The Research Contracts Unit in Industry Partnerships is responsible for the primary coordination, negotiation, and administration of research related agreements for Queen's University and the affiliated teaching hospitals. We encourage researchers to involve us in their discussions with sponsors at the earliest opportunity. This will help to streamline the process of review and signature, and avoid unwanted delays due to incomplete documentation or agreements that do not meet university policy requirements. It is especially important to contact the Research Contracts Unit as soon as possible. Due to high volume of contracts received in the Research Contracts Unit, the average time for the first review can be 3-4 weeks.
Agreements related to research are signed by the Director, Industry Partnerships and Innovation Park, on behalf of the University.
The types of research and innovation related agreements that are drafted, reviewed and-or finalized by the Research Contracts Unit include, but are not limited to:
- Non-Disclosure Agreements and Confidentiality Agreements
- Memorandums of Understanding
- Inter-Institutional Agreements
- Visiting Scientist Agreements
- Collaboration Agreements
- Sponsored Research Agreements
- Project Leader Agreements and Project Participant Agreements
- Clinical Trial Agreements
- Participating Centre Agreements
- Site Agreements
- Material Transfer Agreements (for inbound or outbound transfers)
- Data Sharing Agreements and Data Transfer/Access Agreements
- Network Agreements
- Contribution Agreements
- Intellectual Property Agreements and Intellectual Property Assignment Agreements
- License Agreements
- Equipment Loan Agreements
- Facility Access Agreements
- Other agreements, related to the expenditure of funds from research accounts, upon request
Prior to the review or drafting of any contracts/agreements by the Research Contracts Unit, faculty members and researchers are required to have the appropriate administrative approvals (from Department Heads, for example) in place.
To obtain these approvals, researchers must submit a request/application through the Researcher Portal for TRAQ. Please submit this application as early as possible to avoid delays in the approval and review processes, and establishment of your research projects and accounts.
Please note that faculty members are not authorized by the university to sign research- or innovation-related agreements such as those listed above. For more information about this policy, please visit the Research Contracts page on the University Secretariat and Legal Counsel website.
Please note: as of June 1, 2017, all agreement types except Confidentiality/Non-Disclosure Agreement must be submitted using the TRAQ DSS Form. A new form for Confidentiality/Non-Disclosure Agreement only has been activated.