Strategic Procurement Services

Strategic Procurement Services

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Multi-Function Devices

Procurement Processes

Note, Queen’s University is currently utilizing a number of different collaborative agreements available to post-secondary institutions in Ontario.  Strategic Procurement Services is providing Queen’s departments with multiple options to ensure client needs are addressed.

  • Ministry of Government and Consumer Services (MCGS) - Tender #11359
  • Ontario Education Collaborative Marketplace (OECM) #2017-289 with a second stage Queen's Request for Supplier Qualifications (RFSQ) Q-2020-026-SY
  • Ontario Education Collaborative Marketplace (OECM) #2014-211-MA-03

Contract Term

  • MGCS: May 1, 2020 to February 28, 2023
  • OECM #2017-289: September 01, 2020 - April 30, 2026
  • OECM #2014-211-MA-03: July 20, 2015 to February 14, 2023 

Extension Details

  • MGCS: Option to extend by one additional term of one year
  • OECM #2017-289: Option to extend for an additional term of two years
  • OECM #2014-211-MA-03: No further extension term available

Awarded to

  • Kyocera Document Solutions
  • OT Group - Canon
  • OT Group/DCB Business Systems Group - Sharp
  • Ricoh Canada Inc.
  • Xerox Canada

Strategic Procurement Contact

Steve Young, Buyer
email: or phone: (613) 533-2912 | internal ext. 32912


Additional Program Details:

  • Queen's University encourages the procurement of Multi-Function Devices (MFD) as opposed to the purchase of individual electronic equipment items such as printers, copiers, scanners, etc.  MFD units copy, print, scan, email and fax from one physical unit, allowing your office to increase productivity, streamline tasks, save on office space and decrease costs by paying for and maintaining one unit rather than a number of individual machines.
  • Clients are encouraged to contact VOR Customer Service Representatives to determine the equipment that meets their requirements.
  • Prior to having a new MFD delivered, please reviewNetwork Security for Printers” for guidance on setting the equipment up on the network in a manner that will ensure our requirements for privacy and confidentiality are met.
  • For any billing or service related issues, please contact your Customer Service Representative as outlined below


Value - CAD*, not including applicable taxes Minimum # of VOR quotes required
$0 - $49,999.99 1
$50,000 - $99,999.99 2
$100,000 - $499,999.99 3
>=$500,000 Conduct open competitive procurement

* CAD - Canadian dollars; figures based on total contract value over entire term of lease/rental agreement (i.e. 36 month, 48 month or 60 month).


Supplier Contact Information:

Tony Swierkot
Phone: (905) 696-2522 | Email:

Craig Bell
Phone: (613) 389-8860/(800) 267-5594 | Email:

Dave Ventura
Phone: (613) 389-8860/(800) 267-5594 | Email:

Crystal Try, Senior Solutions Executive
Phone: (613) 226-8240 x 3411 | Cell (613) 986-8384 | Email:

Service: 1-888-742-6417 (Option 2)

Supplies: 1-888-742-6417 (Option 3)

Product and Service Information


Brent Zions
Xerox Client Manager - Business Development
Tel. (416) 518-7855

Service & Supplies: 1-800-275-9376
Product and Service Information