Decisions about matters of academic integrity and misconduct in an academic setting are made by the Associate Dean (Studies), who has full knowledge of the circumstances, familiarity with the particular Faculty and/or university regulations, and experience in dealing with issues in the larger Faculty context. This process is in accordance with the Senateís Policy on Student Appeals, Rights and Discipline, which recognizes that "decisions should generally be made by those who are most familiar with the context"
The Academic Integrity and Conduct Panel (hereafter called the "Panel") is established by the Faculty of Arts and Science and created by Faculty Board to
2.1. The Panel has jurisdiction over appeals related to academic integrity and misconduct in an academic etting involving students registered in the Faculty of Arts and Science.
2.2. In an appeal hearing, the Panel shall serve as a true appeal Panel, which is not empowered to substitute its own decision for that of the Associate Dean (Studies), but rather is required to review the decision of the Associate Dean (Studies) based on the same information available to the Associate Dean (Studies) at the time the decision was made.
2.3. In this context, the Panel shall
All Panel hearings shall
be heard by four (4) members and must include one faculty member from each of
the following constituencies ñ Humanities, Social Sciences, and Natural
Sciences and Mathematics. One of the faculty members shall be the Chair.
The fourth member of the Panel will normally be a student member. If no student member is available, however, then a faculty member (known as the ‘alternate’) will be selected.
The membership shall be further defined as outlined below.
Three (3) faculty members shall
normally serve for a period of three years ñ one from each of the
constituencies ñ Humanities, Social Sciences, and Natural Sciences and
Mathematics. New members shall assume their duties on September 1 of each year.
One (1) faculty member shall normally serve as an alternate Panel member for a period of three years and may come from any constituency. The new member shall assume his or her duties on September 1 of each year.
One (1) student member shall serve for a one-year term and may be any member of the ASUS executive or a student delegate appointed by the executive. When scheduling meetings, a concerted effort will be made to accommodate the studentís schedule. The student member shall assume his or her duties on May 1 of each year.
The Panel will be supported by the Assistant to the Associate Dean (Studies) and a secretary appointed by the Faculty Office. Such persons will serve as advisors to the Panel and will have no voting rights.
The Chair of the Panel will be a faculty member. In particular, the Chair shall
4.1.1. The Panel shall make its decisions in accordance with Faculty Regulations.
4.1.2. All appeals are to be heard in camera by the Panel.
4.1.3. In cases where a Panel member knows the student or is otherwise familiar with any circumstances which may be perceived as a conflict-of-interest regarding the appeal, that individual may not serve as a Panel member at the hearing.
4.1.4. No member shall participate in the deliberations of the Panel unless present at the entire hearing.
4.1.5. As needed, the Chair shall have the power to issue such supplementary rules of procedure to govern the conduct of a hearing.
4.1.6. The Panel has no power to compel any person to attend a hearing.
4.2.1. A student who wishes to appeal an academic decision by the Associate Dean (Studies) to the Panel shall file the appeal with the Office of the Faculty of Arts and Science.
4.2.2. The student must submit an appeal, in writing, within 21 calendar days of receiving the decision of the Associate Dean (Studies).
4.2.3. As part of an appeal, a student should
4.2.4. The Associate Dean (Studies) may file an additional submission responding to the student's letter of appeal to the Panel. Such a response must be filed within 10 calendar days of receipt of the appeal by the Faculty Office. Any such response shall be forwarded to the student. If the student wishes to reply in writing, the reply must be submitted within 10 calendar days of receipt of the response.
4.2.5. The Secretary of the Panel will
4.2.6. After setting a hearing date, the Secretary of the Panel shall give the student notice of the hearing. A notice of hearing shall include
4.2.7. In the event that the student indicates that he or she intends to appear before the Panel, or the Panel asks the student to appear, the Associate Dean will also be advised of the appeal and the hearing date and will be present at the hearing as a party to the proceedings.
4.3.1. Panel members will have access to the student's appeal file, which will contain the following materials:
4.3.2. While the student has the right to appear before the Panel, it is not required that he or she must do so. If the student wishes to appear at the hearing, he or she may be represented by counsel or an agent. The student (or his or her representative) may make an oral submission which will usually be no more than 10 minutes in length.
4.3.3. If the student wishes to appear at the hearing, the Associate Dean (Studies) will also be present. The Associate Dean (Studies) may also be represented by counsel or an agent, should the student choose such representation. The Associate Dean (Studies) (or his or her representative) may also make an oral submission which will usually be no more than 10 minutes in length.
4.3.4. At a hearing at which the student has appeared, members of the Panel may ask questions of the student or the Associate Dean (Studies). However, there shall be no witnesses at these hearings.
4.3.5. The Chair may NOT admit new evidence at the hearing, including any documents or other subject matter that is not part of the existing appeal file. If the student raises new evidence, the appeal shall be referred back to the Associate Dean (Studies) for reconsideration.
4.3.6. If, during the course of any hearing, the Panel decides that information is required in order to clarify the matter, the Chair may adjourn the hearing to permit the relevant parties to bring forward such information or facts or to permit the Panel to obtain such information.
4.3.7. The Panel may decide to adjourn the hearing at the request of a party when it believes that a party may be unfairly prejudiced should the hearing proceed.
After hearing all evidence, the Panel shall either:
4.5.1. Within 21 days of a hearing at which the student has appeared, the Board shall give its decision and its supporting reasons to the parties in writing.
4.5.2. The decision shall also advise that the student has a right to appeal, in writing, to the University Student Appeals Board within two weeks of receipt of the Panel's decision. It shall also refer to the Co-ordinator of Dispute Resolution Mechanisms as a resource for information and advice.
4.5.3. Any recommendation from the Panel for a requirement to withdraw due to a departure from academic integrity or a finding of misconduct in an academic setting must be directed to the Associate Dean (Studies), who will initiate the process of conveying this recommendation to the Senate Committee on Academic Procedures (SCAP) for its approval.
Each year, the Chair of the Panel, in collaboration with the Associate Dean (Studies), will hold at least one informational meeting to ensure Panel members are familiar with the Academic Regulations of the Faculty, the appeals process, Panel procedures, and the Panel's recent decisions.