Course Enrolment | Arts and Science ONLINE

Course Enrolment

How To Plan and Select Your Courses

Summer 2022 Term Enrolment Now Open in SOLUS

The Summer term is broken into three different sessions: May- June (6 weeks), May-July (12 weeks) and July to August (6 weeks). Each session runs at an accelerated rate compared to the usual Fall and Winter terms.  As a result, you can expect double the workload when enrolling in Summer term courses, with the exception of any 3.0-unit courses being offered during the May-July (12 weeks) session. It is recommended that you do not take more than 2 courses at the same time during the Summer term. 

When planning your courses, it is important to plan beyond what is being offered for the next open enrolment term. We have seat reserves in place for our ASO DIST students so that we can ensure you have access to our online courses, however these reserves are scheduled to be removed on the first day of classes each term.  Do not wait until the last minute to select your courses as the courses may end up becoming full before the reserves have been removed! Courses may not be offered every term, so you will not want to miss them when they are being offered to help you stay on your academic timeline.

Once you have enrolled in courses, you are academically and financially responsible for the associated tuition fees. If you decide that you are no longer interested in keeping your course(s), it is important that you drop your course(s) on SOLUS. See the resources below to help you. To learn more about managing your finances please visit the SOLUS Centre webpage.

**NOTE - Students who have started an Online Undergraduate Career with ASO are limited to accessing only online courses and are not permitted to access on-campus courses.

Prerequisites

When you attempt to enrol in a course that requires a prerequisite, SOLUS will look at your Queen’s student record to see if you meet the requirement. You will not be able to enrol in a course unless the required prerequisite is showing complete (or “In Progress” in the case of a co-requisite) on your Queen’s student record.

If you believe you have completed the prerequisites elsewhere, you may reach out to the Undergraduate Chair of the Department who is offering the course using your Queen’s email to explain why you want to enrol in the course.  You will need to attach a copy of your transcript, include your student number, and outline your academic background with this subject area. If you receive department permission, you may forward their response to asc.online@queensu.ca so we can help you enrol in the course.

Note: The Department of Psychology will not approve prerequisite waivers for students who are in a degree program. You must wait until your transfer credits have been processed.

Retaking a Course

To re-take a course, using your Queen’s email please send us an email at asc.online@queensu.ca for a manual override. Be sure to include your student number and the course code.
 

Degree or Certificate Students 

As a new student on a degree program, you do not need to start with a course in your program discipline.  We recommend you begin with a course that would count towards your elective units, especially if it has been a few years since you have been away from school or have never taken online courses before. You may want to choose a course that will provide you with a strong foundation for future academic success such as WRIT 120 or WRIT 125.  
 

As a new student completing a certificate program, we encourage you to plan out your courses based on a two-year period as we do not offer every course every term or every year. 

Interest Students

Intending to Progress to a Degree or Certificate Program

As a new Interest student who wants to progress to a degree or certificate program, it is important to note that you are limited to enrolling in one course at a time in your first and second terms and you do not need to start off with a course in your desired discipline.

We recommend you begin with a course that would count towards your elective units, especially if it has been a few years since you have been away from school or have never taken online courses before. You may want to choose a course that will provide you with a strong foundation for future academic success such as WRIT 120 or WRIT 125.

Intending to take only a course or two

As a new Interest student who is looking to take a course for interest but who is not interested in progressing to a degree or certificate program, we would recommend that you pay attention to the course pre-requisites before trying to enrol in a course.  Please read the section above about Prerequisites.

Non-Degree Continuing Students

As a new non-degree continuing student, you as may enrol in up to 15.0 units per term as long as you meet the prerequisites for each course. Please read the section above about Prerequisites.

Letter of Permission Students

As a visiting student, you will need to pay attention to the course prerequisites before you try to enrol in a course.  Please read the section above about Prerequisites.

Before the end of the term, you will need to submit your letter of permission from your home institution, if you have not done so already.

Getting Started

Visit our Getting Started webpage for more details to help you get started with your online course(s).

Programs

Visit our Programs webpage to learn about which courses are required for each degree and certificate plan.

Courses

Visit our Courses webpage for a complete list of courses offered by ASO.

Transfer Credits

Have questions about Transfer Credits? Visit our Transfer Credit webpage.

Academic Regulations

Visit the FAS E-calendar to learn more about the academic regulations. 
 
 
 

Enrolling in a Course

To enrol in a course:

  • Visit your MyQueen’s portal
  • Select "SOLUS" on the left-hand side of the blue banner
  • Login with your Queen’s NetID and password
  • Click on "Self Service"  
  • Click on "Student Center"
  • Click on "Enrol"
  • Select the term for which you are enrolling
  • Click "Continue"
  • Click on "Class Search"
  • Change the Course Career drop-down to "Undergraduate Online"
  • Uncheck "show open classes only"
  • Use the other drop down filters to find the class you are looking for (optional)
  • Click "Search"
  • Once you find the class you are looking for, click the "Select" button next to your desired class. If the class status is NOT a green circle, this means that the course is full. You may either add yourself to the waitlist or call our office to discuss your options.
  • Choose your exam centre location.  ASO Distance students may choose between two exam centres: Kingston (4251) or Online proctored exam (2222). An exam fee of $100 will apply for an Online Proctored exam.
  • Click "Proceed to Step 2 of 3"
  • Click "Finish Enrolling" when your enrolment appointment begins (for Fall and Fall/Winter term)

How to Enrol in a Course (PDF)

 

 

Common Enrolling Issues

  • Prerequisites – If you have not completed the required prerequisite for a course, SOLUS will not allow you to enrol in the course. Please read about Prerequisites in the “How to Plan and Select Courses” section above.
  • Course Full - If you are not able to find a specific course in the class search, it is possible that the class is full. Once a course is closed due to being full, students may choose to join the wait list for the class. By adding yourself to a wait list, you are acknowledging that you may be auto enrolled and will therefore be responsible for the additional tuition and for dropping the class if you no longer wish to take it.
  • Term Not Available - If you can’t find the term you wish to enrol in, it may be because you are not term activated.  Please send us an email at asc.online@queensu.ca so that we can term activate your student record. 

**NOTE - Students who are in an Undergraduate Online Career are limited to enroling in online courses only and are not permitted to enrol in on-campus courses.

For additional help navigating SOLUS, please visit the University Registrar's website.

Dropping a Course

To drop a course:

  • Log in to SOLUS
  • Click on "Student Center"
  • Click on "Enrol" (even if dropping a course)
  • Select the term for which you are enrolling
  • Click "Continue"
  • Click on the "Drop" tab at the top of your student center screen
  • Select the courses you wish to drop
  • Click "Drop Selected Classes"
  • Click "Finish Dropping"
  • Ensure that the course has successfully been dropped (the status will show a blue circle X)

The first two weeks of every term (or Summer session) are referred to as the Add/Drop period. This means you can add or drop a course up until the 2nd week of term. This may be helpful if you added yourself to a course wait list, or if you wanted to give the course a few weeks to determine if it is right for you. It is also the last day in which you can drop a course and receive 100% of your tuition back. Please pay close attention to the Important Dates section of our website so that you don’t miss the add/drop deadline each term.

Note: the two 6-week sessions in summer only have one week each in which you may add/drop courses.

How to drop a course after the Academic drop deadline has passed: 

If you are attempting to drop a course after the academic drop deadline has passed, an academic appeal will need to be submitted outlining your extenuating circumstances that prevented you from dropping the course before the deadline. Please refer to the appeals section on the Arts and Science website. If you would like to speak with an academic advisor about your circumstances, please email asc.online@queensu.ca to book an appointment. Please refer to our dates and deadlines page for academic/financial drop deadlines.

How to Drop a Course (PDF)

 

For additional help navigating SOLUS, please visit the University Registrar's website.

Swapping Courses

To swap courses:

  • Log in to SOLUS
  • Click on "Student Center"
  • Click on "Enrol" (even if swapping a course)
  • Select the term for which you are enrolling
  • Click "Continue"
  • Click on the "Swap" tab at the top of your student center screen
  • Select the course you wish to swap out of
  • Click "Search" to look for a new course to replace it
  • Change the Course Career drop-down to "Undergraduate Online"
  • Uncheck "show open classes only"
  • Use the other drop down filters to find the class you are looking for (optional)
  • Click "Search"
  • Once you find the class you are looking for, click the "Select" button next to your desired class. If the class status is NOT a green circle, this means that the course is full. You may either add yourself to the waitlist or call our office to discuss your options.
  • Choose your exam centre location.  ASO Distance students may choose between two exam centres: Kingston (4251) or Online proctored exam (2222). An exam fee of $100 will apply for an Online Proctored exam.
  • Confirm swap by clicking "Finish Swapping"
If you are enrolled in a class and you choose to SWAP to a different course, be sure that the desired section is open. If the waitlist has been activated on the section you want and you choose to SWAP, you will be DROPPED from the class and added to the wait list.
 
 
 
 
For additional help navigating SOLUS, please visit the University Registrar's website.
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