Convocation

Applying to Graduate and Degree Completion Deadlines

You will need to make a formal application to graduate. See the Office of the University Registrar website for details.

  • Spring Deadline: Saturday, April 30, 2023 (winter 2023)
  • Fall Deadline: Wednesday, September 14, 2022 (summer 2022) 

Are you an Indigenous student graduating this Spring? The Four Directions Indigenous Student Centre would like to hear from you. The deadline to advise Four Directions is also Saturday, April 30th, 2023

Contact the Centre by e-mailing laura.maracle@queensu.ca or by calling 613.533.6000 (extension 75712)

Thesis Deadlines

  • Spring Deadline: Friday, April 28, 2023
  • Fall Deadline: Friday, September 16, 2022  

These are the last possible dates to submit one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the Supervisor/Committee to the School of Graduate Studies and Postdoctoral Affairs through QSpace to be added to the Degree List.

Pattern II & III Deadlines

  • Spring Deadline: Friday, April 28, 2023
  • Fall Deadline: Friday, September 16, 2022 . 

These are the last possible dates to advise Graduate School Office of successful completion of non-research Master's (Project, Essay, Report, or Course Work) Degree to be added to the Degree List.

All eligible graduating students must formally apply to graduate on SOLUS by the appropriate deadline (see 'Deadlines', above). If you do not plan to attend the ceremony, your diploma will be sent to your MAIL address on SOLUS approximately one month after the ceremony. If you do not have access to the web, please call the Office of the University Registrar at 613-533-2040, and they will mail you this information.

You may access your application details on SOLUS by doing the following:

  1. From the main page in your SOLUS profile, click on the hyperlink marked "My Academics" - it is the 4th link in the "Academics" section and located immediately above the "Other Academic" dropdown menu;
  2. In the new screen, select " Maintain Convocation Details" - it is the very last hyperlink listed in the middle of this screen.

You will be taken to a screen that displays your application data, including your ceremony (date and time), whether or not you are attending, and the number of guests you are inviting. It will also show the status of your application, so you will want to monitor this regularly.

Convocation Information

Detailed information about the Graduate School Convocation ceremonies can be found on the University Registrar's website.

You should check your fee statement on SOLUS regarding any outstanding fees, or to cancel any prearranged methods of tuition payment via the Registrar's website.

IMPORTANT: Please note, if you apply to graduate and do not complete degree requirements by the deadline date (see 'Deadlines' above), your name will be removed from the degree list by the Thesis Coordinator.

If you are a previous graduate who was unable to attend your ceremony and if you wish to attend a future convocation, please complete the form for previous graduates below:

Previous graduates requesting to attend a future convocation ceremony request form (PDF, 23 KB)

A student who completes a program mid-term is eligible for a partial refund of student activity and tuition fees assessed for that term. Students are required to return their student card to the Office of the University Registrar - Records and Services for a refund of student activity fees. Health and Dental fees are not refundable if the completion date is after the opt-out period.

Refund Request Form (PDF, 27 KB)

Fee Refund Schedule - Graduate Programs

Term 100% of full term fees withdraw / complete by 50% of full term fees withdraw / complete by 25% of full term fees withdraw / complete by 0% of full term fees withdraw / complete by

Fall 2021

31 October

100% tuition refund

50% Mandatory ancillary fees, upon return of student card 0% optional fee refund, unless opted out prior to Sep 30

100% Health and Dental refund, unless opted out prior to Sep

30

30 November

50% tuition refund

50% Mandatory ancillary fees, upon return of student card

0% optional fee refund, unless opted out prior to Sep 30

0% Health and Dental refund, unless opted out prior to Sep 30

31 December

25% tuition refund

50% Mandatory ancillary fees, upon return of student card

0% optional fee refund, unless opted out prior to Sep 30

0% Health and Dental refund, unless opted out prior to Sep 30

N/A

Winter 2022

28/29 February

31 March

30 April

N/A

Spring/Summer 2022

30 June

31 July

31 August

N/A