Conference
- What are the dates of the conference?
- What is the deadline for submitting a proposal for the conference?
- Will proposals be accepted beyond this date?
- When will the program for the conference be available?
- Where is the conference venue?
Presenters - Oral Presentations
- How do I know which day I am scheduled to present?
- Can I specify a day/time that I would like my presentation to be scheduled?
- How long should my presentation be?
- Will I be presenting in a session with other people?
- Do I need to send a copy of my presentation in advance?
- What audio visual equipment will be available for my presentation?
- I would like to make changes to the proposal and/or title I sent to the conference, can I do that?
Presenters - Poster Presentations
- I am presenting a poster at the conference - what size should my poster be?
- When am I expected to be at my poster and do I have to talk about it formally?
- Where and how long will the posters be displayed?
- Do I need to print my poster?
- Will my poster be published as part of the I@Q Journal proceedings?
Conference
What are the dates of the conference?
The 18th Annual I@Q Conference will be held March 7-8, 2024.
What is the deadline for submitting a proposal for the conference?
The deadline for submitting a proposal to the 2024 conference has been extended to February 20, 2024. We will be evaluating and accepting submissions as they are received, so you will find out about acceptance soon after you submit (even before the deadline).
Note that for accepted poster submissions, the deadline to send in your finalized PDF file of the poster remains February 28, 2024 in order to provide enough time to get all the posters printed. If you are submitting a poster proposal, we recommend submitting early if possible to give yourself enough time to create your poster.
Will proposals be accepted beyond this date?
Please submit proposals by the stated due date.
When will the program for the conference be available?
An email will be sent to all participants to inform them when the program is available. The program will also be posted to this website when it's finalized.
Where is the conference venue?
The 2024 conference will be held in Stauffer Library on the Queen's University main campus. Oral presentations will be held in either room 014 (Lower Level) or room 121 (Main Level). The posters will be displayed in the atrium, outside room 121.
Presenters - Oral Presentations
How do I know which day I am scheduled to present?
Presenters will be notified by the conference planning team in advance as to the date and time of their presentation.
Can I specify a day/time that I would like my presentation to be scheduled?
Unfortunately no. Presentations sessions are limited and need to be filled equally and by theme.
How long should my presentation be?
Presentations should be around 10-12 minutes, excluding time for questions.
Will I be presenting in a session with other people?
Yes. Each presentation will be part of a themed session that will have anywhere from 3-5 presenters.
Do I need to send a copy of my presentation in advance?
Yes. We need you to send a copy of your presentation slides to iatq@queensu.ca by Monday, March 4th, 2024. Slides will be loaded onto a computer before the conference for display during your presentation. You do not need to bring a computer with you.
What audio visual equipment will be available for my presentation?
Room 014 will have a laptop, wi-fi connected TV, and sound system. Room 121 will have a desktop connected to a projector. If you need other equipment for your presentation, please contact iatq@queensu.ca as soon as you know what you require.
I would like to make changes to the proposal and/or title I sent to the conference, can I do that?
Yes, please send any changes to your proposal or title to iatq@queensu.ca.
Presenters - Poster Presentations
I am presenting a poster at the conference - what size should my poster be?
Poster files should be set according to the following dimensions: 3 feet (36 inches or 91 cm) by 4 feet (48 inches or 122 cm) in portrait orientation. It is very important that the dimensions are set correctly, otherwise the poster will be printed at the size submitted and may not fit onto the display bulletin boards properly. Please also check our poster requirements document for further information about poster sizing and guidelines.
When am I expected to be at my poster and do I have to talk about it formally?
You should expect to be beside your poster during the scheduled poster session, Thursday, March 7, 12:00-1:30pm. Poster presenters will be notified once the schedule is determined. Usually, the poster session occurs over the lunch break.
You won't need to make any type of a formal presentation, but you are expected to discuss your research and ideas conversationally with people who come to the poster session.
Where and how long will the posters be displayed?
The posters will be put up outside room 121 in the main Atrium of Stauffer Library by library staff. Posters are displayed throughout the two-day conference. Once the conference is finished, students are responsible for picking up their posters from the main service desk at Stauffer Library (an email will be sent to all poster presenters with further details).
No, you will only need to send a PDF file of your poster to iatq@queensu.ca by February 28, 2024. The library will get all the posters printed and displayed before the poster session. Please be sure the PDF file is sized to 3 feet (36 inches or 91 cm) by 4 feet (48 inches or 122 cm) in portrait orientation so that it will fit onto the bulletin boards.
Will my poster be published as part of the I@Q Journal proceedings?
Yes, posters are included in the official Journal proceedings. The title, author, abstract, and PDF file will all be published.