Applying for Graduation
You may have completed your studies, but you will still have to make a formal application to graduate. On this page you will find instructions on how to successfully complete the Application to Graduate (A2G) process. It is important to follow each step listed in order on this page.
Completion of an Application to Graduate does not guarantee the awarding of a degree / diploma / certificate.
All applications are subject to academic review by the appropriate faculty or school, and approval by the Senate Committee on Academic Procedures (SCAP).
You must formally Apply to Graduate through the SOLUS Student Centre - You will be prompted for your NetID and Password to login.
Detailed instructions on how to make your application through the SOLUS Student Centre are listed in Step 3 of this page.
Application time periods will vary from Faculty to Faculty (see below). Please identify and remember the Application Dates that apply to you!
Completion of an application to graduate does not guarantee the awarding of a degree.
Faculty/School |
Application Window for Spring 2021 |
Arts and Science |
December 1, 2020 to April 30th, 2021 |
Smith School of Business: |
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December 1, 2020 to April 15th, 2021 |
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Open December 1, 2020 |
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Open December 1, 2020 |
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Open December 1, 2020 |
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Open December 1, 2020 |
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Open December 1, 2020 |
Education |
Open December 1, 2020 |
Engineering and Applied Science |
December 1, 2020 to February 28th, 2021 |
Graduate Studies |
December 1, 2020 to April 30th, 2021 |
Law |
December 1, 2020 to April 30th, 2021 |
Faculty of Health Sciences |
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Open December 1, 2020 |
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Open December 1, 2020 |
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Open December 1, 2020 |
To successfully apply for graduation, you will need to have met all of the academic requirements for your program / plan as set by your Faculty or School.
If you require assistance in meeting these requirements, you will need to speak to an academic advisor in your Faculty / School Office. A list of advisors and contacts can be found on this page under Academic Advice.
If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.
Once you are confident that you have, or will, satisfy the requirements for the degree you wish to receive, you can begin the Application to Graduate (A2G) process as outlined in the next step.
All Applications for Graduation are made through the SOLUS Student Centre.
How do I submit my application?
Please note that all applications for graduation are pending upon submission.
Completion of this application to graduate does not guarantee the awarding of a degree / diploma / certificate.
To monitor the status of your application, please follow Step 4, contained in the next section of this page.
Coronavirus (COVID-19)
While planning for Spring 2021 Convocation is subject to developments in the evolving outbreak of coronavirus (COVID-19), you will still graduate if your application has been approved by your Faculty or School.
The awarding of approved degrees, diplomas and certificates will still proceed as per the timelines set out on our Grades information page. If approved, they will be conferred on – and be effective as of - the respective dates.
Staff will ensure that the academic standing of our graduates are acknowledged and recorded, and that diplomas are distributed in a timely manner.
We are monitoring events related to COVID, and applicable public health regulations. The scope and nature of graduation ceremonies, when confirmed, will reflect a balance between our responsibility to protect the health and safety of our broader Queen’s community with our commitment to provide a meaningful celebration of the academic achievements of our graduates.
In the meantime, we would ask that you proceed with the steps outlined below - to aid us in processing your application for graduation, as well as gathering information to be used in planning purposes.
Maintaining Convocation Details via SOLUS |
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Your Application 'Status' |
In the top right-hand corner of the table in 'Maintain Convocation Details', you will be able to see the 'status' of your application. This 'status' applies specifically to your request to graduate, and NOT to your attendance / ticket order. Questions may be directed to your Faculty / School. Throughout the application and review period, this status will change. The following are a list of possible status options:
Please note that each Faculty and School determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to their office. Contacts for each Faculty / School can be found in the 'Academic Advice?' section of this webpage. |
What name appears on my diploma? |
Often students will have two versions of their name listed in SOLUS - a 'Primary' name, and a 'Preferred' name. All prospective graduates are asked to review the presentation of their 'Primary' name in SOLUS for accuracy. The 'Primary' name is considered the full legal name, and is used for the purposes of diploma printing and for placement in the printed Convocation program booklets. To make a change to your 'Primary' name, you must submit a 'Name Change Form', as well as supporting documentation. The form, along with a list of acceptable documentation, can be found at: http://www.queensu.ca/registrar/forms The deadlines for name changes for Convocation are as follows:
Please note:
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Can I still graduate if I owe the University money? |
If you owe the University $50.00 or more, you can still graduate, but you will not be able to receive your diploma at the Convocation ceremony.
You will receive a tube, like all other graduands, but it will not contain your diploma.
You should contact the Office of the University Registrar when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.
Prospective graduands are strongly encouraged to review their application (following the procedure outlined in Step 4 of this page) regularly, and monitor the status of their request.
Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective Faculty / School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.
Indigenous graduates and faculty may choose to wear traditional Indigenous attire (First Nations, Metis or Inuit), in lieu of a gown and hood, at all convocation ceremonies. You also have the option of being hooded on stage (with regalia). All graduates who choose to wear traditional regalia, must fill out the Indigenous Traditional Regalia & Gifting at Convocation Form online at least 2 weeks prior to the ceremony. This is to inform the convocation organizers.
Queen’s University acknowledges the diversity of Indigenous peoples, communities, and nations. As such it is recognized that traditional Indigenous attire may vary.
Defining Traditional Regalia
Traditional regalia refers to the traditional and often sacred clothing, accessories and artifacts worn or carried during various ceremonies, such as powwows, celebrations and pan-national gatherings. The design, type and meaning of regalia varies greatly depending on the individual who wears it, the culture from which it originates and the event where it is worn.
For more information, please visit the Four Directions Convocation page at: https://www.queensu.ca/fourdirections/about/convocation
If you are on the final degree list, your diploma will be shipped to your primary address as listed in SOLUS three to four weeks after your ceremony.
Please ensure your address is up-to-date (including your phone number as this is a mailing requirement). If the address is incorrect, the diploma will be returned to Queen’s.
Pickup and returned diplomas will be kept on file for one year. If you do not make arrangements to obtain this official document it will be destroyed and a replacement charge will apply.
Important Notice: As per the Senate Policy on Student Debtors; if you have an outstanding debt to the university your diploma will not be printed. Once you clear your debt, you may contact the Office of the University Registrar to request to have it printed. You will receive a tube at your ceremony with an explanatory letter.
If you have already graduated, were unable to attend your designated ceremony, but still wish to attend an upcoming Convocation, please do not use SOLUS.
We can process your request by completing this form.
Previous Graduates requesting to attend a future Convocation ceremony (24 KB)
Please note that this applies to those who have graduated prior to 2020. Graduates in Spring and Fall 2020 do NOT need to submit this form to attend a future ceremony in 2021 unless they are unable to attend the ceremonies that will be scheduled for them in the future.
If you are planning to receive two degrees which are scheduled at different convocation ceremonies (i.e. BA and BASC) and would like to receive both at the same ceremony, please write to Gerry D'Amore and provide the following information:
- name
- student number
- degrees to be awarded and when
- which ceremony you plan to attend
- your queensu.ca e-mail address
Providing that we receive your request three (3) weeks before the Convocation ceremonies, and your name is on the final degree lists, the following will take place:
- Both degrees will be placed in the same tube and both will be announced at the ceremony.
- Special arrangement information will be sent to AMS Staff in Hoods and Gowns. When you rent your hood and gown online, you must let them know that you are renting 2 hoods because you are a dual degree student, and that special arrangements have been made for you to receive both degrees at one ceremony.
- Please note that there will be no notation of this special arrangement in the program. You may want to bring this to the attention of your guests. (i.e. you are getting both a BA and a BASC at Spring convocations; you have requested to receive both at your BASC ceremony...notation of your BA will not be in the BASC program).
Write to Ms. D'Amore at graduand@queensu.ca or drop off your letter at Gordon Hall, Room 125. You may also mail your request to:
Office of the University Registrar,
Queen's University
Gordon Hall, Room 125,
74 Union Street,
Kingston, ON, K7L 3N6.
FACULTY OR SCHOOL | STAFF | PHONE # | |
Faculty of Engineering and Applied Science | |||
Academic Assistants Academic Advisors |
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Faculty of Arts and Science | |||
Karen Scanlan | asc.degree@queensu.ca | (613) 533-6000ext. 79703 | |
Smith School of Business | |||
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Brittany Lovelock | brittany.lovelock@queensu.ca | (613) 533-6000, ext. 75769 |
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Kim Delaney |
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(613) 533-6977 |
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Jennifer Walsh | jwalsh@business.queensu.ca | (613) 533-6000![]() |
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Yuemin Wang | yuemin.wang@queensu.ca | (613) 533-3397 |
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Juanita Smith | juanita.smith@queensu.ca | (613) 533-2302 |
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Elisa Mullins | e.mullins@business.queensu.ca |
(613) 533-2821 |
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Jordan Braida | jordan.braida@queensu.ca | (613) 533-3219 |
Faculty of Education | |||
Faculty Office | educstudentservices@queensu.ca | (613) 533-6205![]() |
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School of Graduate Studies | |||
Rose Silva | thesis@queensu.ca | (613) 533-6100 | |
Faculty of Health Sciences | |||
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Jacqueline Findlay | jacqueline.findlay@queensu.ca | (613) 533-2542![]() |
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Shelly West | wests@queensu.ca | (613) 533-2668 |
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Alana Korczynski | korczyns@queensu.ca | (613) 533-2566 |
Faculty of Law | |||
Tricia Acton | actonp@queensu.ca | (613) 533-6000ext. 75318 |
Questions related to an individual applicant's academic qualifications, prerequisites, and application to graduate should be directed to their Faculty Office.
Questions or concerns related to your diploma and/or convocation ceremony can be e-mailed to: graduand@queensu.ca