Multi-Function Devices

Back to Preferred Suppliers Overview Page

Note, Queen’s University is currently utilizing a number of different collaborative agreements available to post-secondary institutions in Ontario. Strategic Procurement Services is providing Queen’s departments with multiple options to ensure client needs are addressed.

Ministry of Government and Consumer Services (MCGS) - Tender #11359
Ontario Education Collaborative Marketplace (OECM) #2017-289 with a second stage Queen's Request for Supplier Qualifications (RFSQ) Q-2020-026-SY
Ontario Education Collaborative Marketplace (OECM) #2014-211-MA-03

MGCS Tender #11359: March 1, 2020 to February 28, 2023
OECM #2017-289: September 01, 2020 - April 30, 2026
OECM #2014-211-MA-03: July 20, 2015 to February 14, 2023

MGCS: Option to extend by one additional term of one year
OECM #2017-289: Option to extend for an additional term of two years
OECM #2014-211-MA-03: No further extension term available

Kyocera Document Solutions
OT Group - Canon
OT Group/DCB Business Systems Group - Sharp
Ricoh Canada Inc.

Christine Datta, Buyer & Procurement Analyst
christine.datta@queensu.ca or phone: (613) 533-2236 | internal ext. 322636

Note: Prior to replacing any XEROX equipment please contact Christine Datta

*Value - CAD, not including applicable taxes**	Minimum # of quotes required
$0 - $49,999.99	1
$50,000 - $99,999.99	2
$100,000 - $499,999.99	3
>=$500,000	Conduct open competitive procurement

* CAD - Canadian dollars; figures based on total contract value over entire term of lease/rental agreement (i.e. 36 month, 48 month or 60 month).

Queen's University encourages the procurement of Multi-Function Devices (MFD) as opposed to the purchase of individual electronic equipment items such as printers, copiers, scanners, etc. MFD units copy, print, scan, email and fax from one physical unit, allowing your office to increase productivity, streamline tasks, save on office space and decrease costs by paying for and maintaining one unit rather than a number of individual machines.
Clients are encouraged to contact VOR Customer Service Representatives to determine the equipment that meets their requirements.
Prior to having a new MFD delivered, please review “Network Security for Printers” for guidance on setting the equipment up on the network in a manner that will ensure our requirements for privacy and confidentiality are met.
For any billing or service related issues, please contact your Customer Service Representative as outlined below
Note: Prior to replacing any XEROX equipment please contact Christine Datta: christine.datta@queensu.ca or phone: (613) 533-2236 | internal ext. 322636