University Registrar

OFFICE OF THE

University Registrar

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For Parents and Guests

 

Queen's extends a warm welcome to the parents and guardians, family and guests, of our graduands.

In order to fully enjoy your time in Kingston, as well as the Convocation ceremonies, please view the following for important information and services.

Planning your upcoming trip to Kingston and the Queen's Campus?

During Spring 2019 Convocation, several construction projects will be occurring in and around the Queen’s Campus. Graduates and their guests are advised to be aware of these activities when planning their travel to and from Convocation

The City of Kingston routinely conducts road construction and repairs during the year. For a current list of road projects, including closures and delays, please visit the City's website at: http://www.cityofkingston.ca/residents/roads-and-traffic/road-closures 

During Convocation, all Queen's surface "Permit Required" parking lots and "Permit Required" on-street parking spaces provide free parking for guests during Convocation ceremonies. PLEASE NOTE THAT VEHICLES PARKED IN "RESERVED 24/7" PARKING SPACES WILL BE TICKETED.
Please note: Some of the people present suffer from sensitivities due to scented products. We kindly request that you consider refraining from wearing scented products to this event.
Accommodations

Queen’s Summer accommodations operates from May 2nd through until August 29th and offers a convenient option for visitors coming to Queen’s for convocations.

 

 

Located just minutes from the main campus, the Donald Gordon Conference Centre features 80 well-appointed rooms surrounding the historic Roselawn House, the Coach House Pub and a courtyard with beautiful gardens.

 

 

Several hotels have provided discounted rates for Queen's students, families and friends. Packages will include a coupon for a Queen's ball cap or Tricolour toque, redeemable at the Campus Bookstore. For more information, please follow the link below

 

 

In order to help you better plan your stay in Kingston, you can access local motel, hotel and B & B listings by visiting our event partner, Local Hospitality.

 

While Visiting Campus...

Food Locations on Campus

Looking for a coffee or something to eat before or after the ceremony? Check the following link for what food locations are open on campus.

Hours of Operation for individual locations can be found here: https://dining.queensu.ca/hours-of-operations/?utm_source=dropdownmenuho...

Agnes Etherington Art Centre

    Convocation flowersImage: Rembrandt van Rijn, Head of an Old Man with Curly Hair, 1659, oil on panel. Gift of Linda and Daniel Bader, 2019 (62-002).  

 

 

 

Agnes Etherington Art Centre invites students, family and friends to enjoy art while visiting campus for spring convocation. Current exhibitions feature works by Rembrandt (including a new arrival), Ness Lee, Emily Carr, Zandra Rhodes and more. You will experience the great artistic traditions of the past and the innovations of the present in exhibitions staged across eight beautiful galleries. Agnes is located at 36 University Ave, and offers free admission for all.

agnes.queensu.ca

OUR HOURS

Thursday 23 May: 10 am–9 pm
Friday 24 May: 10 am–9 pm    
Monday 3 June: 10 am–9 pm    
Tuesday 4 June: 10 am–9 pm 

Wednesday 5 June: 10 am–4:30 pm          

Thursday 6 June: 10 am–9 pm       
Tuesday 11 June: 10 am–4:30 pm   
Wednesday 12 June: 10 am–4:30 pm

Ceremony Guest Seating

Graduates must reserve seating for their guests for ceremonies during Spring 2019 Convocation.This is done via the SOLUS Student Centre.

* Please note that graduates are required to complete this task whether or not physical tickets are being issued for their ceremony.

Information on specific seating limits for each ceremony is available on the Spring 2019 Convocation schedule page.

Graduands are asked to limit the number of invitees to the number posted for their ceremony on the Convocation schedule page, and enter the number in the 'Maintain Convocation Details' screen in SOLUS after they have completed their application to graduate. Graduates do not need to book guest seating for their own attendance.

The deadline to reserve guest seating and/or make changes to a graduate's attendance decision is May 14th for those graduating on May 23rd and 24th and May 17th for all others.

 ** Additional Guest Seating Requests **

With the limited capacity of Grant Hall and the Queen's Centre, there may not be additional guest seating for all ceremonies. If the number of guests a graduate wishes to invite exceeds the posted limit for the ceremony, we provide a special viewing room where all ceremonies are simulcast on a large screen.

 

 

Ticket Pickup Schedule

Graduates (or their delegate) will be required to pickup and sign for their tickets in person at Room 125, Gordon Hall, 74 Union Street, for ceremonies held in Grant Hall. Ticket pickup for ceremonies held in the Athletics and Recreation Centre will be available in the Kinesiology Building at 28 Division Street.

FOR STUDENTS GRADUATING ON THURSDAY, MAY 23RD

Pick up your tickets in Gordon Hall, Room 125 (74 Union Street)

  • May 21, 22    8:30 am to 4:30 pm
  • May 23         8:00 am to 4:00 pm
FOR STUDENTS GRADUATING ON JUNE 3, 4, 5, 6

Pick up your tickets in Gordon Hall, Room 125 (74 Union Street)

  • May 27 to May 31    8:30 am to 4:30 pm
  • June 3 to June 6      8:00 am to 4:30 pm
FOR STUDENTS GRADUATING ON JUNE 11TH

Pick up your tickets in Gordon Hall, Room 125 (74 Union Street)

  • May 27 to June 10 (excluding Saturday and Sunday)
    • 8:30 am to 4:30 pm

Pick up your tickets in the lobby of the Kinesiology Building (28 Division Street)

  • Morning Ceremony: June 11, 8:00 am to 10:30 am
  • Afternoon Ceremony: June 11, 12:30 pm to 2:30 pm
FOR STUDENTS GRADUATING ON JUNE 12TH

Pick up your tickets in Gordon Hall, Room 125 (74 Union Street)

  • May 27 to June 11 (excluding Saturday and Sunday)
    • 8:30 am to 4:30 pm

Pick up your tickets in the lobby of the Kinesiology Building (28 Division Street)

  • Morning Ceremony: June 12, 8:00 am to 10:30 am
  • Afternoon Ceremony: June 12, 12:30 pm to 2:30 pm
NOTE: TICKETS ARE NON-TRANSFERABLE

 

For more information on guest seating, please consult the 'Information For Graduates' webpage.

Information on specific limits for each ceremony are posted on the Convocation schedule page.

 

 

Other options for viewing the ceremonies

For those unable to secure seating for the ceremonies, we provide two options for viewing:

GRANT HALL CEREMONIES:

There is a viewing room located at Room 313, Kingston Hall (adjacent to Grant Hall) where ceremonies are simulcast live on a large screen.

MAIN GYMNASIUM, ATHLETICS AND RECREATION CENTRE:

There is a viewing room located in the lobby area of the Kinesiology Building (28 Division Street) where ceremonies are simulcast live on a large screen.

For those unable to travel to either the Queen's campus, or Kingston, ceremonies are broadcast live here.     

                         

Special Needs

We are committed to ensuring that all of our Convocation participants - graduands, guests and faculty - experience a day that is enjoyable, as well as memorable.  

We recommend that you arrive as early as possible, and no later than 30 minutes prior to the start of the ceremony. Doors open 90 minutes prior to each ceremony. Arriving early ensures that you will receive suitable seating before the Procession, which begins 15 minutes prior to the start time. 

For those attending who have specific needs prior to, and during, the convocation ceremonies, we offer the following information and services:  

Hearing Equipment

Campus Accessibility

Hearing devices (TELELOOPS) are available inside the front entrance of Grant Hall for each ceremony. No reservations are required.

For individuals (graduands and/or guests) requiring the services of a sign language interpreter, please submit a Special Needs Form detailing your request. We would ask that requests be made as early as possible in order to facilitate arrangements.

Queen's University continually strives to improve accessibility on campus.

The University has developed an online Accessibility Guide intended to help students, faculty, staff and visitors to the campus.

The link to this page can be found at: http://www.queensu.ca/camplan/access/index.html

 

Special Needs Seating Form

If a graduate or a guest attending Convocation has a disability, seating can be reserved by completing our online form, which can be located by selecting the link to this page:

Special Needs Form

Construction, Directions and Parking

Planning your upcoming trip to Kingston and the Queen's Campus?

The City of Kingston routinely conducts road construction and repairs during the year.

For a current list of road projects, including closures and delays, please visit the City's website at: http://www.cityofkingston.ca/residents/roads-and-traffic/road-closures

 Free Parking

Paid Parking

On Campus

During Convocation, all Queen's surface "Permit Required" parking lots and "Permit Required" on-street parking spaces provide free parking during Convocation ceremonies.

PLEASE NOTE, HOWEVER, THAT VEHICLES PARKED IN "PERMIT REQUIRED RESERVED 24/7" PARKING SPACES WILL BE TICKETED.

Payment is still required in all City of Kingston on-street metered parking spaces and 'Pay and Display' zones.

Please respect special needs parking spaces and fire lanes.

Underground Parking

A paid underground parking lot is located on Stuart Street (at the corner of University Avenue).

Please respect special needs parking spaces and fire lanes.

'Pay and Display' Meters

Payment is required at all City of Kingston on-street parking meters and in the municipal parking lots on the waterfront. Meters will accept coins or credit cards.

Please Note: Hourly rates will vary according to location.

Directions from Toronto

 

Toronto2Kingston.JPG 

Follow Hwy #401 East to Kingston

Directions from Montreal

 
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Follow Hwy 20 West (becomes Hwy #401 West in Ontario) to Kingston.

Directions from Ottawa

 
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Follow Hwy #416 South to Hwy #401, then Hwy #401 West to Kingston.

Directions from Syracuse, NY  
Syracuse2Kingston.JPG

Follow Interstate 81 North to the International border, then Hwy #401 West to Kingston.

Directions to the Queen's Campus Directions to the Ceremonies

From Highway #401 (Macdonald-Cartier Freeway), exit at Sir John A. Macdonald Blvd. (Exit 615) and drive south to Union Street.

Turn left at the lights and travel six blocks to get to the main campus.

All ceremonies will be held in Grant Hall (except those on June 11 and 12, which will be held in the Athletics and Recreation Centre.

To get to Grant Hall, turn right onto University Avenue. Grant Hall is the third building on your left (Building 41 on the Campus Map.)

The Athletics and Recreation Centre is located at 284 Earl Street (2 blocks north of Union Street, between University Avenue and Division Street). A link to the location on the Campus Map can be found here.

 

Convocation Flowers

    Convocation flowers  

 

 

Convocation bouquets of all sizes and colours are available for convocation. 

To pre-order your bouquet, please go to www.ConvocationFlowers.ca/Queens.  Bouquets will also be available on site during the ceremonies outside of the venue. 

Look for the flower booth to collect pre-ordered bouquets or to make an on-site purchase (cash, debit, or credit card accepted).

Photographs

Personal

To ensure that everyone in attendance can view the ceremony, we would kindly ask that family and friends take pictures from their seats.

After the ceremony, pictures can be taken on the premises, or at any number of scenic locations on the Queen's campus. Some of the most popular locations include the exterior of Grant Hall, and Summerhill.

Diploma Frames / Replacements

Diploma Frames

Diploma Replacements

Diploma and graduation photo frames are available to purchase online.

Diploma frames are priced between $100 and $205 plus taxes. Frame sales will be located in Kingston Hall after each ceremony.

Frames can be viewed and ordered at http://displayitwithqueenspride.ca.

Please direct any inquiries to Alumni Relations at 1.800.267.7837 (locally at 613.533.2060 ) or by  e-mail to alumserv@queensu.ca

Those wishing to order a replacement diploma can do so by accessing this form.

Diploma Replacement Request Form (43 KB)