1. Graduation
  2. Student Information

Student Information

Graduation

All Applications for Graduation are made through the SOLUS Student Centre

Please note that completion of an application to graduate does not guarantee the awarding of a degree.

Please consult our Spring 2026 Convocation Schedule page for details related to the ceremonies

In order to help prepare for your ceremony, we have created a Pre-Convocation Day Checklist that can be used to keep track of what you need to do.

On this page you will find instructions on how to successfully complete the Application to Graduate (A2G) process, prepare for your ceremony, and receive your diploma. 

  • It is important to follow each step listed in order on this page
  • Make sure to apply by your application deadline
  • Completion of an Application to Graduate does not guarantee the awarding of a degree/diploma/certificate
  • All applications are subject to academic review by the appropriate faculty or school, and approval by the Senate Committee on Academic Development and Procedures (SCADP)

Check out the Spring 2026 Convocation page for information about our upcoming in-person convocation celebrations.

 

Contact Us

  • Reach out to your faculty office with any questions about your academic qualifications, prerequisites or graduating in Spring 2026.
  • Questions or concerns related to your diploma and/or convocation ceremony can be emailed to graduand@queensu.ca

 

Application to Graduate Steps

Step 1: Verify your Application Window (by Faculty/School)

  • Application time periods will vary from faculty to faculty (see below)
  • Please identify and remember the Application Dates that apply to you!

You can submit your application in the SOLUS Student Centre between December 1, 2025 and April 30, 2026. Be sure to check the information provided by your faculty or school for specific timelines within this window.


 

Step 2: Complete Course Requirements

To successfully apply for graduation, you will need to have met all of the academic requirements for your program/plan as set by your faculty or school.

  • If you require assistance in meeting these requirements, you will need to speak to an academic advisor in your faculty/school office.  A list of advisors and contacts can be found under Academic Advice
  • Once you are confident that you have, or will, satisfy the requirements for the degree you wish to receive, you can begin the Application to Graduate (A2G) process as outlined in the next step

Faculty of Arts and Science

If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.

Faculty of Education

Stephen J.R. Smith School of Engineering and Applied Science

School of Graduate Studies

Faculty of Health Sciences

Bachelor of Health Sciences

School of Medicine

School of Nursing

Faculty of Law

Certificate in Law

Graduate Diploma in Immigration and Citizenship Law

Juris Doctor

Smith School of Business

Bachelor of Commerce

Certificate in Business

Queen's MBA

Master of Management Innovation and Entrepreneurship, MBA for Business Graduates

Master of Finance – Remnin

MBA for Business Graduates, MBA (Executive), MBA (Americas), Master of International Business, Master of Digital Product Management, Graduate Diploma in Accounting, Graduate Diploma in Business, Master of Finance - Toronto

Master of Management Analytics, Master of Management in Artificial Intelligence, Master of Financial Innovation & Technology, Master of Finance

Step 3: Apply to Graduate via the SOLUS Student Centre

You must formally apply to graduate through the SOLUS Student Centre. You will be prompted for your NetID and Password to login.

Completion of an application to graduate does not guarantee the awarding of a degree.

 

Nominate a high school educator?

Are you graduating from your first undergraduate degree? Nominate a high school educator who had a positive influence on you and your path to Queen's for the 2026 Baillie Award for Excellence in Secondary School Teaching.

Recipients each receive $10,000 and are recognized at your convocation ceremony.

Deadline for nominations for the 2026 Baillie Award: Sunday, March 29, 2026

More information is available on the Student Affairs website

 

  1. Log into your SOLUS Student Centre 
  2. Select the Graduation tile
  3. Select the Academic Program
  4. Select an Expected Graduation Term from the drop-down
    • Please select 'Winter 2026' if you are a Spring 2026 prospective graduate
  5. Select the Continue button
  6. Select your convocation attendance option:
    • Attending Ceremony
    • Mail Diploma
    • Pickup Diploma
  7. Review Alumni Address Information and select Update if necessary
  8. Select the Continue button
  9. Select Submit Application
  10. Select SOLUS Student Centre to return to the main page

All applications for graduation are pending upon submission. Completion of this application to graduate does not guarantee the awarding of a degree/diploma/certificate.

To monitor the status of your application, please follow Step 4, contained in the next section of this page.

Step 4: Confirm the Status of Your Application and Other Details

  1. Log into SOLUS Student Centre  
  2. Select the Graduation tile 
  3. Select the Maintain Convocation Details navigation 
  4. Under Ceremony heading, note ceremony date, time, and location of ceremony 
  5. Use the drop-down menu beside details to indicate attendance status 
  6. Using the type boxes, indicate amount of Convocation Tickets required 
  7. IMPORTANT: Click to Save your entry before exiting this screen
  8. Select SOLUS Student Centre to return to the main page    

Please note that the deadline to change attendance status and the number of tickets desired in 'Maintain Convocation Details' is:

  • May 11 for ceremonies taking place on May 21 and 22
  • May 25 for ceremonies taking place between June 22 and 26

Those wishing to edit their RSVP (attendance and/or tickets) after these dates can email graduand@queensu.ca for assistance

 

If you or any of your guests require special accommodations during the ceremonies, please complete and submit a Special Accommodation Request via our booking form

 

Often students will have two versions of their name listed in SOLUS – a 'Primary' name, and a 'Preferred' name.  The Primary Name, your full legal name, will appear on your diploma and in the convocation program.   Please review your primary name in SOLUS to ensure accuracy.

  • To make a change to your primary name, you must submit a Name Change Form, as well as supporting documentation. The form, along with a list of acceptable documentation, can be found on the forms page

Deadline for Name Change

The deadlines for name changes for convocation are as follows:

  • Spring Convocation: April 30
  • Fall Convocation: October 5

If you change your name after the specified deadline for your convocation, there will be a charge to replace your diploma.

Your new name will be used on your academic transcript, as well as your diploma and the convocation program. You should know that, if it is not your formal legal name, future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diploma are your legitimate academic records.

You’re encouraged to review your graduation application and keep track of its status in SOLUS.

  • From the SOLUS Student Centre, select the Graduation tile, then Maintain Convocation Details to see your application status.
  • This status refers only to your request to graduate, not to attendance at a ceremony.
  • If you have questions, contact your faculty or school office.

 

Throughout the application and review period, this status will change. Possible status options:

  • Applied: This will appear immediately upon entering your application. For most faculties and schools, this status will remain until October 5 when all Application Windows close
  • In Review: This is generally used by the Faculty of Arts and Science in reviewing applications, and appears while faculty staff are assessing an applicant's eligibility to graduate
  • CondApprvd: Your application has been reviewed and, upon the successful completion of your current courses, you are on track to graduate.
  • Approved: This status appears when your faculty or school has determined that you meet the qualifications for your degree or diploma, and will be recommended for graduation
  • Awarded: This final status appears after the University Senate has voted to officially confer your degree
  • Denied: You have not met graduation requirements. Contact your faculty/school office for guidance.

Each faculty and school determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to your faculty/school office.

Not on the Final Degree List?

Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective Faculty/School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.

If you owe the university $50 or more, you can still graduate, but you will not be able to receive your diploma.

You should contact the University Registrar when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.

To avoid delays in receiving your diploma, please clear your balance at least 10 business days before your convocation ceremony date. Depending on your bank and payment method, payments can take 5-10 business days to be reflected on your student account.

Detailed payment methods are available on the Office of the University Registrar website under Tuition & Fees - How to Pay.

If your payment is after the ceremonies have ended a diploma can be produced and arrangements can be made to send it to you.  Contact the University Registrar by email at graduand@queensu.ca 

Diploma Mailing

If you are on the final degree list and you are not able to attend convocation, your diploma will be shipped to your primary address as listed in SOLUS three to four weeks after your degree/diploma/certificate has formally been awarded.  

Please ensure your address is up-to-date (including your phone number as this is a mailing requirement). If the address is incorrect, the diploma will be returned to Queen’s.

Pickup and returned diplomas will be kept on file for one year. If you do not make arrangements to obtain this official document it will be destroyed and a replacement charge will apply.

Important Notice: As per the Senate Policy on Student Debtors; if you have an outstanding debt to the university your diploma will NOT be printed. Once you clear your debt, you may contact the Office of the University Registrar to request to have it printed. 

For those graduates who have lost or damaged diplomas, the Office of the University Registrar offers a Diploma Replacement service.

University Policy forbids the issuance of multiple copies of a diploma. Each diploma is considered a one-of-a-kind legal document.

Queen's understands that graduates may be asked to provide a copy of their diploma for various purposes (including visa and work permit requirements).

For these situations, graduates may request one of the following:

  • A Degree Verification Letter, issued by the Office of the University Registrar, which outlines details of a degree obtained by a graduate; or,
  • A Certified Copy of a Diploma, which consists of a photocopy of the existing diploma, certified to be true, stamped, and countersigned by the Registrar's Office
    • To obtain a Certified Copy, the original diploma must be sent to the Office of the University Registrar for processing. Staff will not certify photocopies created and sent by graduates

The cost of a replacement diploma is $40 (including shipping). Those wishing to order a replacement diploma can do so by accessing the diploma replacement form (PDF, 189 KB) and sending to:

Office of the University Registrar (Records and Services)
Queen’s University
Gordon Hall, 74 Union St.
Kingston, Ontario, K7L 3N6

Queen's University has partnered with AURADATA, a Canadian company specializing in secure online degree verification. This partnership will streamline the process companies or academic institutions use to verify academic credentials.

AURADATA provides online risk prevention of résumé fraud and misrepresentation of post-secondary education credentials. Subscribers to AURADATA are able to confirm the post-secondary education claims of prospective employees efficiently online, 24/7.

Employers can now minimize the hiring risk associated with education fraud in the hiring process while universities, colleges and professional associations now have a method of protecting their product. Additionally, graduates are also protected from illicit use of their designations by less scrupulous job hunters.

Confidentiality is a primary concern of Queen's University and AURADATA. A signed authorization from the graduate is required by AURADATA before any information is released.

For fast, economical and convenient degree verifications for Queen's University, please contact AURADATA by:

  • Visiting their website
  • Calling 416-406-0444 (local and international), or 877-580-2872 (AURA) for North America

Postgraduate medical residencies are verified by the Office of Postgraduate Medicine Education. To request a verification please visit https://meds.queensu.ca/academics/postgraduate/credentials-verification