Academic Regulation 7: Assessment of Performance

7.1 – Determination of the Final Grade for a Course
The choice of the elements to be used in determining the final grade for a course and the weighting of these elements are decided by the department. The following elements may be used: the work of the term, including, where appropriate, essays and exercises, class tests, reports, seminar and online participation and laboratory work; a final examination.

Students who feel their final examination or final grade has not been accurately assessed may request a review of their work (see Academic Regulation 11).

7.2 – Scheduling of Class Elements

7.2.1 – Provision of a Written Outline

Before the end of the second week of the term in which a class starts, instructors must provide a written outline of the basic features of the class. At a minimum, the class outline should include a description of the class objectives and a clear statement of the basis on which final marks are assigned. Instructors should specify the term work expected and weight, if any, that it will contribute to the final mark.

               7.2.2 – Testing During Class Periods

Subject to Regulation 7.2.3, tests in regular class periods may be held by instructors at any time. An instructor may not schedule a test or examination outside of the scheduled class time if doing so creates a conflict with a student’s other officially scheduled class time.

               7.2.3 – Restrictions on Assessment

Major tests and de facto examinations are strictly prohibited in the last two class weeks and in the study period designated by Senate prior to the examination period.

                              7.2.3.1 – Major Tests or Quizzes

A test or quiz is deemed to be major if it:
(i)                takes place outside of a regular lecture or laboratory period; or
(ii)              covers more than the work of the preceding six weeks; or
(iii)             counts for more than 10 per cent of the final mark in a 6.0-unit class or 20 per cent of the final mark in a  3.0-unit class.

7.2.3.2 – De Facto Examinations, Major Term Essays, and Seminar Presentations

De facto examinations are essentially replacements for final examinations or end-of-term tests for which the Senate provides a schedule. A take-home examination that conforms to (ii) and (iii) above may not be due between the beginning of the 11th week of classes and seven days after the beginning of the examination period. A major term essay – one that conforms to (iii) above – should be assigned in the first half of the term if it is due any time between the beginning of the 11th week of classes and the end of the examination period. A seminar presentation that conforms to (i), (ii) or (iii) above should be assigned in the first half of the term if it is to be held in the last two weeks of term.

               7.2.4 – Exceptions to the Restrictions on Assessment
Requests for exceptions must be made annually and must be approved by the Associate Dean (Studies). (Exceptions to the above guidelines might include individual oral examinations in language acquisition courses and laboratory examinations requiring the hands-on use of apparatus or materials.)

7.3 – Submission of Mid-Year Grades
At the end of the Fall Term, instructors of multi-term classes numbered P01 to 199 (with the exception of online classes) will submit mid-year grades. These grades are made available to students in January as an indication of their progress. Mid-year grades do not appear on official transcripts.