Administering Awards

At Queen’s, all awards (scholarships, fellowships, prizes, QGA, etc.) administered by or through the SGSPA are paid through direct deposit to the recipient’s bank account of record (see below). This direct deposit method is only for those internal and external awards, fellowships, scholarships, Queen’s Graduate Award (QGA), etc. administered by the SGSPA.

If you have completed registration, set up a bank account of record, and met the eligibility requirements of your award, your funds will appear in your bank account within 5 to 7 business days after the ‘posted date’ on the Student On-Line University System (SOLUS). For more information on Graduate Research Fellowship (GRF) payments, see the attached FAQs for Students (112 KB PDF).

Your department has a separate process to make arrangements for Teaching Assistantship (TA) and Research Assistantship (RA) payments to be deposited in your bank account.

If you pay tuition through the Pre-Authorized Payment Plan, the bank account used for the tuition payment is your bank account of record. If you pay tuition in any other way, you must set up a bank account of record to receive direct deposits of your award payments.

The bank account of record must be held at a valid Canadian bank. The bank account of record will receive award payments for any award you receive for the duration of your graduate student enrolment.

To confirm your bank account of record or to set up banking information, log in to SOLUS and enter or review your banking information (found at the bottom of the page under “enter/review bank”).

Any award installment payments are shown in SOLUS in your “Student Centre." Scroll down to the “Finances” section, and under “Other Financial” select “Payments” to see your “Payment history," which is a record of awards paid to date or scheduled to be paid.

The “Date Paid” is the date that the direct deposit is "Initiated". Please note that you must add 4 to 5 business days after the “Date Paid” date, or to the date that you have completed registration, set up your bank account of record, and/or met any other eligibility requirements, for these funds to appear in your bank account of record.

Students who transfer from full-time on-campus status to part-time or inactive status are not eligible for most fellowships, scholarships, and awards (including QGA). If funding has already been provided for the term(s) of proposed part-time or inactive status, that funding must be returned to the School of Graduate Studies and Postdoctoral Affairs. Changing to part-time or inactive status may impact your repayment requirements to OSAP or any other student loan provider.

Please refer to your SGSPA award letter to find out which form you are required to submit.

2022-23 - need to link to new pdfs. we don't have the QGA one yet.

2021-22