Topaz Elements

The offices of the University Animal Care Committee (UACC) and Animal Care Services (ACS) jointly employ the integrated electronic application for Animal Ethics Approval and Animal Ordering.

First connection to Topaz Elements

  1. Download Cisco AnyConnect VPN (not FortiClient) via the MyQueensU portal (within the Software Centre - log in with your NetID/NetID password).
  2. Open Cisco AnyConnect VPN and in the text box type vpn.queensu.ca/ouv (this will self populate going forward). Log in using your NetID/NetID password. 
  3. To access Topaz Elements:

 PC Users - Use the Elements Desktop Application.

  1. Install the Elements Desktop Application. To do so, the
      Elements Desktop (PC Users) (EXE 1.8 MB) file should be retrieved by clicking on this link. 
  2. View and Run the file.
  3. Once downloaded, open the application.
  4. Type in topaz.queensu.ca/TOPAZElements.
  5. Log in using your NetID/Topaz password.

 MAC Users - Use Topaz Remote Access 

  1. Download and install  Microsoft Remote Desktop (PKG 40 MB).
  2. Once installed, open the application.
  3. Retrieve the  RemoteElements Desktop(Mac Users) (RDP 1 KB) file by clicking on the link.
  4. Edit and save the file.
  5. Drag and drop the RemoteElementsDesktop(MAC Users).rdp file into the application. It should create a remote desktop connection entry.
  6. Double click on the new profile in the application and it should launch the new connection.
  7. Authenticate using your NetID/NetID password and the Topaz Desktop Client should load in its own window.
  8. If required, type in topaz.queensu.ca/TOPAZElements.
  9. Then log in using your NetID/Topaz password.
  10. When finished using Topaz, click on the X in the top right corner of the desktop client window to close the connection.

Contact the UACC Coordinator if you have questions or require technical assistance of any kind (including password resets).

Subsequent connections to Topaz Elements

Returning users should connect to Topaz Elements as follows:

  1. Open Cisco AnyConnect VPN and log in using your NetID/NetID password. 
  2. Access Topaz:

PC Users - Open the Elements Desktop Application. Log in using your NetID/Topaz password.

MAC Users - Click on the Remote Desktop icon, then on the Profile and login with your NetID/NetID password. Once the Topaz Elements window opens, log in with your NetID/Topaz password.

Please, feel free to contact the UACC Coordinator if you have questions or require technical assistance of any kind (including password resets).

General Tips

  1. All protocols must be completed in Topaz Elements and as per our  UACC Policy on Principal Investigator Responsibility (PDF 40 KB), all protocols must be submitted by the listed Principal Investigator.
  2. The protocol has not officially been submitted until you receive an email confirmation stating so and the status of the protocol on the Dashboard has changed from Not Submitted or Returned for Modification to Submitted.
  3. Ensure protocols are submitted in a timely fashion to ensure no breaks in approval - follow meeting dates and submission deadlines for guidance.
  4. Contact the UACC Coordinator for access to Topaz or if you need your password reset.
  5. Complete all sections of the protocol and insert "N/A" if the requested information does not apply.
  6. All protocols undergo a preliminary review for completeness upon submission and incomplete protocols will be returned for modification.
  7. A protocol may cover multiple grants, as well as the use of multiple species and procedures, provided the scientific global aim does not include multiple standalone themes would be better served by separate protocols.