Academic Regulation 15: Voluntary Withdrawal and Return to Studies

15.1 – Voluntary Withdrawal
Students may withdraw voluntarily, without academic penalty, prior to deadlines published in this Calendar (see Academic Calendar Dates). It is recommended that students consult with an academic advisor in the Faculty of Arts and Science Office before withdrawing. Students must drop all their classes and return their student cards to the Faculty of Arts and Science in order to withdraw from Queen’s.

15.2 – Return to Studies

15.2.1 Exchanges and Letters of Permission

Students who were away during the preceding Fall or Winter term on an exchange or on a letter of permission (see Academic Regulation 14) may resume their registration without any further special action.

15.2.2 Students Required to Withdraw or on Probation

Students who were required to withdraw for one year or who were placed on academic probation may attend another post-secondary institution while away from the University.  However, they will not be permitted at any time to transfer credits for courses taken elsewhere while required to withdraw or while on academic probation (see Academic Regulations 13 and 14).  These students must complete and return the appropriate section of the Return to Studies form to the Faculty of Arts and Science Office in order to register in classes.

Students who were required to withdraw for a minimum of three years must further appeal to the Associate Dean (Studies) (see Academic Regulation 13) in order to register in classes once at least three years have elapsed.

15.2.3 Students in Good Academic Standing

15.2.3.1 Not Attending Another Institution

Those students who have registered in the Faculty of Arts and Science, who have attempted at least one course and are in good academic standing, who did not attend any other post-secondary institution while away from the University, and who wish to return, must complete and return the appropriate section of the Return to Studies form to the Office of the Associate Dean (Studies) in order to register in classes. This should be done as early as possible and no later than 1 April of the year in which they wish to return in order to have access to the summer period for enrolling in Fall and Winter classes. 

15.2.3.2 Attending Another Institution Without Leave

Those students in good academic standing who, without a letter of permission:

(i)                completed 18.0 or fewer university-level units (including failures) at another post-secondary institution; or

(ii)              were registered in or completed a certificate or two-year diploma program at a post-secondary institution; or

(iii)             were registered in a three-year diploma program at a post-secondary institution, but did not graduate

and who are willing to waive their right to any transfer credit earned while withdrawn from the University must complete and return the appropriate section of the Return to Studies form to the Office of the Associate Dean (Studies) in order to register in classes.  

A student who has completed 9.0 or fewer university-level units (including failures) at another post-secondary institution during the Queen's University Summer Term directly preceding the current Fall Term only may apply for a retroactive letter of permission. Students making an application for a retroactive letter of permission should be aware that there is no guarantee that their credits will be transferred toward their degree program. In all other cases, if a student without a letter of permission has either taken more than 9.0 units in the Summer Term or has taken units during the Fall or Winter Term wishes to have transcripts evaluated for the purpose of receiving transfer credit from another institution, they must instead apply for readmission as an external student (see Admission Regulations 5 and 12). Such students must meet the minimum admission requirements for external students to be accepted. Such students are not guaranteed access to all Plans, including that in which they are registered before leaving Queen's. Therefore, it is strongly recommended that such students speak to an academic advisor before applying through Undergraduate Admission.

Those students in good academic standing who:

(i)                transferred to a university degree program at another post-secondary institution (excluding a graduate program; or

(ii)              graduated from a three-year diploma program at a post-secondary institution; or

(iii)             without a letter of permission, completed more than 18.0 university-level units (including failures) at another post-secondary institution; or

(iv)             hold any other status at another post-secondary institution not described in this regulation

must apply for readmission as an external student (see Admission Regulations 5 and 13).  Such students must meet the minimum admission requirements for external students to be accepted.  Such students are also not guaranteed access to all Plans, including that in which they were registered before leaving Queen’s. 

15.3 Appeals
No part of Academic Regulation 15 may be appealed, as this regulation deals with matters of admission to the Faculty. Admission matters are explicitly excluded from the appeals process in accordance with the Senate Policy on Student Appeals, Rights and Discipline (SARD).