Student Information

You can submit your application in the SOLUS Student Centre between December 1, 2025 and April 30, 2026. Be sure to check the information provided by your faculty or school for specific timelines within this window.

• Faculty of Arts and Science
• Smith School of Business
• Faculty of Education
• Smith Engineering
• School of Graduate Studies and Postdoctoral Affairs
• Faculty of Health Sciences
  • School of Medicine
  • School of Nursing
• Faculty of Law

Faculty of Arts and Science

• Karen Scanlan – asc.degree@queensu.ca  - (613) 533-2470

If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.

Faculty of Education

• Faculty Office – educstudentservices@queensu.ca – (613) 533-6205

Stephen J.R. Smith School of Engineering and Applied Science

• Academic Assistants and Advisors

School of Graduate Studies

• Janet Dudek – thesis@queensu.ca - (613) 533-6100

Faculty of Health Sciences

Bachelor of Health Sciences

• Alana Korczynski – bhsc@queensu.ca – (613) 533-2566

School of Medicine

• Jacqueline Findlay – jacqueline.findlay@queensu.ca – (613) 533-2542

School of Nursing

• Shelly West – wests@queensu.ca – (613) 533-2668

Faculty of Law

Certificate in Law

• Amanda Blair – amanda.blair@queensu.ca – (613) 533-6000 ext. 75132

Graduate Diploma in Immigration and Citizenship Law

• Jan Edward – gdipcl.support@queensu.ca

Juris Doctor

• Sarah Taylor – sarahe.taylor@queensu.ca – (613) 533-6000 ext. 75795  

Smith School of Business

Bachelor of Commerce

• Commerce Office - commerce@queensu.ca  – (613) 533-2301

Certificate in Business

• Elisa Mullins – e.mullins@business.queensu.ca – (613) 533-2821

Queen's MBA

• Kim Delaney - kdelaney@business.queensu.ca – (613) 533-6977

Master of Management Innovation and Entrepreneurship, MBA for Business Graduates

• Jennifer Walsh - jennifer.walsh@queensu.ca 

Master of Finance – Remnin

• Yuemin Wang –  yuemin.wang@queensu.ca – (613) 533-3397

MBA for Business Graduates, MBA (Executive), MBA (Americas), Master of International Business, Master of Digital Product Management, Graduate Diploma in Accounting, Graduate Diploma in Business, Master of Finance - Toronto

• Juanita Smith – juanita.smith@queensu.ca – (613) 533-2302

Master of Management Analytics, Master of Management in Artificial Intelligence, Master of Financial Innovation & Technology, Master of Finance

• Paula Tyrka – paula.tyrka@queensu.ca

1. Log into your SOLUS Student Centre 
2. Select the Graduation tile
3. Select the Academic Program
4. Select an Expected Graduation Term from the drop-down
   • Please select 'Winter 2026' if you are a Spring 2026 prospective graduate
5. Select the Continue button
6. Select your convocation attendance option:
   • Attending Ceremony
   • Mail Diploma
   • Pickup Diploma
7. Review Alumni Address Information and select Update if necessary
8. Select the Continue button
9. Select Submit Application
10. Select SOLUS Student Centre to return to the main page

All applications for graduation are pending upon submission. Completion of this application to graduate does not guarantee the awarding of a degree/diploma/certificate.

To monitor the status of your application, please follow Step 4, contained in the next section of this page.

1. Log into SOLUS Student Centre  
2. Select the Graduation tile 
3. Select the Maintain Convocation Details navigation 
4. Under Ceremony heading, note ceremony date, time, and location of ceremony 
5. Use the drop-down menu beside details to indicate attendance status 
6. Using the type boxes, indicate amount of Convocation Tickets required 
7. IMPORTANT: Click to Save your entry before exiting this screen
8. Select SOLUS Student Centre to return to the main page    

Please note that the deadline to change attendance status and the number of tickets desired in 'Maintain Convocation Details' is:

• May 11 for ceremonies taking place on May 21 and 22
• May 25 for ceremonies taking place between June 22 and 26

Those wishing to edit their RSVP (attendance and/or tickets) after these dates can email graduand@queensu.ca for assistance

Often students will have two versions of their name listed in SOLUS – a 'Primary' name, and a 'Preferred' name.  The Primary Name, your full legal name, will appear on your diploma and in the convocation program.   Please review your primary name in SOLUS to ensure accuracy.

• To make a change to your primary name, you must submit a Name Change Form (PDF, 3.2 MB), as well as supporting documentation. The form, along with a list of acceptable documentation, can be found on the forms page

Deadline for Name Change

The deadlines for name changes for convocation are as follows:

• Spring Convocation: April 30
• Fall Convocation: October 5

If you change your name after the specified deadline for your convocation, there will be a charge to replace your diploma.

Your new name will be used on your academic transcript, as well as your diploma and the convocation program. You should know that, if it is not your formal legal name, future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diploma are your legitimate academic records.

You’re encouraged to review your graduation application and keep track of its status in SOLUS.

• From the SOLUS Student Centre, select the Graduation tile, then Maintain Convocation Details to see your application status.
• This status refers only to your request to graduate, not to attendance at a ceremony.
• If you have questions, contact your faculty or school office.

Throughout the application and review period, this status will change. Possible status options:

• Applied: This will appear immediately upon entering your application. For most faculties and schools, this status will remain until October 5 when all Application Windows close
• In Review: This is generally used by the Faculty of Arts and Science in reviewing applications, and appears while faculty staff are assessing an applicant's eligibility to graduate
• CondApprvd: Your application has been reviewed and, upon the successful completion of your current courses, you are on track to graduate.
• Approved: This status appears when your faculty or school has determined that you meet the qualifications for your degree or diploma, and will be recommended for graduation
• Awarded: This final status appears after the University Senate has voted to officially confer your degree
• Denied: You have not met graduation requirements. Contact your faculty/school office for guidance.

Each faculty and school determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to your faculty/school office.

Not on the Final Degree List?

Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective Faculty/School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.

If you owe the university $50 or more, you can still graduate, but you will not be able to receive your diploma.

You should contact the University Registrar when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.

To avoid delays in receiving your diploma, please clear your balance at least 10 business days before your convocation ceremony date. Depending on your bank and payment method, payments can take 5-10 business days to be reflected on your student account.

Detailed payment methods are available on the Office of the University Registrar website under Tuition & Fees - How to Pay.

If your payment is after the ceremonies have ended a diploma can be produced and arrangements can be made to send it to you.  Contact the University Registrar by email at graduand@queensu.ca 

Graduates

• Bring Photo ID, but leave other personal items at home or with a family member

Please note that the deadline to change attendance status and the number of tickets desired in 'Maintain Convocation Details' is:

• May 11 for those graduating on May 21 and 22
• May 25 for those graduating June 24-27

Guests:

• Doors open 90 minutes before ceremony time
• There is no assigned seating
• Graduate procession is scheduled to start 25 minutes before ceremony start time
• Ceremonies are expected to be approximately 2 hours

Guest Ticketing

Due to capacity and seating limits, graduates who have RSVP'd are limited to

• Three (3) guest tickets for ceremonies at Grant Hall (May 21-22)
  • There will be a viewing room in Kingston Hall (building behind Grant Hall) for those unable to secure seating.
• Four (4) guest tickets for ceremonies at Slush Puppie Place (June 22-26)
  • There will be a ‘stand-by’ line at each ceremony where those patrons who were unable to secure tickets prior to the event will have an opportunity to obtain seating should unforeseen last-minute absences create available seats.
  • Please note that while those using the stand-by line at past Convocations have been able to secure seating, it is not guaranteed.

All ceremonies are live streamed.

Please note that physical tickets will not be issued. Guests will provide the name of their graduating student to ushering staff upon arrival

Special Accommodations for Graduates and/or Guests

If a graduate or a guest attending Convocation has an accessibility need, seating can be reserved by completing our online form

The Alma Mater Society is responsible for graduation-related photographic services at Queen's, offering on-campus photographic services through Edge Imaging.

• Location: Room 504 (2nd Floor) Queen's Centre
• Hours of Operation: 8:00am to 8:00pm*, Monday to Saturday

* Please note that studio hours may fluctuate monthly depending on booking demand

For more information or to book an appointment, please visit: https://edgeimaging.ca/en/queens-university/

Gaspard and Sons (in conjunction with the Alma Mater Society) is the service provider for graduation regalia (hoods and gowns) at Queen's.

For those interested in renting hoods and gowns, please visit the Gaspard/AMS 'Build A Grad' online ordering portal. A link to the site will be posted here when available.

For those wishing to purchase flowers at Convocation, The Commencement Group offers both pre-order and same day purchases on site. For more information, please visit their site at: thecommencementgroup.com/queens/ 

Frame it!!

All your hard work and dedication has paid off!  Be ready to showcase your diploma with pride in an official Queen’s frame.

Click here to order now

Indigenous graduates and faculty may choose to wear traditional Indigenous attire (First Nations, Metis, or Inuit), in lieu of a gown and hood, at convocation ceremonies.

All graduates who choose to wear traditional regalia, or wish to receive a gift, must confirm arrangements with the Four Directions Indigenous Student Centre via an online submission form. This is to inform the event organizers.

A link to the submission form will be posted here when available

Queen’s University acknowledges the diversity of Indigenous peoples, communities, and nations. As such it is recognized that traditional Indigenous attire may vary.

Defining Traditional Regalia

Traditional regalia refers to the traditional and often sacred clothing, accessories, and artifacts worn or carried during various ceremonies, such as powwows, celebrations, and pan-national gatherings. The design, type, and meaning of regalia varies greatly depending on the individual who wears it, the culture from which it originates and the event where it is worn. 

For more information, please visit the Office of Indigenous Initiatives information page.

Receiving a Degree and a Certificate?

• If you are graduating with a degree and a certificate, you don’t need to do anything extra.
• You will automatically be scheduled for the ceremony where your degree is awarded, and during the ceremony, you will receive both your degree and your certificate together.

If you are graduating with two degrees that are normally awarded at different ceremonies (for example, BA and BASC), but you would like to receive them at the same ceremony, you need to make a request.

Send an email to graduand@queensu.ca with:

• Your full name
• Student number
• Your queensu.ca email address
• The degrees you’re receiving and when they’re scheduled
• Which of the ceremonies you plan to attend

Important Deadlines

 To have your request processed, please email graduand@queensu.ca by the following dates:

• Ceremonies on May 21 & 22, 2026 → Deadline: May 1, 2026
• Ceremonies on June 22–26, 2026 → Deadline: June 1, 2026

What Will Happen

• Both degrees will be placed in the same diploma folder and announced at the ceremony.

• Special arrangements will be shared with AMS Staff (Hoods and Gowns).
  • When renting your hood and gown online, let them know you’re a dual degree student and need two hoods.
• Your second degree will not appear in the printed program in the same ceremony. Example: If you’re receiving both a BA and BASC at the BASC ceremony, only BASC will be listed in the program. Your BA entry will appear in the ceremony section where that degree would have been presented. You may want to let your guests know in advance.

For those graduates who have lost or damaged diplomas, the Office of the University Registrar offers a Diploma Replacement service.

University Policy forbids the issuance of multiple copies of a diploma. Each diploma is considered a one-of-a-kind legal document.

Queen's understands that graduates may be asked to provide a copy of their diploma for various purposes (including visa and work permit requirements).

For these situations, graduates may request one of the following:

• A Degree Verification Letter, issued by the Office of the University Registrar, which outlines details of a degree obtained by a graduate; or,
• A Certified Copy of a Diploma, which consists of a photocopy of the existing diploma, certified to be true, stamped, and countersigned by the Registrar's Office
  • To obtain a Certified Copy, the original diploma must be sent to the Office of the University Registrar for processing. Staff will not certify photocopies created and sent by graduates

The cost of a replacement diploma is $40 (including shipping). Those wishing to order a replacement diploma can do so by accessing the diploma replacement form (PDF, 189 KB) and sending to:

Office of the University Registrar (Records and Services)
Queen’s University
Gordon Hall, 74 Union St.
Kingston, Ontario, K7L 3N6

Queen's University has partnered with AURADATA, a Canadian company specializing in secure online degree verification. This partnership will streamline the process companies or academic institutions use to verify academic credentials.

AURADATA provides online risk prevention of résumé fraud and misrepresentation of post-secondary education credentials. Subscribers to AURADATA are able to confirm the post-secondary education claims of prospective employees efficiently online, 24/7.

Employers can now minimize the hiring risk associated with education fraud in the hiring process while universities, colleges and professional associations now have a method of protecting their product. Additionally, graduates are also protected from illicit use of their designations by less scrupulous job hunters.

Confidentiality is a primary concern of Queen's University and AURADATA. A signed authorization from the graduate is required by AURADATA before any information is released.

For fast, economical and convenient degree verifications for Queen's University, please contact AURADATA by:

• Visiting their website
• Calling 416-406-0444 (local and international), or 877-580-2872 (AURA) for North America

To verify postgraduate medical residencies, please contact the Office of Postgraduate Medicine Education at pgme@queensu.ca or 613-533-2543.