The Vice-Principal Research portfolio is preparing to launch the new Cayuse research administration system on Tuesday, July 21. Cayuse Sponsored Projects will replace TRAQ Awards for research grants and contracts administration.
This new system is designed to streamline research application workflows and improve the overall user experience for researchers and administrators. The Research – Service Portal provides a centralized hub with training materials, guides, and resources for Cayuse, along with integrated Help Desk support.
A town hall will be held on Thursday, June 25 to help the community get ready for the launch of Sponsored Projects in Cayuse.
Learn more and register
TRAQ Awards blackout period
As part of the transition from TRAQ Awards to Cayuse Sponsored Projects, there will be a blackout period during which researchers will not be able to submit new applications or update existing grant or contract files in TRAQ. The blackout period will run from Friday, July 10 at 5:00 pm until Tuesday, July 21 at 9:00 am.
Please note:
- The TRAQ Awards module will no longer be available starting July 10 at 5:00 pm.
- Cayuse Sponsored Projects will launch July 21 at 9:00 am.
- Contact your Research Projects Advisor (pre-award support) or Research Facilitator (post-award support) if you have a submission that requires attention during the blackout period. You can also request support through our Help Desk.
- At this time, the transition to Cayuse applies only to research grants and contracts administration workflows. Ethics and biohazard applications are not affected by the blackout period and will continue to operate through TRAQ until further notice.
Getting ready for the transition
Only TRAQ Award files with “Active” or “Pending” status will be transferred to Cayuse. Files with any other status (“Closed”, “Abandoned”, “Declined”, “Renounced”, “Submitted by Researcher”) will not be migrated at this time – the Vice-Principal Research Portfolio will retain read-only access to the TRAQ Awards module archive for a limited period of time.
To avoid losing access to important files, researchers must:
- Complete approvals: Ensure all files in pre-submission status are fully approved before July 10. The Research Systems team will monitor progress of approvals and provide support as needed.
- Save your own copies (optional): Download and save copies of any files that will not be migrated (for example, “Closed” files) before the blackout begins.
Questions and support
Use the Research – Service Portal as your main point of contact for support:
- Access training materials, guides, and resources for Cayuse
- Submit Research Help Desk tickets for questions or issues
- Submit requests for project modifications (previously "Events" in TRAQ)
Throughout the Summer and Fall, to help with the transition, the Research Systems team will host weekly drop-in sessions for researchers to:
- Ask questions
- Get help troubleshooting
- Receive hands-on guidance regarding Cayuse
Starting July 21 and until October 27, drop-in sessions will be held every Tuesday, 2:00-3:00 pm. Use this Microsoft Teams link to access the drop-in sessions.