Documentation Requirements and Forms

QSAS Documentation

Any student facing barriers due to disability, or perceived disability, is encouraged to connect with QSAS to learn more about how our service may support you.
All new students registering with Accessibility Services…

  • …must complete an electronic Student Intake form, which will help your QSAS Advisor develop your Letter of Accommodations.
  • …must submit documentation that meets our QSAS documentation criteria

QSAS Documentation Criteria:

  • Is up to date
    • Psych Ed assessments in the last five (5) years or after the age of 18
  • Contains information about functional impacts OR accommodation recommendations from your physician
  • Contains information about the duration of the disability or impairment
  • Please note that QSAS Advisors may, in unique circumstances, request additional documentation.

Examples of QSAS documentation criteria include:


If students are able to provide documentation that meets these criteria at the time of registration

  • You may be eligible for Express Intake
  • You may (depending on the duration outlined on the documentation provided) receive permanent accommodations.
    • Permanent accommodations will be in place for a minimum of five (5) years from the start date of the accommodation. If required, this date may be extended.

If students are unable to provide documentation that meets these criteria at the time of registration

  • QSAS will provide you with interim accommodations based on any documentation (e.g., out of date psychological educational assessments, high school Individual Education Plan (IEP) information, etc.) submitted (if documentation is available) and through a meeting with a QSAS Advisor.
  • Students receiving interim accommodations must provide documentation that meets QSAS documentation criteria before their accommodations expire at the end of the following term.
    • Interim accommodations provided to a student in the…
      • …Fall term expires at the end of Winter term (April 30)
      • …Winter term expires at the end of Spring/Summer term (August 31)
      • …Spring/Summer terms expire at the end of Fall term (December 31)
  • Students who do not provide documentation meeting the QSAS documentation criteria before their accommodations expire will not be able to access accommodations after that date.
  • Students can re-access accommodations any time after the expiry date by providing documentation meeting the QSAS documentation criteria.
  • Upon receiving documentation meeting the QSAS documentation criteria, students will receive permanent accommodations (or receive accommodations for the duration indicated on documentation provided).

Other Documentation

While we will eventually require QSAS Documentation Criteria for permanent accommodation, we can begin to support all students requiring experiencing disability-related impairments, or suspected disability related impairments that are impacting their academics.

This document is issued by your high school and lists the accommodations and other supports for which you were approved. It can provide QSAS with useful information about the accommodations you received in high school.

The OSAP Disability Verification Form is required by the Ontario government to confirm that you are a student with a disability for OSAP purposes. It can be used as QSAS approved documentation for the purposes of accommodation planning.


Submitting Medical Documentation

When enrolled in courses students can upload their medical documentation to Queen's Student Accessibility Services (QSAS) through the intake registration site.

Health Care Providers can fax confidential documentation to QSAS 613-533-6740.

Please Note: We do not recommend the submission of private and confidential medical documentation by email as it is not a secure means of transmission.


Verification Forms

Examples include:

  • Attention-Deficit Hyperactivity Disorder (ADHD), Attention Deficit Disorder (ADD)
  • Learning disabilities including, but not limited to, dyslexia, dysgraphia, auditory processing disorders, etc.
  • Neurodiverse perspectives including, but not limited to, Autism Spectrum Disorder (ASD), Tourette Syndrome, etc.

Documentation Requirements (one of the following):

Examples include:

  • Medical conditions including, but not limited to, diabetes, heart condition, cancer, Crohn’s disease, irritable bowel syndrome, etc.
  • Brain injuries including, but not limited to, concussion, acquired brain injury (ABI), etc.

Documentation Requirements (one of the following):

Examples include:

  • Major depressive disorder; generalized anxiety disorder; borderline personality disorder; eating disorder; etc.

Documentation Requirements (one of the following):

  • QSAS Verification Form for Mental Health
  • Neurological assessment – completed in the last 1 year
  • Psychoeducational assessment – completed in the last 5 years
  • Psychological assessment - completed in the last 1 year
  • Psychiatric assessment/report – completed in the last 1 year
  • Other medical documentation from a professional health care provider that meets the QSAS documentation criteria

Examples include:

  • Mobility impairments related to, but not limited to, cerebral palsy; developmental coordination disorder; etc.
  • Hearing loss related to, but not limited to, Deaf, deafened, hard of hearing (may be used to rule out hearing issues for individuals experiencing Central Auditory Processing Disorder)
  • Vision loss related to, but not limited to, macular degeneration; cataracts; glaucoma; diabetic retinopathy; blindness

Documentation Requirements(one of the following):