Records Management and Privacy Office

Records Management and Privacy Office

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Records Management

Universities are information-intensive environments, and Queen's is no exception.  We create, receive and use recorded information in the normal course of our day-to-day work activities.  These records—in all formats and media—constitute a valuable university asset that must be managed like any other asset.

University records:

  • provide evidence of transactions and decisions
  • ensure services are delivered in a transparent and accountable fashion
  • document statutory, regulatory and policy compliance
  • provide evidence of legal obligations between the institution and others
  • establish and promote institutional identity and tradition
  • maintain an institution's corporate memory

Managing university records is a shared responsibility. All faculty, staff (including students employed by Queen's), volunteers, and members of the Board of Trustees are responsible for managing the records and information under their custody or control.  The Records Management and Privacy Office is here to provide the tools, advice and guidance to support departments and units in managing records as efficiently and effectively as possible.