in Academic Regulation 10.2.4, a student affected by extenuating circumstances may
ask the course instructor for an incomplete standing (IN) for a maximum of one
full term after the completion of a course. If the first request is granted, a further request to submit incomplete
work after that term has elapsed must be make through a formal appeal to the
Associate Dean (Studies). For more information, read Appeal Regulation 3.3.6.
following material must be included as a part of the appeal:
- Associate Dean (Studies) Appeal Form [PDF].
- A non-refundable administrative
fee (payable by debit, Master Card or Visa). Students may fax credit card information to
the Faculty of Arts and Science office at Fax: 613-533-2467 using the Payment
Form for Arts and Science Administrative Services [PDF].
- A letter of explanation clearly
demonstrating the significant extenuating circumstances, beyond the student’s
control, which prevented him or her from completing the work during the term. See also Tips for Writing a Good Appeal
- Supporting documentation/letter
from an appropriate professional that clearly indicates ways in which the
extenuating circumstances directly affected the student’s performance. The letter should verify that these effects
were substantial enough to cause the academic problem. Information on the
start, duration and present state of the extenuating condition is
critical. Lastly, a clear statement on
whether the condition or circumstances have either improved or are being
managed so that they no longer have a significant detrimental effect on future
academic performance. Students are encouraged to read the Appeal of Academic Decisions Section 1 portion of the Academic Calendar. Students are advised to submit an Off-campus Physician's Note [PDF] if requesting
support from a medical professional outside of Health, Counselling and
- A note from the instructor agreeing
to a final date for completion of the coursework in question should also be
included. The instructor may e-mail their statements to email@example.com.
LIMIT: Appeals for the extension of an
IN must be made before the end of the term following the term in which the
course was offered.