Information Technology Services
Information Technology Services

File Storage & Sharing Service Comparison

IT Services (ITS) provisions three distinct services for secure file storage and sharing.

How can you tell which is the right service for you?
Consult the information below and service pages for guidance.

Service Summaries

OneDrive For Business

OneDrive for Business (ODB) is part of Microsoft Office 365, Queen's chosen suite of collaboration tools. It is a secure web-based service that can be accessed anytime, anywhere you have a network connection, and across multiple devices (desktops, laptops, tablets, phones). It offers huge storage capacity (5 terabytes per person - that's 5,120 gigabytes!!), easy permissions management for file sharing, and is seamlessly integrated with Office. Files can be shared to Queen's and to non-Queen's users. With the Files Restore feature, OneDrive for Business files can be restored to an entire point in time for up to 30 days.

SharePoint Online

SharePoint Online (SPO) is offered through Microsoft Office 365, Queen's chosen suite of collaboration tools. SharePoint Online is a cloud-based collaboration platform that integrates seamlessly with a variety of Microsoft Office 365 applications and services, such as Outlook, Microsoft Teams, and Yammer. With SPO modern sites and document libraries, you can easily create, store, collaborate and share content inside and outside of the University, access internal sites, documents, and other information from anywhere. With the Files Restore feature, SharePoint files can be restored to an entire point in time for up to 30 days. Unlike OneDrive for Business, it is not intended for individual usage. SharePoint is intended for team collaboration and communication.

Learn More about SharePoint Online at Queen's

Windows File Service

Windows File Service (WFS) is a secure way for departments to store work-related files. Access is controlled via file permissions that are managed by ITS. Windows File Service can only be accessed off-campus by using Cisco AnyConnect VPN Client or ITS's terminal server. Base storage is allocated at 25 GB per departmental FTE, with additional storage available for a fee. Windows File Service is backed up. Restores are available for up to 30 days via self-restore.

Learn More about Windows Files Service

Service Comparison Table

Please consult the table below for at-a-glance information about which file storage solution is right for you.


Base Storage Allocation

5 TB 10 GB 25 GB/FTE 10 GB

Additional storage available 1,2

Off-campus access 3

Anytime, anywhere from any device

Users can synchronize files across multiple devices

Concurrent editing of files by multiple users

Document versioning 4

Users can manage file and folder permissions

Sharing with External (Non-Queen's) users 5


1 Requests for SPO storage quota increase can be made, refer to: SharePoint Online Service page.
2 For fee storage is available, refer to: Windows File Service page.
3 WFS can be accessed from off-campus using VPN client
4 WFS automatically saves a daily version at 2am, but each revision of a file is not saved (versioning). Versions are only kept for 30 days.
5 External sharing can be disabled on OneDrive for Business and SharePoint Online.

Last Updated: July 9, 2019