Student Conduct Office

Student Conduct Office

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Process and Resolution

Every case of non-academic misconduct is different.  In some cases there will be lots of meetings with the Student Conduct Office and in other cases there will be just a few.  It depends on the participants and the nature of the misconduct.  The following chart illustrates the basic process for Category 2 misconduct. The NAMIO refers allegations of Category 1 misconduct to one of the other NAM Units (i.e. AMS, Residences, Athletics & Recreation).  Case Managers have the discretion to deviate from this process when appropriate.

Student Code of Conduct Process

Student Code of Conduct Process Chart

Read a text description of the chart above.


The things to know about the Student Code of Conduct and Procedures Under the Code

1. It applies to all students
All students must acknowledge and accept responsibility to adhere to the Code before registering for class on SOLUS. In this sense, the Code is a contract between each student and the University.
2. Misconduct is a private matter between participants and the University
  • Transcripts: If you are found responsible for non-academic misconduct it will not automatically be noted on your transcript.  There will only be a transcript notation if you are Required to Withdraw because of a misconduct incident.
  • Family: Your parents will not be notified unless we have your consent to do so or there are extenuating circumstances. Some students prefer to have the support of their parents when participating in a non-academic misconduct process and our system allows for that.
  • Private Records: We keep any records of non-academic misconduct in accordance with FIPPA and the university's Records Management Policy.
3. There is no standard timeline for resolution
The length of a non-academic misconduct case depends on the participants and the complexity of the case.  Some may be resolved in 3-4 weeks and some may take a full academic term or longer.
4. Respect and fairness drive the process
  • In a case of non-academic misconduct, you will be treated fairly. Fair treatment includes being respected, being notified of the case and meetings, having an opportunity to be heard, being informed of decisions and reasons, and having the right to appeal findings of responsibility and sanctions.
  • Decisions about whether or not a violation of the Code has occurred are made on "a balance of probabilities". What this means is that the decision maker has to believe that it is more likely than not that a violation of the Code occurred in order to make a finding of responsibility.
  • We approach outcomes (sanctions) from an educational and restorative lens and reserve the right to use corrective sanctions when necessary to maintain a safe campus environment.
5. Participants can have Support Persons and/or Advisors
Support Persons
While students involved in NAM proceedings have the option to be accompanied by a Support Person. A Support Person may be anyone of the student’s choosing as long as that person has had no involvement in the incident, i.e., as a witness or co-respondent. The Support Person’s role is to provide moral supportand assistance to the student in understanding processes and procedures. The Support Person may attend any meetings that occur as part of the process, such as the initial meeting, investigation interviews, resolution discussions, and hearings. When a SupportPerson accompanies a student, they generally do not have a speaking role and are not there to advocate or speak on behalf of the student. Parents, mentors, and friends are some examples of Support Persons for students.
The University Ombudsperson does not typically fulfill the role of a Support Person. Respondents in NAM proceedings may wish to consult with the Ombudsperson for clarification on relevant policies and procedures.
Advisors
An Advisor is a more formal type of support to a student, such as a Legal Counsel or other similar representative. Students who are facing serious incidents of non-academic misconduct are encouraged to consider obtaining legal advice from a lawyer or other legal advisor of their choosing. Even where a student has retained the assistance of an Advisor, Case Managers and other University Administrators retain the right to address the student directly; moreover, the student’s Advisor is ordinarily not permitted to answer questions on the student’s behalf.
6. The Queen's resolution process is separate from legal proceedings
Participants may be involved in both a non-academic misconduct process and a criminal/civil proceeding for the same incident. Fact-finding inquiries by the Student Conduct Office are internal administrative processes that are separate and independent from any parallel criminal/civil proceeding. A person who submits a complaint of non-academic misconduct always has the right to take personal legal action for the same incident.
7. We support you
We know that the non-academic misconduct process can be stressful and encourage you to take advantage of campus and community supports. The case manager can help connect you to support resources on campus.

For General Information on Non-Academic Misconduct

If you are interested in learning more about the entire Non-Academic Misconduct system, check out the Non-Academic Misconduct website.