposal for submission to the External Relations and Development Committee and then to the Board for final approval, via the University Secretariat.

External Relations and Development Committee

Step 6:

The proposal shall be considered by the External Relations and Development Committee for recommendation to the Board of Trustees for approval.

Board of Trustees

Step 7:

Provided that the proposal has been recommended by the External Relations and Development Committee, it shall normally appear on the Consent Agenda of the next regular meeting of the Board of Trustees for its approval. The motion shall be recorded in the Minutes of the Board meeting as the official approval of named recognition.

 


Date Approved: February 18, 2015

Approval Authority: External Relations and Development Committee

Date of Commencement: February 18, 2015

Amendment Dates:

Date for next review:

Related Policies, Procedures and Guidelines: