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Assessment Accommodations

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Assessments

NOTE:

  • Not all assessments in your course will be in Ventus. Only those that require scheduling or administering by the Exams Office will appear.
  • For all other assessments in your course communicate with your instructor directly to find out how all your accommodations will be met.
  • Your arrangements will be finalized one week prior to the assessment date. You will receive a reminder email with your assessment details 2 days prior to your assessment date. Before this date, details are subject to change. 

Assessments are where you can view all the assessments for the courses you are enrolled in.

Assessments refer to any quiz, test, or midterm occurring during the term.

  1. Assessments tab on the Ventus navigation bar.

  2. Unconfirmed Assessments
    (Not visible if you have no unconfirmed assessments)
    Assessments will only appear in this section in exceptional circumstances.

  3. Assessments I'm writing with Accommodations
    All assessment accommodations approved by QSAS will be automatically applied to your assessments.
    You only need to indicate if you will write without any of your accommodations.
    Details regarding your accommodated assessments will be published here as your exam date approaches.

  4. Assessments I'm writing without Accommodations
    Assessments will only appear in this section in exceptional circumstances where accommodations could not automatically be applied.

image: student assessments in ventus

View/edit Assessments I'm writing with Accommodations

NOTE:

  • Any modifications must be made a minimum of 2 weeks prior to the exam date; changes will not be accepted past this deadline.
  • If you require a revision to your approved accommodations, you will need to reach out to QSAS.

 

When an instructor adds an assessment to Ventus, accommodations approved by QSAS will be automatically applied.

Confirmation is NOT required. The assessments will appear under Assessments I'm writing with Accommodations.

For first-year students or students not familiar with the needs of the course, it is recommended to leave all accommodations applied to the assessment.

To view or edit Assessments I'm writing with Accommodations:

  1. Go to Assessments on the Ventus navigation bar.
  2. Locate the assessment and click on the blue View/edit button. 
    You will be taken to a new screen where you can view the accommodations.

image: modify an accommodation by using the view/edit button

  1. If you want to change the accommodations do so by selecting or de-selecting the appropriate checkboxes. 
  2. Click the green Modify accommodations button to save the changes.
    If the button is not available the deadline to modify your accommodations has passed.

image: modify the accommodation and press the green modify accommodations button.

 

Opt-out of Assessments with Accommodations

The following video provides step-by-step instructions to Opt-out of Assessment Accommodations:

  Download the video transcript (docx)

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NOTE:

  • This action cannot be undone in Ventus.
  • You must contact the Exams Office a minimum of 2 weeks prior to the assessment date to reinstate any accommodations for an assessment.
  • For each late withdrawal (less than 24 hours) and/or failure to appear, you will be subject to a charge of $45.  

If you no longer require your accommodations for an assessment:

  1. Go to Assessments on the Ventus navigation bar.
  2. Located under Assessments I'm writing with Accommodations you can view your upcoming assessments that have been added by your instructor or the Exams Office.
  3. Click on the red Withdraw button for the assessment you want to opt-out.
  4. Read and click the blue OK button to confirm that you wish to withdraw from taking the assessment with accommodations.
  5. The assessment will now appear as cancelled under Status column.

image: withdraw accommodations from an assessment

Assessment is not Listed

If an assessment is not listed, it may be due to:

  • the assessment is not yet added to Ventus by the instructor.
  • the instructor is administering the assessment without the assistance of the Exams Office.

Please follow up with your instructor a minimum of 2 weeks in advance of the assessment for further information.

Check for Assessment Information Updates

NOTE:

  • Check back regularly to stay up to date on when and where you are writing. Your date, time, and location will display as Pending until finalized.
  • Your arrangements will be finalized one week prior to the assessment date. You will receive a reminder email with your assessment details two days prior to your assessment date.

To check if assessment information has been updated:

  1. Go to Assessments on the Ventus navigation bar.
  2. Find the assessment located under Assessments I'm writing with Accommodations.
  3. Check Your Assessment Date to see the Location, Scheduled date, Start and End time. 

image: check for assessment information updates

Online Assessments

NOTE:

  • Any assessment that is to be written online will be indicated in Ventus as Online.
  • You are responsible for securing an appropriate location that meets your accommodation needs.
  • Any questions regarding your accommodations should be directed to your instructor.

To check if an assessment is to be written online:

  1. Go to Assessments on the Ventus navigation bar.
  2. Find the assessment located under Assessments I'm writing with Accommodations.
  3. Check Assessment type. If the assessment is online you will see Online.

image: online assessment