University Registrar

OFFICE OF THE

University Registrar

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Grades

Here you will find information on grades - when they are posted in SOLUS and when they will appear on official documents (such as transcripts). You will also find information when degrees earned will appear on your transcript.

Please click here to find more information regarding ordering Official Transcripts.

Coronavirus (COVID-19) pandemic - Current Services and 2020-21 Dates and Deadline Adjustments

The Office of the University Registrar (OUR) is here to provide service to you.
We continue to offer online and remote service delivery to help reduce the global spread of the COVID-19 virus.
Our commitment to provide support to you remains our priority during this time and our core operations will continue.  As many staff within the OUR are working remotely, we would ask that your inquiries be directed as follows:
If you need a completed form (e.g. Verification of Enrolment required by an RESP provider to access funds) or letter (e.g.  degree certificate) from us, go to our Document Request page for easy instructions.
We are regularly updating our website and will be adding “how-to” videos to help you get what you need as quickly as possible.
Please continue to monitor the Queen’s University’s COVID-19 webpage (https://www.queensu.ca/covidinfo/) for the most up to date information.
 

Fall 2020 Process Changes and Deadline Adjustments

In response to operational changes at the university due to the ongoing global pandemic, the university has implemented initiatives and process changes to help smooth out tuition and fee payments, awards disbursement and registration processes for students. These changes include:
  • Extending the undergraduate / distance Fall 2020 tuition payment date to September 30 from Sept 1, as course registration is happening in August instead of July. This also consolidates due dates for fall term payments  - On September 30, all tuition and fees will be due, including fall residence fees.
  • Extending fall course drop dates, without financial penalty, to week 8 in the fall term, recognizing the need to provide students more time and flexibility to settle into the term and adjust to the impacts of remote course delivery on their academics. http://queensu.ca/registrar/resources/sessional-dates
  • Maintaining all entrance bursaries and in-program awards that take into account living expenses, even if they were awarded with an assumption that students would not be living at home.  See: https://www.queensu.ca/studentawards/covid-19-important-financial-aid-related-information-and-updates-2020-21-prospective-first-entry
  • Distributing all financial awards per term, instead of annually. This aligns with tuition deadlines and OSAP allocations, and will help maximize clarity regarding student accounts on a per-term basis.
  • Currently withholding monthly interest fees on unpaid balances.
  • Currently waiving the $150 late fee on overdue accounts
  • Temporarily revising withdrawal and readmission processes to assist graduate students who could not work on degree requirements for Summer 2020 term.
  • Instituting more flexible deadlines for disbursement of all internal funding related to graduate student research.
Final Grade and Degree Release Dates

FALL TERM GRADES  - January 12th

 

WINTER TERM GRADES

  • Undergraduate and Distance Students  - May 21st

  • Graduate Students, Medicine, Education (BEd, DEd) and Smith School of Business Professional Programs - May 12th

 

SUMMER TERM GRADES - June 1st

 

** SEE IMPORTANT NOTES BELOW **

 

SPRING DEGREES

Degrees conferred in Spring will appear on Official Transcripts as follows: 
  • Business (except BCOM and CIB)
  • Health Sciences - Medicine
  • Graduate Studies
  • Law - JD
  • Education
 May 21, 2020
  • Business (BCOM and CIB)
  • Engineering and Applied Science
  • Health Sciences (except Medicine)
  • Law - CIL
 June 1, 2020
  • Arts and Science
June 8, 2020

The degree confer date which prints on transcripts and parchments is June 1st.

 

 

FALL DEGREES

The degree confer date which prints on transcripts and parchments is November 1st

 

IMPORTANT NOTES

Although final grades may appear in the SOLUS Student Center early, they will not print on official transcripts until the date noted above.  For students in the Queen's School of English and Continuing Teacher Education, grades will print on your Official Transcript once they have been posted in SOLUS.

NOTE: If you need your transcript released prior to the Fall/Winter term release date, you must get prior approval from your Faculty / School. Arts and Science students should contact the Office of the University Registrar directly at transcpt@queensu.ca

If you place a transcript order and select 'hold for Grade Posting', orders will be released as per the dates above only if all your grades are in. If grades are missing, you may contact your Department to learn when they may be posted.

If you are graduating in the spring or fall, and require both your final grades and degree on your official transcript, please select the 'Degree Confer Date' ordering option. If you are graduating in May, please ensure that your degree status in SOLUS is listed as 'Awarded', then select 'Immediate Processing.'

Please note: In releasing Official Transcripts, a mark of 'IN' is considered a grade, and your transcript will reflect this. Mid-term grades do not print on official transcripts.

 

Official Transcript Ordering Information / Turn-Around Times

Senate Policy on Student Debtors

Grade Distribution Report

  • 1. On the main page of SOLUS, click on the ‘other academic…’ dropdown box and select Grades. Click the Go button.

    1. On the main page of SOLUS, click on the ‘other academic…’ dropdown box and select Grades. Click the Go button.

  • 2. Select the desired term and then click the Continue button.

    2. Select the desired term and then click the Continue button.

  • 3. Click the Grade Distribution button at the top to access the Grade Distribution report for all of your courses that term. It will open in a new window.

    3. Click the Grade Distribution button at the top to access the Grade Distribution report for all of your courses that term. It will open in a new window.

Grade Distribution Report