Monitoring your Application Status

Once you have completed your Application, you will need to monitor your status and include the number of guests you plan to bring by following the steps below:  

  1. Click on the “My Academics” link located in the Academics section of your introductory SOLUS profile page
  2. In the Graduation section (3rd box), select the link labeled “Maintain Convocation Details

  3. You should find a page which will outline aspects of your application, including when the scheduled ceremony will take place, and whether your application has been received.

  4. Please verify that the Status of your application is listed as 'Applied' - You will need to return to this utility in May to verify that your status has been updated to 'Approved.'

  5. Between the time you applied and your final approval, your status will change to "In Review" - this simply means that your Faculty / School is aware of your intention to graduate and is reviewing your academic records to see if you have met the prerequisites of your degree. This is a normal process, and at various times, a majority of applicants may fall within this category.

  6. Dropdown menus will allow you to change your attendance status for the ceremony. 

  7. During Spring Convocation, you are required to reserve guest tickets for your guests. Information on specific ticket limits for each ceremony is posted on the Convocation Schedule page located on the University Registrar's website.

An issue has been identified that may have affected the saving of your application in SOLUS. The current version of SOLUS only supports certain web browsers.  For example, it does not support Google Chrome. Therefore, if you have applied to graduate using Google Chrome, the application may or may not have been saved correctly. 

Once you have verified that your application has been saved, please continue to check ‘Maintain Convocation Details’ for:

  • Application status update – your status will be changed from applied to (hopefully) approved once you have successfully completed your degree requirements (late May 2014 is when most status’ will be updated).

  • Learn your ceremony date and time.

  • View (and possibly change) your ceremony attendance information.

  • If attending, order tickets for your guests.

If you have applied and your application is not in SOLUS, please try again using a supported web browser.  For a list of supported web browsers, please visit our website at: http://www.queensu.ca/registrar/OURInfoCentre.html. If, after you’ve reapplied and checked ‘Maintain Convocation Details’, you are still having problems, please contact the Graduation Staff immediately at graduand@queensu.ca and they will be happy to help.