University Registrar

OFFICE OF THE

University Registrar

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Dates & Deadlines

The Office of the University Registrar supports the academic mission of the University by providing comprehensive enrolment management services to members of the Queen's community, including applicants and students, faculty, staff and alumni.

Within a framework of University Senate, Faculty, and government policies, we are committed to providing a high standard of accurate and timely service in a fair, friendly, and comprehensive manner.

Click here to review the University's policy regarding Fees.

Coronavirus (COVID-19) pandemic - Current Services and 2020-21 Dates and Deadline Adjustments

The Office of the University Registrar (OUR) is here to provide service to you.
We continue to offer online and remote service delivery to help reduce the global spread of the COVID-19 virus.
Our commitment to provide support to you remains our priority during this time and our core operations will continue.  As many staff within the OUR are working remotely, we would ask that your inquiries be directed as follows:
If you need a completed form (e.g. Verification of Enrolment required by an RESP provider to access funds) or letter (e.g.  degree certificate) from us, go to our Document Request page for easy instructions.
We are regularly updating our website and will be adding “how-to” videos to help you get what you need as quickly as possible.
Please continue to monitor the Queen’s University’s COVID-19 webpage (https://www.queensu.ca/covidinfo/) for the most up to date information.
 

Fall 2020 Process Changes and Deadline Adjustments

In response to operational changes at the university due to the ongoing global pandemic, the university has implemented initiatives and process changes to help smooth out tuition and fee payments, awards disbursement and registration processes for students. These changes include:
  • Extending the undergraduate / distance Fall 2020 tuition payment date to September 30 from Sept 1, as course registration is happening in August instead of July. This also consolidates due dates for fall term payments  - On September 30, all tuition and fees will be due, including fall residence fees.
  • Extending fall course drop dates, without financial penalty, to week 8 in the fall term, recognizing the need to provide students more time and flexibility to settle into the term and adjust to the impacts of remote course delivery on their academics. http://queensu.ca/registrar/resources/sessional-dates
  • Maintaining all entrance bursaries and in-program awards that take into account living expenses, even if they were awarded with an assumption that students would not be living at home.  See: https://www.queensu.ca/studentawards/covid-19-important-financial-aid-related-information-and-updates-2020-21-prospective-first-entry
  • Distributing all financial awards per term, instead of annually. This aligns with tuition deadlines and OSAP allocations, and will help maximize clarity regarding student accounts on a per-term basis.
  • Currently withholding monthly interest fees on unpaid balances.
  • Currently waiving the $150 late fee on overdue accounts
  • Temporarily revising withdrawal and readmission processes to assist graduate students who could not work on degree requirements for Summer 2020 term.
  • Instituting more flexible deadlines for disbursement of all internal funding related to graduate student research.

Important Dates

 

 

NOW

NEW STUDENTS:

After you have accepted your Offer of Admission, you need to set up your NetID at: http://netid.queensu.ca/activate

CURRENT STUDENTS:

Outstanding amounts owed from previous term(s) must be paid. Overdue fees must be addressed before you can proceed with Fall / Winter course selection

JUNE 8

Residence deposit and application are due by 4:00 pm EST for students applying for residence: http://residences.housing.queensu.ca

EARLY JULY We recommend you complete your OSAP or other student government assistance application by early July to ensure the fall installment of your funding is available by September: ontario.ca/osap
JULY 6 -31

Summer Orientation and Resources (SOAR) for First-Year Undergraduate students. For registration information, please visit: https://www.queensu.ca/nextsteps/home

AUGUST 4 Log on to SOLUS to find your Shopping Cart and Enrollment Appointment times. Start loading your Shopping Cart with courses.
AUGUST 10 - 26

Course Selection on SOLUS Student Centre. You may begin the course selection process as soon as your Enrollment Appointment begins.

Some courses may have restrictions on them. This is to ensure that the students who need them receive priority. See our 'Understanding SOLUS Tutorials' page for more information.

Law and Education students should refer to our "Registration and Course Selection" information page for course selection details.

Your Enrollment Appointment will end at 11:30 pm EST on August 26th.

AUGUST 1 Final Transcripts for Undergraduate Admission due for students living outside the Province of Ontario.
AUGUST 31

Check your Account Summary for Charges Due September 30th. This is for your Fall Tuition and Student Assistance Levy (SAL). If you received a Queen's award, it will be posted to your account to reduce the amount you owe.

NOTE: If you make changes to your registration, this may affect the amount due on September 30th.

LATE AUGUST Fall term residence fees posted to accounts
BEGINNING AUGUST 31 Open Enrollment on SOLUS Student Centre. (Not applicable to all students; see the "Registration and Course Selection" page for more information).
SEPTEMBER 23

Pay your Fall Term Tuition, so that it is received by September 30th..

Please monitor your account balance to verify the amount owing after your Fall Term OSAP has been remitted before making any online payments by your September 30th due date.

SEPTEMBER 1 - 30

Full-time enrollment is confirmed, so the first installment of your OSAP funds can be released. All or a portion of your OSAP funding will be redirected to Queen's to be applied to your tuition and education-related fees. The amount of your OSAP to be remitted to Queen's will not exceed the value of your fall term tuition and fees, unless you have a balance outstanding from a previous academic term. Any remaining OSAP will be deposited to your personal bank account. Log on to your OSAP account at Ontario.ca/osap and view your Funding Summary for details of how much of your OSAP is being remitted to Queen's, or you can review your Student Fee Account - Net Cost View.

SEPTEMBER 30 Fall Term Tuition and SAL due. See this link for Payment Methods: http://www.queensu.ca/registrar/financials/HowToPay. Also see the '"Tuition and Fee Tables" page for fees for your program.
SEPTEMBER 30 Students who have not paid their Fall Tuition and SAL, due September 30, may be subject to a $150 Late Fee and will be blocked from enrollment changes until the overdue fees are paid.
SEPTEMBER 8 - 30

AMS Opt Out period. For more information, contact the Alma Mater Society (AMS).

SGPS Opt Out period. For more information, contact the Society of Graduate and Professional Students (SGPS).

TBA Residence Move-In Day.
SEPTEMBER 24

Check your Account Summary for Charges Due September 30th: Fall Residence Fees, UHIP (if applicable) and any prior outstanding due amounts.

NOTE: If you make changes to your registration, this may affect the amount due on September 30th. Your amount includes your fall tuition and SAL. Pay the balance of your Fall Term fees so that it is received prior to September 29th.

SEPTEMBER 30

Tuition, Ancillary Fees, Residence fees, and UHIP due.

Students who have not paid their Fall Tuition and Student Assistance Levy (SAL), due September 30th, (or have a PPL in place) may be subject to a $150 Late Fee, and will have an enrollment hold placed on their accounts.

If you have a credit that is eligible for refund, enter your banking information on SOLUS by September 30th.

OCTOBER 1, 2 Check your Account Summary to ensure your Charges Due are ZERO. Please pay overdue fees at this time. If you have overdue fees, a Senate Sanction may apply: http://www.queensu.ca/registrar/resources/policies/fees
OCTOBER 9

Winter term fees posted to accounts.

Students who are receiving OSAP for 2020-2021, and students who received Out Of Province Government Aid for 2019-2020 will automatically have their Winter Term tuition due date deferred to January 30th.

OCTOBER 31 Queen's General Bursary application due.
DECEMBER 15 Alternative Payment Arrangement (APA) requests due for students not paying their Winter Tuition and SAL by January 10th: http://www.queensu.ca/registrar/financial/HowToPay/APA
DECEMBER 17 Full-time enrollment is confirmed, so the second installment of your OSAP funds can be released. All or a portion of your OSAP funding will be redirected to Queen's to be applied to your tuition and education-related fees. The amount of your OSAP to be remitted to Queen's will not exceed the value of your winter term tuition and fees, unless you have a balance outstanding from a previous academic term. Any remaining OSAP will be deposited to your personal bank account. Log on to your OSAP account at Ontario.ca/osap and view your Funding Summary for details of how much of your OSAP is being remitted to Queen's, or you can review your Student Fee Account - Net Cost View.
DECEMBER 17

Check your Account Summary for your Charges Due January 10th. This is for your Winter Tuition and SAL and any prior outstanding due amounts.

NOTE: If you make changes to your Winter registration through to January 10th, this may affect the amount due on January 10th.

** Queen's General Bursaries will be posted to your Queen's student account to reduce your outstanding balance. If you have an unapplied credit in your SOLUS account, a refund will be automatically processed in early February, after Open Enrolment and your course load can be verified. Refund requests will not be processed until February**

JANUARY 4

Pay your Winter Term fees to allow enough time for the funds to reach Queen's by the January 10th due date. See this link for Payment methods: http://www.queensu.ca/registrar/financials/HowToPay . Also see this link for amounts: http://www.queensu.ca/registrar/financials/tuition-fees.

Please monitor your Queen's account balance in SOLUS to verify the amount owing after your 2nd OSAP installment has been remitted to Queen's before making any online payments by the January 30th tuition due date

JANUARY 10 Winter Term Tuition and SAL due. Students who have not paid their Winter Tuition and SAL, due January 10th or do not have an approved APA are subject to a $150 Late Fee for full time students; a $50 Late Fee for part-time students, and will not be able to participate in Open Enrolment.
JANUARY 27

Pay the balance of your Winter Term fees.

Check your Account Summary for Charges Due January 31st. This is for your Winter Residence Fees and any prior outstanding due amounts.

NOTE:If you make changes to your Winter registration through to January 15th, this may affect the amount due on January 31st. If you have an APA, this amount includes your Winter Tuition and SAL.

JANUARY 31

Students who have not paid their Winter Tuition and Student Assistance Levy (SAL) due January 31st (or on PPL) may be subject to a $150 Late Fee.

JANUARY 31 Winter residence fees due.
FEBRUARY 2-3 Check your Account Summary to ensure you do not have overdue charges. Please pay outstanding charges at this time. If you have overdue fees, a Senate Sanction may apply: http://www.queensu.ca/registrar/resources/policies/fees