Student Conduct Office

Student Conduct Office

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Student Code of Conduct

I received a notice or request to meet

When a non-academic misconduct case is referred to a Case Manager, the assigned Case Manager will invite those involved to meet. These meetings are an opportunity to learn more about the process and to present information and documentation relevant to the incident. You have the right to bring an advisor and/or a support person to these meetings.  If you receive a meeting request, you may accept responsibility for the non-academic misconduct in writing prior to the meeting or verbally during that first meeting. If responsibility is accepted, the Case Manager will work with you to determine how the matter should be resolved.

You should read the notice carefully.  Sometimes the university will put in place interim measures needed for a safe campus environment.  Interim measures are not disciplinary and they do not represent a finding of misconduct.  They are temporary measures needed to support the successful resolution of a case.  Your first letter from the Student Conduct Office will contain information on any interim measures that are being imposed.


How can a case be resolved?

A non-academic misconduct case will generally be resolved in one of the following ways: dismissal of the allegation(s), informal resolution, or formal resolution. 

Informal Resolution 

If you accept responsibility for your actions, you may enter into an informal resolution agreement with the Student Conduct Office. Informal resolution agreements typically include requirements you will need to complete – things like educational assignments, attending a workshop, community service, or some form of restitution. Your case will be closed upon completion of the agreed upon resolution outcomes.

Formal Resolution 

If a case manager has gathered information to support a finding of responsibility for violating the Code and you have not accepted responsibility, the matter may be referred to an Adjudicating Body for a formal hearing. At the hearing, you will be able to present your case and the Case Manager will make a case on behalf of the university. The Adjudicating Body will make a decision regarding responsibility for a violation(s). If you are found responsible, sanctions may be assigned.


What can the outcomes (sanctions) be?

The final terms and conditions of the resolution to a case of non-academic misconduct are outcomes or sanctions. 

  • Outcomes: We call them outcomes when they are part of an informal resolution. 
  • Sanctions: We call them sanctions when they are part of a formal resolution.

With any finding of responsibility, you may be assigned one or more outcomes or sanctions. These will be proportionate to the misconduct.  The primary goals of outcomes and sanctions are education and the repair of harms using restorative justice approaches. When necessary, corrective sanctions may be used to deter immediate and future behaviour. Repeated breaches of the Student Code of Conduct may lead to progressive outcomes and sanctions.

Learn more about possible sanctions in the Student Code of Conduct (PDF 475 KB).


I received a decision and want to appeal

You can appeal a decision made by an adjudicating body based on the grounds outlined in the Student Appeals, Rights, and Discipline (SARD) Policy. These include:

  • There was a failure to follow rules/regulations by the decision-making body.
  • There was a breach of procedural fairness.
  • There was a violation of University policies.
  • The original decision and/or sanction(s) was unreasonable.

For more information on the appeal process, contact University Secretariat and Legal Counsel at appeals@queensu.ca for more information.