Documentation Requirements and Forms | Accessibility Services

QSAS Documentation

Any student facing barriers due to disability, or perceived disability, is encouraged to connect with QSAS to learn more about how our service may support you.
All new students registering with Accessibility Services…

…must complete an electronic Student Intake form
…must submit documentation that meets our QSAS documentation criteria

QSAS Documentation Criteria:

To meet QSAS Documentation Criteria, student must submit documentation that:

Is up to date
- Psych Ed assessments in the last five (5) years or after the age of 18
Contains information about functional impacts OR accommodation recommendations from your physician
Contains information about the duration of the disability or impairment
Please note that QSAS Advisors may, in unique circumstances, request additional documentation.

Documentation that Meets QSAS Criteria Include:

Up to date Psych Ed assessment
QSAS Verification Form
OSAP Disability Verification Form
Other medical documentation that includes all QSAS documentation criteria listed above

Students who submit documentation meeting the QSAS Documentation Criteria may receive permanent accommodations.

Students who are unable to submit documentation meeting the QSAS Documentation Criteria, but who are able to submit some documentation, may be able to receive interim accommodations.

Submitting Medical Documentation

When enrolled in courses students can upload their medical documentation to Queen's Student Accessibility Services (QSAS) through the Ventus Student Portal.

Please Note: We do not recommend the submission of private and confidential medical documentation by email as it is not a secure means of transmission.

QSAS Verification Forms

Examples include:

Attention-Deficit Hyperactivity Disorder (ADHD), Attention Deficit Disorder (ADD)
Learning disabilities including, but not limited to, dyslexia, dysgraphia, auditory processing disorders, etc.
Neurodiverse perspectives including, but not limited to, Autism Spectrum Disorder (ASD), Tourette Syndrome, etc.

QSAS Documentation Criteria (one of the following):

QSAS Verification Form for Attention/Learning/Neurodiversity
Psychoeducational Assessment – completed within the last 5 years or after the age of 18
Other medical documentation from a professional health care provider that meets the QSAS documentation criteria

Examples include:

Medical conditions including, but not limited to, diabetes, heart condition, cancer, Crohn’s disease, irritable bowel syndrome, etc.
Brain injuries including, but not limited to, concussion, acquired brain injury (ABI), etc.

QSAS Documentation Criteria (one of the following):

QSAS Verification Form for Medical/Brain Injury
Neurological assessment – completed in the last 3 years
Other medical documentation from a professional health care provider that meets the QSAS documentation criteria

Examples include:

Major depressive disorder; generalized anxiety disorder; borderline personality disorder; eating disorder; etc.

QSAS Documentation Criteria (one of the following):

QSAS Verification Form for Mental Health
Neurological assessment – completed in the last 1 year
Psychoeducational assessment – completed in the last 5 years
Psychological assessment - completed in the last 1 year
Psychiatric assessment/report – completed in the last 1 year
Other medical documentation from a professional health care provider that meets the QSAS documentation criteria

Examples include:

Mobility impairments related to, but not limited to, cerebral palsy; developmental coordination disorder; etc.
Hearing loss related to, but not limited to, Deaf, deafened, hard of hearing (may be used to rule out hearing issues for individuals experiencing Central Auditory Processing Disorder)
Vision loss related to, but not limited to, macular degeneration; cataracts; glaucoma; diabetic retinopathy; blindness

QSAS Documentation Criteria (one of the following):