Scenarios when students miss an Exam

Scenarios Implications, Considerations Options available for Instructors
Student has been suffering with an ongoing kidney illness throughout much of the term/session, and has managed to complete most (at least 60 percent) of the work, including a final exam, and passed the course, but performance has been significantly affected. For aegrotat standing:
  •  Is the exam worth 40 percent or less of the final grade in the course?
  •  If so, did the student complete all of the term work —or at least 60 percent of the entire course work?
  •  Did the term work include at least one supervised test?
  •  How well did the student perform on the term work?

For credit standing:
  •  Was all the work, and the final exam (if any) completed in the course?
  •  Was performance significantly affected by extenuating circumstances?
Instructor may support student’ appeal for aegrotat standing or credit standing.

If aegrotat standing, the options are:
  •  CR AG performance, and therefore grades, was significantly affected by extenuating circumstances; OR
  •  Numeric grade plus AG if considerations already given to take into account effects of extenuating circumstances on performance or if extenuating circumstances did not significantly affect performance.
Student has completed almost all of the work in the course, but due to surgery which cannot be delayed, is unable or unprepared to write the final exam as scheduled.
  •  Will you need to prepare a different set of exam questions than those administered during the examination period?
  •  For deferred exam, instructor is responsible for arranging the exam date, time, location and supervising the exam.

 Instructor may grant deferred exam and schedule it within a specific timeframe (anywhere from a few days to the end of the summer) to allow time for student to recover from extenuating circumstances and/or to complete outstanding work/prepare for the final exam. Request for Deferred Exam

Student has completed all of the work in the course, but came down with the flu and was not able to write the final exam as scheduled.

  •  Will you need to prepare a different exam…?
  •  For deferred exam, instructor is responsible for arranging the exam date, time, location and supervising the exam.
  •  Does final exam count for 40 percent or less of the final mark in the course?
 Instructor may grant deferred exam and schedule it within a few days to a few weeks to allow student to recover from illness and prepare for the final exam. Request for Deferred Exam
OR
Instructor may support student’s appeal for aegrotat standing, assigning a numeric grade with AG.
Student has unintentionally missed the exam (e.g. slept through alarm, mistaken exam date)
  •  Will you need to prepare a different exam…?
  •  For deferred exam, instructor is responsible for arranging the exam date, time, location and supervising the exam.
  •  Student credibility: has the student a history of missed deadlines and mistaken dates?
Instructor may grant deferred exam and schedule it within a specific timeframe (anywhere from a few days to the end of the summer) to allow time for student to recover from the situation and/or to complete outstanding work/prepare for the final exam. Request for Deferred Exam
OR
Instructor may decide not to provide student with deferred exams
Student has completed all of the work in the course, but for a car accident was not able to write the final exam as scheduled. The length of the recovery period is not easily estimated or it will be fairly long (over several months).
  •  When is student likely to be ready to write a deferred exam?
  •  Does final exam count for 40 percent or less of the final mark in the course?
 May grant deferred exam with a specific date to be determined (anywhere from a month or more to a year), depending on the recovery time and time needed to review and prepare for exam. Request for Deferred Exam
OR
May support student’s appeal for aegrotat standing, basing a final grade on the term work completed.