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Accessible PowerPoint Presentations Checklist

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This document is available in alternate formats upon request. Please contact the Accessibility Hub Coordinator.


  • Be consistent with the fonts used in the document;
  • Use a sans serif font – such as Arial, Helvetica or Verdana that are large enough for both projectors and online viewing;
  • Avoid using text shadow or glow effects for any text as they may not be accessible by screen readers;
  • Using italics or upper-case letters for emphasis is not recommended.


  • Use appropriate colour contrast (e.g. black and white);
  • Make sure that all information conveyed with colour can also be conveyed without colour;
  • For print documents use a matte/non-glossy finish.


  • Avoid cramming a lot of information onto a slide as it can be confusing and unreadable.


  • Set wrapping style of non-text elements as “In line with text”;
  • Add alternative text to graphics and images;
  • Avoid text boxes and Word Art as they may be inaccessible to screen readers.

Slide Animations and Transitions

  • Avoid automatic slide transitions;
  • If your slides contain animations, ensure that they are brief and do not distract from the most important content on the page.


  • Use the Insert tab then Table to properly insert
  • Use proper Table Headings and check the Header Row check box


  • Unsure that the Hyperlink has context and describes where it leads
  • Avoid using “Click here” or “More info” as a link title

Outline and Notes Panels

  • Place the slides in a logical order in the Outline Panel;
  • Avoid placing image or chart descriptions in the Notes Panel.

Embedded Audio or Video

  • If your presentation has embedded audio or video you should include text transcripts and/or captions.