Multi-Function Devices

Procurement Processes	Note, Queen’s University is currently utilizing a number of different collaborative agreements available to post-secondary institutions in Ontario. Strategic Procurement Services is providing Queen’s departments with multiple options to ensure client needs are addressed. Ministry of Government and Consumer Services (MCGS) - Tender #11359 Ontario Education Collaborative Marketplace (OECM) #2017-289 with a second stage Queen's Request for Supplier Qualifications (RFSQ) Q-2020-026-SY Ontario Education Collaborative Marketplace (OECM) #2014-211-MA-03
Contract Term	MGCS: May 1, 2020 to February 28, 2023 OECM #2017-289: September 01, 2020 - April 30, 2026 OECM #2014-211-MA-03: July 20, 2015 to February 14, 2023
Extension Details	MGCS: Option to extend by one additional term of one year OECM #2017-289: Option to extend for an additional term of two years OECM #2014-211-MA-03: No further extension term available
Awarded to	Kyocera Document Solutions OT Group - Canon OT Group/DCB Business Systems Group - Sharp Ricoh Canada Inc. Xerox Canada
Strategic Procurement Contact	Steve Young, Buyer email: sy1@queensu.ca or extension 32912

Queen's University encourages the procurement of Multi-Function Devices (MFD) as opposed to the purchase of individual electronic equipment items such as printers, copiers, scanners, etc. MFD units copy, print, scan, email and fax from one physical unit, allowing your office to increase productivity, streamline tasks, save on office space and decrease costs by paying for and maintaining one unit rather than a number of individual machines.
Clients are encouraged to contact VOR Customer Service Representatives to determine the equipment that meets their requirements.
Prior to having a new MFD delivered, please review “Network Security for Printers” for guidance on setting the equipment up on the network in a manner that will ensure our requirements for privacy and confidentiality are met.
For any billing or service related issues, please contact your Customer Service Representative as outlined below

*Value - CAD, not including applicable taxes**	Minimum # of VOR quotes required
$0 - $49,999.99	1
$50,000 - $99,999.99	2
$100,000 - $499,999.99	3
>=$500,000	Conduct open competitive procurement