A ruling of
a “Requirement to Withdraw for One Year” is placed on a student’s transcript
under the following circumstances:
- If a student has a Cumulative GPA of less than 0.70 at the time of assessment; or
- If a student is on academic probation at the time of assessment and has a Cumulative GPA of less than 1.60.
following material must be included as a part of the appeal:
- Associate Dean (Studies) Appeal Form [PDF].
- A non-refundable administrative
fee (payable by debit, Master Card or Visa). Students may fax credit card information to
the Faculty of Arts and Science office at Fax: 613-533-2467 using the Payment
Form for Arts and Science Administrative Services [PDF].
- A letter requesting that a
requirement to withdraw be waived must clearly demonstrate how the significant
extenuating circumstances, beyond the student’s control, affected his or her
academic performance. A student should clearly
outline an Academic Plan for how he or she plans to be successful in his or her
academic study should the appeal be granted and the requirement to withdraw be
waived. See Preparing an Academic
Plan. In cases where the
extenuating circumstances are ongoing rather than temporary, the student should
also indicate how these personal challenges will be managed if the requirement
to withdraw is waived. See also Tips for Writing a Good Appeal Letter.
- Supporting documentation/letter
from an appropriate professional that clearly indicates ways in which the
extenuating circumstances directly affected the student’s performance. The letter should verify that these effects
were substantial enough to cause the academic problem. Information on the
start, duration and present state of the extenuating condition is critical. Lastly,
a clear statement on whether the condition or circumstances have either
improved or are being managed so that they no longer have a significant
detrimental effect on future academic performance. Students are encouraged to read the Appeal of Academic Decisions Section 1 portion of
the Academic Calendar. Students are advised to submit an Off-campus Physician's Note [PDF] if requesting
support from a medical professional outside of Health, Counselling and
NOTE: Should the requirement to withdraw be waived,
the Associate Dean (Studies) may pose conditions on the student’s subsequent
registration or status (from full-time to part-time etc).
LIMIT: Appeals of the requirement to
withdraw must be submitted within 21 calendar days of the receipt of the letter
from the Associate Dean (Studies) informing the student of the decision that
the student must withdraw.