School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

Stage 1 – Writing: Thesis Formatting & Other Resources

All graduate theses or dissertations MUST conform to the minimum style and form requirements as detailed in the General Forms of Theses (99 KB).

Please print this document for full details. The School of Graduate Studies acknowledges that students write using a variety of word processors and editors. For this reason, SGS does not stipulate the use any particular authoring format in the creation of theses and dissertations. However, there are a couple of templates that have been designed to assist students in formatting their theses according to the Thesis Formatting and Preparation guidelines.

Please note – Queen’s has a new policy on copyright. See full details on "Copyright & your thesis" on the Library website

Access Thesis Templates (MS Word for both Windows and MAC):  E-thesis templates in WORD & LaTeX

Thesis file naming convention

In order to successfully submit your thesis via the E-Thesis submission process, the final version of your thesis MUST be in PDF format and must be named using the following file naming convention: lastname_firstname_middleinitial_finalsubmissionyearmonth_degree.pdf

Example: Smith_Lori_L_200710_PhD.pdf

Managing, Sharing & Syncing Your Thesis Files

There are a number of tools available to help you manage your thesis files.  Use of these resources is optional:

Microsoft OneDrive for Business (OD4B) is now available to all Queen's students, faculty and staff.  OneDrive for Business is a Queen's chosen solution for file storage and collaboration.   It is a secure web-based cloud service (meaning you don't need to download anything onto your personal machine to use it) that can be accessed anytime, anywhere you have a network connection.

Use OD4B to manage and sync your thesis files and also to share them with the members of your thesis examining committee (see below)

 To access OD4B visit: Log in and Activate your OneDrive for Business Account.

OD4B offers:

  • 1 terabyte per person - storage capacity
  • Easy permissions management for file sharing
  • Ability for multiple people to collaborate on the same document at the same time
  • Use OD4B to share files with your thesis examining committee (see 3. Below).  Files can be shared to Queen's and to non-Queen's users
  • Ability to synchronize your files across multiple devices (desktops, laptops, tablets, phones).

Other Resources
  • Writing Centre 
    Dedicated to enhancing the quality of academic writing at Queen's University, the Writing Centre has workshops and one on one sessions designed to support students in thinking and writing effectively. For example  the “Graduate Thesis Support Group”.
  • How to Cite Sources
    Citation and style guides. (Queen’s University Library).
  • Learning Strategies
    Offer a variety of services for graduate students including workshops pertaining to learning, writing, and research skills at the graduate level.
Questions about thesis formatting

Please contact:
Rose M. Silva, Thesis Coordinator
613-533-6000, 77313
School of Graduate Studies
Queen's University
Gordon Hall, Rm 425
Kingston, Ont. CANADA
K7L 3N6