Information for Students Appealing to the Academic Integrity and Conduct Panel

If you are not satisfied with the decision reached by the Associate Dean (Studies) on matters related to academic integrity or academic misconduct, the next stage of review lies with the Academic Integrity and Conduct Panel. You must submit a separate appeal in writing, within 21 calendar days of receiving the decision of the Associate Dean (Studies), to the Arts and Science Faculty Office. You must complete the Academic Integrity and Conduct Panel Appeal Form and include a letter that addresses the written statements made by the Associate Dean (Studies) in denying the appeal. All letters and documentation considered by the Associate Dean (Studies) in reaching a decision will be forwarded to the Academic Integrity and Conduct Panel. There is no fee for the appeal to the Academic Integrity and Conduct Panel. If material in addition to a decision (and related documentation) by the Associate Dean (Studies) and that supplied by you will be considered, you must have at least 10 calendar days to review and respond to that material. Only appeals related to departures from academic integrity, failure to abide by academic rules and misconduct in an academic setting will be heard by the Academic Integrity and Conduct Panel.

What to expect in your appearance at the Academic Integrity and Conduct Panel: Tips for Students

  1. What is the Academic Integrity and Conduct Panel?
  2. Who is on the Panel?
  3. What do I need to know before my meeting with the Panel?
  4. What will happen at my meeting with the Panel?
  5. What happens after the meeting?

1. What is the Academic Integrity and Conduct Panel?

The Academic Integrity and Conduct Panel is the final appeal in the Faculty of Arts and Science for student's appealing a finding of a departure from academic integrity and misconduct (See Arts and Science Calendar and Terms of Reference for the Academic Integrity and Conduct Panel)

2. Who is on the Panel?

The Panel membership is made up of:

  • Three (3) faculty members from a cross-section of Arts and Science departments; one from each of the constituencies - Humanities, Social Sciences, and Natural Sciences and Mathematics.
  • One (1) student member

Support staff to the Panel:

  • a secretary to the Panel and
  • an informational officer from the Arts and Science Student Services Office. Such persons will serve as advisors to the Panel and will have no voting rights.

All Panel hearings shall be heard by four (4) members, one of whom is normally a student. Members who are close to the case, or for other reasons need to declare a conflict of interest, will not be in attendance.

The Associate Dean (Studies) is not a member of the Panel but will attend when a student chooses to appear before the Panel. The Associate Dean (Studies) is there to clarify specific aspects of his or her decision and to speak to the larger context of the decision within the Faculty of Arts and Science policies, regulations and practices.

3. What do I need to know before my meeting with the panel?

You are permitted, in fact encouraged, to have representation at the hearing. You may wish to bring a trusted friend, family member, student advocate, a Dispute Resolution Advisor or even legal representation.

  • The Panel will have received and read your written appeal in advance of the meeting.
  • During the meeting, anyone can call for a break in the proceedings. If you feel you would like a break to compose your thoughts, you may request one from the Chair at any time.
  • The Panel shall serve as a true appeal Panel. It is not empowered to substitute its own decision for that of the Associate Dean (Studies) but rather is required to review the decision of the Associate Dean (Studies) based on the same information available to the Associate Dean (Studies) at the time the decision was made.

In this context, the Panel shall

  • review the circumstances of an appeal,
  • ensure that there was procedural fairness,
  • ensure that there was appropriate consideration of extenuating circumstances,
  • uphold the academic policies and principles reflected in the Faculty regulations,
  • determine if the decision of the Associate Dean (Studies) was fair and reasonable,
  • refer all cases back to the Associate Dean (Studies) upon the receipt of any new evidence which may alter the original decision; and
  • uphold or grant your appeal, or modify the sanction only if unreasonable in accordance with the policy document on assigning remedies and sanctions (Files and Findings, March 2007) and consistent with previous Faculty decisions.

The Associate Dean (Studies) may file an additional submission responding to your letter of appeal to the Panel. Such a response must be filed within 10 calendar days of receipt of the appeal by the Faculty Office. Any such response shall be forwarded to you. If you wish to reply in writing, the reply must be submitted within 10 calendar days of receipt of the response.

4. What will happen at my meeting with the panel?

Prior to inviting you into the meeting, the Panel will take a few minutes to review any jurisdictional matters and to identify anything in the documentation that requires clarification.

After you are called into the meeting, the Chair will ask members to introduce themselves.

After introductions, you will be invited to make a presentation clarifying any aspect of the information you have presented to the Panel in written form. Since the Panel will have read the written submission and already be familiar with facts presented by you, your professor(s) (if applicable) and the decision of the Associate Dean (Studies), it is not necessary to re-state your claims. Any introductory comments you might make should take no longer than 5 or 10 minutes.

After your presentation, the Chair will ask the Associate Dean (Studies) if he or she wishes to make any statements concerning his or her decision, past precedents or the academic regulations related to the case.

At this point in the proceedings, the Panel may ask questions clarifying what you have said or written. These questions are intended to offer you a full and fair opportunity to state your case. It is important therefore to answer the questions directly and completely.

After questions from the Panel, all parties will be given a chance to make any final or summary comments. If you wish to do so, it is an opportunity for you to summarize the main points of your case.

Following presentations and questions, all participants will leave to allow the Panel to discuss the case and come to a decision. The decision of the Panel will be to grant or deny the student appeal.

5. What happens after the meeting?

Immediately following the meeting, the Secretary to the Panel will email you with a brief notice of the Panelís decision.

The Chair of the Panel will compose a letter outlining the decision, the reasons for the decision and the possibilities for an appeal (if the decision is not in your favour). This letter will be sent to you by mail.

Decisions of the Panel may be appealed on procedural grounds by either party to the University Student Appeals Panel by filing a written notice of intention to appeal with the Secretary of Senate within two (2) weeks of receipt of the Panel's decision.