Are you creating or expanding Experiential Learning opportunities for Queen’s students? If so, the EL Hub can help you design and implement experiential learning effectively and efficiently.  Through our consultation process we’ll guide you through the curricular and logistical considerations essential for providing safe and engaging learning experiences in a variety of settings.

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The Consultation Process

To request a consultation, please email us at el.hub@queensu.ca

We recommend that all faculty or staff who are developing experiential learning opportunities book a consultation with the EL Hub at the beginning of the planning process.  This could include designing a new course or program, or adding an EL component to an existing course or program.  Through the consultation process we will:

  • provide you with easily accessible tools and templates for curriculum design and logistical planning
  • facilitate sharing of knowledge across faculties to avoid redundancies in program development and administration
  • provide you with the most up to date information about legislation pertaining to experiential learning
  • make referrals to risk management experts on campus

Stages and Steps

EL Hub Tools and Resources

Initial Consultation

During the consultation we will:

  • review program/course goals and learning objects
  • use logistical and curriculum planning charts to design an Experiential Learning opportunity that aligns with learning objectives
  • use our EL Hub referral form to make referrals to on-campus experts in course design, risk management, and host organization outreach
  • discuss program elements the EL Hub can support through customized workshop delivery
  • schedule follow-up consultations as necessary
  • EL Logistical Planning Chart
  • EL Curriculum Design Chart
  • Host Outreach Tips
  • EL Hub Referral Form

Faculty Approval Process

As you work on your course/program design and submit proposals through your faculty’s approval process, you can:

  • book a follow-up consultation with the EL Hub to discuss any outstanding or new issues/questions that arise
  • inform the EL Hub when your program is approved and any modifications that were requested
  • submit request to EL Hub for customized workshops
  • EL Reflective Rubrics
  • EL Learning Plan
  • EL Host Outreach Assessment Procedures
  • Student-Supervisor Agreements
  • Sample Performance Evaluation Form


Once your course or program beings, we suggest you:

  • inform the EL Hub of when the course/program will begin
  • check-in with risk managements experts to ensure all logistical and risk management plans are up to date (i.e. health and safety forms; affiliation agreements; OCASP)
  • set up tracking system for host organization requirements / forms
  • book a follow-up consultation with the EL Hub if you have questions about:
    • host organization outreach and partnership development
    • host organization needs/requirements
    • logistical or pedagogical issues that may arise during the EL experience
  • EL Forms and Documentation Tracking Chart
  • Strategies for Guiding Student Reflection

El Hub Referral System

To streamline the referral process, the EL Hub will complete an “Experiential Learning Referral Form” when referring you to on-campus experts in risk management and course design. 

If you are facilitating an existing Experiential Learning course or program and simply need to be advised of updates to existing EL policy and procedure, please contact the following departments directly.

Department of Environmental Health and Safety

Email: ehssa@queenu.ca

  • Off Campus Activity Safety Policy (OCASP)
  • Worker’s compensation coverage for unpaid student placements
  • Workplace Safety and Insurance Board (WSIB) benefits while working outside of Ontario
  • Private workplace insurance for employers not covered by worker’s compensation
  • Workplace health and safety
  • Safety abroad – Queen’s University Emergency Support Program
  • Pre-departure orientation training specific to location of activity
  • Health and safety training requirements

University Secretariat and Legal Counsel

Email: usec.contracts@queensu.ca

  • Contract reviews

Research Contracts Unit, Vice-Principal Research

Email: researchcontracts@queensu.ca

  • Research agreements
  • Non-disclosure agreements (NDAs)
  • Licensing agreements
  • Data sharing agreements

Insurance and Risk Management

Email: insurance@queensu.ca

  • Contract reviews
  • General insurance requirements
  • Liability waivers
  • Management of risk tolerances
  • Private workplace insurance for employers not covered by worker’s compensation (Non Workers Comp/MCU Coverage)

Queen's University International Centre

Contact: quic@queensu.ca

  • International student work permits
  • Visa requirements (for travel abroad)

Centre for Teaching and Learning

Email: ctl@queensu.ca

  • Course design
  • Instructional strategies
  • Learning outcomes
  • Assessment strategies
  • Educational technology to support EL