Queen’s University has initiated the final phase of the Tools for Research at Queen’s (TRAQ) project.
The TRAQ project is providing suitable research administration tools to handle an annual average of 5,100 individual projects and provide timely information for more than 4,500 research community users. The university has already introduced new modules for managing awards, biohazard permit applications, human ethics certificates, and financial reporting.
As part of the final phase of the TRAQ project, a new system for managing research and academic CVs and annual reviews will be developed and implemented over the next two years.
“The new research, CV, and reporting system should save a lot of work for both the faculty and administration,” says Kayll Lake (Physics, Engineering Physics and Astronomy), the Queen’s University Faculty Association (QUFA) representative on the CV and annual reporting steering committee. “Researchers associated with Tri-Council support should find very useful tools for dealing with the Canadian Common CV.”
The new tool will allow faculty members, librarians and archivists to maintain and update their CV and annual report information in one location. The tool will also eliminate the duplicate entry of research and academic data, such as courses, grants and other activities that are already available on other systems.
"The new research, CV, and reporting system should save a lot of work for both the faculty and administration."
Kayll Lake, Professor, Department of Physics, Engineering Physics and Astronomy
The tool also has the capability to securely manage the workflow related to annual reviews as well as renewal, tenure and promotion processes.
“The new tool has the potential to make the Queen’s University Quality Assurance Processes (QUQAP) more efficient,” says Laeeque Daneshmend, Deputy Provost. “Because of the single repository, members of the Queen’s community will find it easier to obtain the CV information they need and generate it in the appropriate format for the evaluation of academic programs under QUQAP.”
An evaluation committee – which included faculty members from across the university – selected Data180 to implement the new system after seeing demonstrations from the top three responses to Queen’s University’s request for proposals.
“Data180 understands the university environment given the academic background of the company’s leadership and its wealth of experience developing easy to use reporting and evaluation solutions for colleges and universities,” says Steven Liss, Vice-Principal (Research). “We look forward to introducing a new and modern CV and annual reporting tool that will improve the user experience for Queen’s faculty members and administrative staff.”
The final phase of the TRAQ project is currently in the planning stages. The project team is actively seeking participation from faculty members and their delegates for the testing, training and roll-out planning for the new tool.
Training resources will be available for users before the different parts of the tool go live. Updates on the new tool will be posted on the TRAQ website as they become available.