University Code of Conduct & Senate



Code of Conduct

As a student at Queen's University, you must become familiar with two important sets of rules that will govern your activities here.

The first is the University Code of Conduct (PDF, 65 KB), which is contained in every Faculty Calendar and is available online.

  • The Code of Conduct describes, in general terms and with specific examples, what constitutes unacceptable behaviour in the Queen's community
  • It also explains the university's disciplinary and grievance systems for both academic and non-academic offences

The second important set of rules is the Computer User Code of Ethics. Before receiving your "computer ID" which allows you to use the Queen's systems, you must indicate that you have read this document and agree to comply with it.

  • This document is available on-line at: Queen's University Computer User Code of Ethics and in print form at public computing sites and advising offices on campus
  • Since "email harassment" has become a growing problem at Queen's and other universities recently, you should also be aware of what constitutes this behaviour, and steps you can take to deal with it. For details, check the ITS website

Registration at Queen's makes you an accountable member of the university community. That means it is your responsibility not only to become familiar with these Codes, but to abide by them while you are a student here.


University Senate Policies

The Senate is one of the three governing bodies of the university, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat.

The Senate is responsible for determining all matters of academic character affecting the university as a whole, including student discipline. It shares responsibility with the Board of Trustees for appointing the Principal

  • The Senate has 68 members: 15 ex-officio and 53 elected
  • The Senate functions through a standing committee structure consisting of 17 committees

The Senate Committee on Academic Development and Procedures (SCADP) is the deliberative body charged with developing recommendations respecting many academic functions at Queen's, including academic integrity, examinations, grading systems, sessional dates, and official transcripts.

For more information on the Committee, please visit the University Secretariat's website.

List of SCADP Approved Guidelines. (PDF, 85.8 KB)

This policy was approved on March 24, 1994.

Regulations Concerning Non-Payments of Fees and Charges

Any student with an overdue debt with the university will not be permitted to register or to receive examination results, official transcripts, or marks reports until the outstanding account is settled in full or until an acceptable arrangement for settling the account is made by the department(s) concerned. (For some departments only full settlement of the debt will be considered a satisfactory arrangement).


In no case will a diploma be produced and provided to a student with an outstanding debt with the university.

Administrative Exception to Policy - Transcript Releases

This policy will be waived in the following circumstances and at the written request of the student.

  • BEd Students: one transcript may be sent to the Ontario College of Teachers
  • Law Students: one transcript may be released to a second-year law student for the purpose of applying for an articling position that they would take up after they finish their law degree. One transcript may be released to the Law Society for the purpose of being called to the Bar 

Learn how to submit an appeal for transcripts