wishing to add a course(s) after the last official published date for adding
course(s) may appeal to the Associate Dean (Studies) to be granted permission
to add the course(s). Students may not
attend the desired course(s) unless and
until the appeal to add the course is approved by the Associate Dean (Studies).
Academic Regulation 6.1 states that a student "must be registered in a class(es)
to be eligible to attend or otherwise participate in lectures, laboratories,
tutorials, tests and examinations associated with the class(es)."
See Appeal Regulations Section 3 for more information on appealing matters other than those related to Academic Integrity.
following material must be included as a part of the appeal:
- Associate Dean (Studies) Appeal Form.
- A non-refundable administrative
fee (payable by debit, Master Card or Visa). Students may fax credit card information to
the Faculty of Arts and Science office at Fax: 613-533-2467 using the Payment
Form for Arts and Science Administrative Services [PDF].
- A letter of explanation clearly
demonstrating the significant extenuating circumstances, beyond the student’s
control, which prevented him or her from adding the course(s) by the published
deadlines. See also Tips for Writing a
Good Appeal Letter.
- Written support from the course instructor
and Undergraduate Chair from department offering the course that documents that
both are aware of the student’s wish to add the course(s) late and that they do
not expect that the student will have difficulty in catching up on missed
materials. The course instructor and
Undergraduate Chair may e-mail their statements to email@example.com.
- Supporting documentation/letter
from an appropriate professional that clearly indicates ways in which the
extenuating circumstances directly affected the student’s ability to add the course(s) during the published deadlines. Students are advised to submit an Off-campus Physician's Note [PDF] if requesting
support from a medical professional outside of Health, Counselling and
LIMIT: An appeal to add a course must be
submitted to the Arts and Science Faculty Office within 21 calendar days of the
first day in which the course is offered.