onQ Support

onQ Support

Groups & Sections

What is the difference between Groups and Sections?

Sections are used for large courses when the instructor needs the class broken down into tutorial/lab sections. Sections allow for graders to be restricted to see only their tutorial/lab students.

Groups are used for a specific project or activity, and are a means of organizing learners within a course into a smaller unit for collaborative activities. Groups can be used to interact with the Discussions and Assignments tools. Graders see all groups, but have the option to filter by group. 

Creating a Group

Note: Groups are contained in Categories. You must create a Category to create groups.

  1. On the navbar, select Groups from the Communications tab.
  2. Select the blue New Category button. You will be redirected to the New Category Page.
  3. Enter the Category Name and Description.
  4. Set the desired Enrollment Type (view enrolment types document).
  5. Enter the Number of Groups or the Number of Users depending on the Enrollment Type.
  6. Enter a Group Prefix if required.
  7. Under Advanced Properties check the Set up discussion areas or Set up assignment submission folders box if required.
  8. Select the Save button to create groups.

Create  Lab or Tutorial Groups from Enrollment Sections

Note: Instructors can now create Groups, based on Section enrollment. This is useful for large multiple section courses that require tutorial or lab groups created from each section.

  1. On the navbar, select Groups from the Communications tab.
  2. Select the blue New Category button. You will be redirected to the New Category Page.
  3. Enter the Category Name and Description.
  4. Set the desired Enrollment Type (view enrolment types document).
  5. Enter the Number of Groups or the Number of Users depending on the Enrollment Type.
  6. Under Enrollment Type select the Section or Group you want to create sub-groups from.
  7. The Group Prefix will populate with the Section or Group name and then append the name with tutorial or lab groups.
  8. Under Advanced Properties check the Set up discussion areas or Set up assignment submission folders box if required.
  9. Select the Save button to create groups.
Communications - Groups Menu

Create Groups from Sections

Deleting a Group

Note: All associated Dropboxes will be deleted. Discussions will be saved for reference.

  1. On the navbar, select Groups from the Communications tab.
  2. Select the check box beside the Group or Category you wish to delete.
  3. Click the Delete button.
  4. Click Delete Groups/Categories to confirm.

Add/Remove a Learner Manually in Groups

Note: If "Auto-enrol new users" is enabled, any learners that are removed will automatically be enrolled into another group.

  1. On the navbar, select Groups from the Communications tab.
  2. Select the drop-down arrow beside the Category containing your groups.
  3. Click the Enrol Users option.
  4. To enrol a learner into a group, simply find their name in the list and check the box under the corresponding group column.
  5. To remove a learner from a group, find their name and remove the check mark under the group they are enrolled in.
  6. Scroll to the bottom and select the Save button to confirm changes.

Add/Remove a Learner Manually in  Sections

  1. On the navbar, click Course Admin.
  2. Click Sections from the Course Administration page.
  3. On the Manage Sections page, click Enroll Users.
  4. From the Display drop-down list, select a section.
  5. To find a specific user or do a blank search to view all users, use the Search For field. To find users that still need a section, select the Not Enrolled check box.
  6. Modify users' section assignments as needed.
  7. Click Save.

Create New Groups and Group Restricted Discussions Topics

Created through the Groups Tool

Note:  The recommended method is to create the restricted Discussion topics through the Groups tool.
Groups are contained in Categories. You must create a Category to create groups.

  1. On the navbar, select Groups from the Communications tab.
Communications Groups Menu
  1. Select the blue New Category button. You will be redirected to the New Category Page.
  2. Enter the Category Name and Description.
  3. Set the desired Enrollment Type.
  4. Enter the Number of Groups or the Number of Users depending on the Enrollment Type.
  5. Enter a Group Prefix if required.
  6. Under Additional Options check the Set up discussion areas box.
  7. Select the Save button to create groups.
Create New Groups and Group Restricted Discussions Topics

You will now be taken to the Create Restricted Discussion Areas page.
 

  1. Under Forum  select (New Forum).
  2. Choose either:
     
    • Create one topic per group

      Instructors must manage each topic individually. Students only see the topic assigned to their group.
      Each topic must have it's own grade item.

    • Create one topic with threads separated by group (Recommended)

      Instructors can manage all activity and assessment from one topic. Students only see threads from their own group.
      One grade item for the discussion topic used to mark all group threads.
       

  3. Under Title give the topic(s) a name.
  4. Add a Description if required.
  5. Click the Create and Next button.
Create New Groups and Group Restricted Discussions Topics
  1. The Workspace Summary will now appear and confirm the number of groups and discussion topics created.
Create New Groups and Group Restricted Discussions Topics

Add existing Group or Section Restrictions to an existing Discussion Forum

Created through the Discussions Tool

Use this method if you have already created your Discussion Forum and now want to restrict them to groups that have already been created.

  1. On the navbar, select Discussions under the Communications tab.
Communications Discussions Menu
  1. Click Group and Section Restrictions tab at the top of the page.
  2. Select the Group or Section Category you would like to restrict the forum to.
  3. Select the Forum that requires the group or section restrictions.
  4. Click the Automatically create restricted topics link.
  5. Click Create and Save.
Add existing Group or Section Restrictions to an existing Discussion Forum

Create a Group Restricted Assignment Submission Folder (Shared among group members)

Created through the Groups Tool

Note:  The recommended method is to create the restricted Assignment submission folders through the Groups tool.
Groups are contained in Categories. You must create a Category to create groups.

  1. On the navbar, select Groups from the Communications tab.
Communications Groups Menu
  1. Select the blue New Category button. You will be redirected to the New Category Page.
  2. Enter the Category Name and Description.
  3. Set the desired Enrollment Type (view enrolment types document).
  4. Enter the Number of Groups or the Number of Users depending on the Enrollment Type.
  5. Enter a Group Prefix if required.
  6. Under Additional Options check the Set up assignment submission folders box.
  7. Select the Save button to create groups.
Create New Groups and Group Restricted Submission Folders
  1. You will now be taken to the Create Assignment Submission Folders page.
  2. Enter the folder Name.
  3. Folder Type provides you with information about the folder type and the group category assigned to it.
  4. To associate the assignment submission folder with a category, select a Category or click New Category.
  5. To associate the assignment submission folder with a grade item in your grade book, select aGrade Item, or click New Grade Item.
    Note: only numeric grade items can be associated with assignment submission folders.
  6. To assign a score, enter a value in the Out Of field. If there's also an associated grade item, maintain consistency by matching the value of the Out Of field to the grade item's Max. Points value.
  7. To change the display settings for the folder's grade item, click the Learner View Preview context menu, then Edit Display Settings.
  8. To associate a rubric to the folder, click Add Rubric, or Create Rubric in New Window.
  9. Or select an existing rubric and set it as the Default Scoring Rubric.
Create New Groups and Group Restricted Submission Folders
  1. To provide instructions to users, in the Instructions rich text field, enter your instructions.
  2. To allow learners to add the folder to their ePortfolio as artifacts, select Allow users to add this folder to their ePortfolio.
  3. To add attachments, in theAttached Files area, click any of the buttons.
  4. To change submission options, expand Show Submission Options and select the appropriate settings.
  5. To receive an email message when a new submission is uploaded to this folder, enter your email address, or a comma-separated list of email addresses in the Notification Email field.
  6. Click Save.
Create New Groups and Group Restricted Submission Folders