This flowchart has been developed to help individuals understand how the policy works.
University Community members may choose to seek advice and information from a variety of university offices about what is believed to be incidents of Harassment, Discrimination or Reprisal. If the issues raised cannot be resolved without a formal Complaint or Report, the process outlined below is followed.
Step 1: A written Complaint/Report is submitted to the University Secretary.
Step 2: A meeting of the Intake Assessment Team is held.
Is there sufficient information/detail that, if true, would constitute a violation of the policy?
NO: The Complaint/Report contains insufficient detail and is returned to the Complainant with a request for additional information.
Or, there is no basis for a formal investigation.
- other policies may be engaged that warrant review; or
- the Complaint/Report may raise general concerns about culture/environment that should be referred to the responsible VP.
YES: Proceed to next question.
It is appropriate to pursue early resolution at the intake stage?
YES: early resolution is appropriate. If the parties agree to an early resolution, a resolution agreement is prepared, and the case will be closed. The University Secretary receives written summary of resolution.
NO: Investigation proceeds.
If an early resolution is reached before a final decision is made, a summary of the resolution is provided to the Secretary, and the case will be closed.
If NO early resolution is reached before a final decision is made, he investigation report is provided to a decision-maker, who issues a decision to the Respondent (and to the Complainant, if there is one – Reports do not involve individual Complainants). The University Secretary receives a written notification with summary of findings and outcomes.
Questions?
If you have any questions related to the Harassment and Discrimination Policy and Procedures, you can reach out to the following offices: