Student Information

Graduation

On this page you will find instructions on how to successfully complete the Application to Graduate (A2G) process, prepare for your ceremony, and receive your diploma
 

  • It is important to follow each step listed in order on this page
  • Make sure to apply by your application deadline
  • Completion of an Application to Graduate does not guarantee the awarding of a degree/diploma/certificate
  • All applications are subject to academic review by the appropriate faculty or school, and approval by the Senate Committee on Academic Development and Procedures (SCADP)

Check out the Spring 2022 Convocation page for information about our upcoming in-person convocation celebrating the Classes of 2020, 2021, and Spring 2022.

 

Contact Us

  • Questions related to an individual applicant's academic qualifications, prerequisites, and application to graduate should be directed to their faculty office
  • Questions or concerns related to your diploma and/or convocation ceremony can be emailed to graduand@queensu.ca

 

Application to Graduate Steps

Step 1: Application Windows by Faculty/School

You must formally apply to graduate through the SOLUS Student Centre (see step 3). You will be prompted for your NetID and Password to login.

  • Application time periods will vary from faculty to faculty (see below)
  • Please identify and remember the Application Dates that apply to you!

Graduation information for faculty

Open December 1, 2021

  • Graduate Diploma in Accounting
  • Graduate Diploma in Business
  • Master of Business Administration
  • Master of Management in Artificial Intelligence
  • Master of Management Innovation and Entrepreneurship

Open December 1, 2021 to February 28, 2022

  • Engineering and Applied Science

Open December 1, 2021 to March 31, 2022

  • Medicine

Open December 1, 2021 to April 15, 2022

  • Bachelor of Commerce
  • Master of Finance
  • Master of International Business
  • Master of Management Analytics
  • Nursing

Open December 1, 2021 to April 30, 2022

  • Arts and Science
  • Bachelor of Health Sciences
  • Education
  • Graduate Studies
  • Law

Step 2: Complete Course Requirements

To successfully apply for graduation, you will need to have met all of the academic requirements for your program/plan as set by your faculty or school.

  • If you require assistance in meeting these requirements, you will need to speak to an academic advisor in your faculty/school office.  A list of advisors and contacts can be found under Academic Advice
  • Once you are confident that you have, or will, satisfy the requirements for the degree you wish to receive, you can begin the Application to Graduate (A2G) process as outlined in the next step

Faculty of Arts and Science

If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.


Faculty of Education


Faculty of Engineering and Applied Science


School of Graduate Studies


Faculty of Health Sciences

Bachelor of Health Sciences

School of Medicine

School of Nursing


Faculty of Law

Certificate in Law

Graduate Diploma in Immigration and Citizenship Law

Juris Doctor


Smith School of Business

Bachelor of Commerce

Certificate in Business

Queen's MBA

MBA for Business Graduates, MBA (Executive), MBA (Americas), and Master of Management Innovation and Entrepreneurship

Master of Finance – Remnin

Master of International Business, Master of Finance, Graduate Diploma in Accounting, and Graduate Diploma in Business

Master of Management Analytics, Master of Management in Artificial Intelligence, and Global Master of Management Analytics

Step 3: Applying via the SOLUS Student Centre

All Applications for Graduation are made through the SOLUS Student Centre.

Completion of an application to graduate does not guarantee the awarding of a degree.

1. From the 'other academic...' dropdown box, select 'Apply for Graduation' and click the go button

2. Select the program you wish to apply for graduation in

3. Select the term for graduation and click 'Continue'

4. Select whether you will be attending the ceremony in person, if you would prefer your degree is mailed to your primary address on SOLUS, or if you will pick it up in person from the Office of the University Registrar front desk sometime after the ceremony. Then click 'Continue'

5. Review all details of your application and when you are sure they are correct, click 'Submit Application' and wait for the prompt that you were successful

All applications for graduation are pending upon submission. Completion of this application to graduate does not guarantee the awarding of a degree/diploma/certificate.

To monitor the status of your application, please follow Step 4, contained in the next section of this page.

Step 4: Confirming Application Details and Status

  1. Click on the ‘My Academics’ link located in the Academics section of your introductory SOLUS profile page
  2. In the Graduation section (3rd box), select the link labeled ‘Maintain Convocation Details
  3. You should find a page which will outline aspects of your application, including when the scheduled ceremony will take place, and whether your application has been received
  4. Please verify that the status of your application is listed as 'Applied' – You will need to return to this utility to verify that your status has been updated to 'Approved' (Please see Your Application Status below for more details)
  5. Dropdown menus will allow you to change your attendance status for the ceremony

Often students will have two versions of their name listed in SOLUS – a 'Primary' name, and a 'Preferred' name.

  • All prospective graduates are asked to review the presentation of their primary name in SOLUS for accuracy
  • The primary name is considered the full legal name, and is used for the purposes of diploma printing and for placement in future printed convocation program booklets
  • To make a change to your primary name, you must submit a Name Change Form (PDF, 3.2 MB), as well as supporting documentation. The form, along with a list of acceptable documentation, can be found on the forms page

Deadline for Name Change

The deadlines for name changes for convocation are as follows:

  • Spring Convocation: April 30
  • Fall Convocation: October 15

If you change your name after the specified deadline for your convocation, there will be a charge to replace your diploma.

Your new name will be used on your academic transcript, as well as your diploma and the convocation program. You should know that, if it is not your formal legal name, future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diploma are your legitimate academic records.

Prospective graduands are strongly encouraged to review their application, and monitor the status of their request.

In the top right-hand corner of the table in 'Maintain Convocation Details', you will be able to see the status of your application. This status applies specifically to your request to graduate, and not to your attendance at a future ceremony. Questions may be directed to your faculty/school.

Throughout the application and review period, this status will change. The following are a list of possible status options:

  • Applied: This will appear immediately upon entering your application. For most faculties and schools, this status will remain until April 30 when all Application Windows close
  • In Review: This is generally used by the Faculty of Arts and Science in reviewing applications, and appears while faculty staff are assessing an applicant's eligibility to graduate
  • Approved: This status appears when your faculty or school has determined that you meet the qualifications for your degree or diploma, and will be recommended for graduation
  • Awarded: This final status appears after the University Senate has voted to officially confer your degree
  • Denied: This status will appear if your faculty or school has determined that you have not met the requirements of your degree. Applicants who receive this status are advised to contact their faculty/school
    • Contacts for each faculty/school can be found in the Academic Advice section of this webpage

Each faculty and school determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to their office.

Not on the Final Degree List?

Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective faculty/School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.

If you owe the university $50 or more, you can still graduate, but you will not be able to receive your diploma.

You should contact the University Registrar when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.

Preparing for Your Graduation Ceremony

We want you to make the most of this memorable day. Ensure that your graduation is the most enjoyable experience possible.

Prestige Portraits (in conjunction with the Alma Mater Society) is the service provider for graduate photography at Queen's.

For more information on the services they provide, including pricing, and to contact them directly, please visit their site.

Gaspard and Sons (in conjunction with the Alma Mater Society) is the service provider for graduation regalia (hoods and gowns) at Queen's.

For those interested in renting hoods and gowns directly from Gaspard for their ceremony, please visit the "Build A Grad" ordering portal.

 

Prices for Regalia (pre-booking online):

  • $35.00 for undergraduate and master's regalia
  • $40.00 for PhD regalia (with or without graduation cap)
  • $55.00 for PhD regalia with Beefeater hat

 

Prices for Regalia (same day) *:

  • $70.00 for undergraduate and master's regalia
  • $80.00 for PhD regalia (with or without graduation cap)

* - please note that due to demand, same day rentals are subject to availability and cannot be guaranteed

Indigenous graduates and faculty may choose to wear traditional Indigenous attire (First Nations, Metis, or Inuit), in lieu of a gown and hood, at future convocation ceremonies. You will also have the option of being hooded on stage (with regalia).

All graduates who choose to wear traditional regalia must fill out the Indigenous Traditional Regalia & Gifting at Convocation Form online at least two weeks prior to the future event they are scheduled to attend. This is to inform the event organizers.

Queen’s University acknowledges the diversity of Indigenous peoples, communities, and nations. As such it is recognized that traditional Indigenous attire may vary.

Defining Traditional Regalia

Traditional regalia refers to the traditional and often sacred clothing, accessories, and artifacts worn or carried during various ceremonies, such as powwows, celebrations, and pan-national gatherings. The design, type, and meaning of regalia varies greatly depending on the individual who wears it, the culture from which it originates and the event where it is worn. 

For more information, please visit the Office of Indigenous Initiatives information page.

If you are planning to receive two degrees which are scheduled at different future convocation ceremonies (i.e. BA and BASC) and would like to receive both at the same future ceremony, please write to Gerry D'Amore and provide the following information:

  • Name
  • Student number
  • Degrees to be awarded and when
  • Your queensu.ca email address

Provided that we receive your request three weeks before the future event, and your name is on the final degree lists, the following will take place:

  1. Both degrees will be placed in the same tube and both will be announced at the future event
  2. Special arrangement information will be sent to AMS Staff in Hoods and Gowns. When you rent your hood and gown online, you must let them know that you are renting 2 hoods because you are a dual degree student, and that special arrangements have been made for you to receive both degrees at the future event
  3. Please note that there will be no notation of this special arrangement in the program. You may want to bring this to the attention of your guests (i.e. you are getting both a BA and a BASC at a future event; you have requested to receive both at your BASC event...notation of your BA will not be in the BASC program)

Write to Ms. D'Amore at graduand@queensu.ca or drop off your letter at Gordon Hall, Room 125. You may also mail your request to:

Office of the University Registrar,
Queen's University
Gordon Hall, Room 125,
74 Union Street,
Kingston, ON, K7L 3N6.

Diploma Mailing

If you are on the final degree list, your diploma will be shipped to your primary address as listed in SOLUS three to four weeks after your degree/diploma/certificate has formally been awarded.  

Please ensure your address is up-to-date (including your phone number as this is a mailing requirement). If the address is incorrect, the diploma will be returned to Queen’s.

Pickup and returned diplomas will be kept on file for one year. If you do not make arrangements to obtain this official document it will be destroyed and a replacement charge will apply.

Important Notice: As per the Senate Policy on Student Debtors; if you have an outstanding debt to the university your diploma will not be printed. Once you clear your debt, you may contact the Office of the University Registrar to request to have it printed. You will receive a tube at your ceremony with an explanatory letter. 

For those graduates who have lost or damaged diplomas, the Office of the University Registrar offers a Diploma Replacement service.

University Policy forbids the issuance of multiple copies of a diploma. Each diploma is considered a one-of-a-kind legal document.

Queen's understands that graduates may be asked to provide a copy of their diploma for various purposes (including visa and work permit requirements).

For these situations, graduates may request one of the following:

  • A Degree Verification Letter, issued by the Office of the University Registrar, which outlines details of a degree obtained by a graduate; or,
  • A Certified Copy of a Diploma, which consists of a photocopy of the existing diploma, certified to be true, stamped, and countersigned by the Registrar's Office
    • To obtain a Certified Copy, the original diploma must be sent to the Office of the University Registrar for processing. Staff will not certify photocopies created and sent by graduates

The cost of a replacement diploma is $40 (including shipping). Those wishing to order a replacement diploma can do so by accessing the diploma replacement form (PDF, 189 KB) and sending to:

Office of the University Registrar (Records and Services)
Queen’s University
Gordon Hall, 74 Union St.
Kingston, Ontario, K7L 3N6

Queen's University has partnered with AURADATA, a Canadian company specializing in secure online degree verification. This partnership will streamline the process companies or academic institutions use to verify academic credentials.

AURADATA provides online risk prevention of résumé fraud and misrepresentation of post-secondary education credentials. Subscribers to AURADATA are able to confirm the post-secondary education claims of prospective employees efficiently online, 24/7.

Employers can now minimize the hiring risk associated with education fraud in the hiring process while universities, colleges and professional associations now have a method of protecting their product. Additionally, graduates are also protected from illicit use of their designations by less scrupulous job hunters.

Confidentiality is a primary concern of Queen's University and AURADATA. A signed authorization from the graduate is required by AURADATA before any information is released.

For fast, economical and convenient degree verifications for Queen's University, please contact AURADATA by:

  • Visiting their website
  • Calling 416-406-0444 (local and international), or 877-580-2872 (AURA) for North America

To verify postgraduate medical residencies, please contact the Office of Postgraduate Medicine Education at pgme@queensu.ca or 613-533-2543.