Thesis Formatting and Other Resources

All graduate theses or dissertations MUST conform to the minimum style and form requirements as detailed in the General Forms of Theses (107 KB).

Please print this document for full details. The School of Graduate Studies and Postdoctoral Affairs acknowledges that students write using a variety of word processors and editors. For this reason, SGSPA does not stipulate the use any particular authoring format in the creation of theses and dissertations. However, there are a couple of templates that have been designed to assist students in formatting their theses according to the Thesis Formatting and Preparation guidelines.

Please note – Queen’s has a new policy on copyright. See full details on "Copyright & your Thesis" on the Library website.

SGSPA acknowledges that students write using a variety of word processors and editors. For this reason, SGSPA does not stipulate the use any particular authoring format in the creation of theses and dissertations. The templates are designed to assist students in formatting their theses according to the specifications set out in the General Forms of Theses (107KB)

For Microsoft (MS) Word: Please consult the relevant Guide before downloading the templates.

MS Word 2013/2016 (Windows)

MS Word 2011/2016 (Mac)

IMPORTANT for ALL templates: Once you download a template and begin to edit it, be sure to save your thesis document as a Microsoft Word Macro-Enabled Document ('Save as type: Word-Macro-Enabled Document (*.docm)'! Failure to do so will disable the thesis-specific template macros embedded in the document.

Note 1: These templates are intended for students starting to prepare their thesis. If you have already written your thesis without the templates, follow the formatting outlined in the General Forms of Theses (99 KB) to ensure proper formatting instead of using the templates.

Note 2: These templates are not intended for students submitting a graduate project as opposed to a thesis or dissertation in fulfillment of their degree requirements.


Other Word Processor Support: Queen's does not supply nor support templates for theses authored with other word processors. However, the MS Word templates may also work with Open Office.

In order to successfully submit your thesis via the E-Thesis submission process, the final version of your thesis MUST be in PDF format and must be named using the following file naming convention: lastname_firstname_middleinitial_finalsubmissionyearmonth_degree.pdf

Example: Smith_Lori_L_200710_PhD.pdf

There are a number of tools available to help you manage your thesis files.  Use of these resources is optional:

Microsoft OneDrive for Business (OD4B) is now available to all Queen's students, faculty, and staff. OneDrive for Business is a Queen's chosen solution for file storage and collaboration. It is a secure web-based cloud service (meaning you don't need to download anything onto your personal machine to use it) that can be accessed anytime, anywhere you have a network connection.

Use OD4B to manage and sync your thesis files and also to share them with the members of your Thesis Examining Committee (see below)

 To access OD4B visit: Log in and Activate your OneDrive for Business Account.

OD4B offers:

  • 5 terabyte per person - storage capacity
  • Easy permissions management for file sharing
  • Ability for multiple people to collaborate on the same document at the same time
  • Use OD4B to share files with your thesis examining committee, both Queen's and non-Queen's users
  • Ability to synchronize your files across multiple devices (desktops, laptops, tablets, phones)

  • Student Academic Success Services (SASS)
    SASS can assist students with the final planning and writing stages of their dissertations and theses, either in individual appointments or through writing and study groups.
  • How to Cite Sources
    Queen's University Library offers citation and style guides.

Please contact:
Rose M. Silva, Thesis Coordinator
613-533-6000 (extension 77313)
School of Graduate Studies and Postdoctoral Affairs
Queen's University
Gordon Hall, Rm 425
Kingston, ON, Canada
K7L 3N6